1. Chart of Accounts Overview
Duplin County Schools
Finance Department
Updated Chart of Accounts booklet

2. Important for Accountability and Comparability
Chart of Accounts
Important for Accountability and Comparability
-Accountability by documenting how public funds are spent for reporting purposes
-Uniform coding for all schools in NC allows for easy comparability not only within DCS but also at the State level

3. Chart of Accounts Allowable State and Federal Program Codes
Proper coding
Transfers
-Each State and Federal Program publishes a list of approved codes for that program. If the code is not listed, then that program may not be used for that purpose.
-It is important to code expenditures to the appropriate code so we know how funds were used.
-Funds may be transferred between line items within specific parameters.

4. The Chart of Accounts -Basic Budget Code Structure
X.XXXX.XXX.XXX.XXX.xxx.xx
Fund|Function|Program|Object|School|Use1|Use2
The Blue Codes must be in compliance with the Uniform Chart.
Green are for Local Use.
-Budget codes are 19 digits
-Each section of the code provides valuable information

5. Fund Codes State Local Federal Capital Outlay Child Nutrition
Independent fiscal and accounting entity
Self Balance Group of Accounts
State
Local
Federal
Capital Outlay
Child Nutrition
Trust Funds (Agency)
Not Used
Fund section of the code provides the funding source and is broken into these groups
Most of you will use either State, Local or Federal

6. Function:
Four Types of Function Codes: Assets Liabilities and Reserves Revenue (State and Federal) Revenue (Local and Other Source) 5000 thru Expense
-Type of Account
-All expenditure codes are Purpose Codes, with the purpose defining the reason for the expense.
-Most of the time you will use

7. Purpose Codes: 5000 - Instructional Programs
System-Wide Support Services
Ancillary Services
Non-Programmed Charges
Capital Outlay
-The reason for the expense
-Most of you will use purpose codes in the range of

8. Purpose Codes
School Leadership Services

9. Purpose Codes 2.5110.061.411.304.000.00 ? What is purpose 5110?
Regular Curricular Services

10. PRC - Program Report Code
PRC examples include:
061 -Classroom Materials
032 - Exceptional Children
801 - Maintenance
805 - School Administration
A “pot of money”
-The front of our COA list our program codes and person responsible/budget manager for each pot

11. Object Codes 100 - Salaries 200 - Benefits 300 - Purchased services
400 - Supplies and Materials
500 - Capital Outlay
600 - Reserved for Future Use
700 - Transfers
Object Code – Service or Commodity obtained as a result of a specific expenditure
-Most of you will use object codes within range

12. – Regular Teacher Absence
Object Codes
Substitute Teacher
– Regular Teacher Absence

13. Object Codes 3.5110.103.163.304.000.00 ? What is object 163?
Substitute Teacher - Staff Development Absence

14. Location Codes X.XXXX.XXX.XXX.XXX.xxx.xx
School Department
School Numbers – Defined by DPI
Department Numbers – Only necessary when more than one department is allocated funds.

15. Budget Transfers X.XXXX.XXX.XXX.XXX.xxx.xx General Rules
Not allowable to transfer between funds
Transfers are allowable between object codes within a program.
Transfer may be allowed between local programs
X.XXXX.XXX.XXX.XXX.xxx.xx
Fund|Function|Program|Object|School|Use1|Use2
-Budget Transfer Request form located on web page under “forms and documents”

16. Funding Spend State First
Federal more restrictive - make sure expenditures are appropriate for this program