1. COMING SOON TO YOUR LOCAL WIC AGENCY!
MOWINS
MARK DAVIS-CUSTOMER SERVICE MANAGER
LARRY RUTLEDGE-PROJECT COORDINATOR

2. Welcome - Introductions
Administrative Details
Introductions:
Your name
Your agency, what you do there
One thing you hope the new system will do differently or better than HANDS
Review agenda
Feedback Form

3. State Agency Models - SAM
“Build Once, replicate many times”
All USDA WIC SAMS will have the following features:
Modern web technology- Windows features- drop down menus, etc
Standard WIC data elements
Open system architecture
Modular components
Compliance with federal policy and regulations

4. State Agency Models - SAM
There are three SAMs
Mountain Plains States’ Consortium- Colorado, Wyoming and Utah
Crossroads in the Mid-Atlantic and Southeast Regions- North Carolina, Alabama, Virginia and West Virginia
Successful Partners in Reaching innovative Technology (Spirit)- 13 Indian Tribal Organizations in Oklahoma and New Mexico

5. Missouri WIC SAM Grant Application
Covansys came to Jefferson City on April 13, 2007 to show demonstration of SPIRIT for steering committee and other state WIC and ITSD staff
Submitted grant on June 15, 2007
Grant was approved on September 13, 2007!!!

6. Missouri WIC Information Network System (MOWINS) Transfer of SPIRIT
MOWINS is tentative name
Pending approval of the Steering Committee

7. MOWINS Steering Committee
Oversees implementation of new data system
Members
LWPs- Jim Wheaton, Truman Medical Center, Jan Glaze, Jefferson- Franklin Community Action Corp., Connie Agler, Randolph County Health Dept., Rhonda Breitenbecher, Johnson County Community Health Services
DHSS- Lyn Konstant, Mark Davis, Larry Rutledge, Perry Mathes, Division of Community and Public Health, Linda Cade, Division of Administration, Paula Peters, ITSD
Missouri Grocers Association- Dan Shaul

8. MOWINS – IMPORTANT DATES
WIC UPDATES & TRIP TO OK OCTOBER 2007
IMPLEMENTATION CONTRACTOR FEBRUARY 2008
QA CONTRACTOR FEBRUARY 2008
NEW EQUIPMENT INSTALLS LATE 2008
POLICY CHANGES
END USER TRAINING LATE 2008
USER ACCEPTANCE TESTING SEPT-OCT 2008
PILOT TESTING NOVEMBER 2008
STATEWIDE IMPLEMENTATION MARCH 2009

9. Characteristics of SPIRIT System
Web- based with Windows features
Graphical User Interface
Tabs, drop down menus
Paperless
Included in application:
Scheduling software
Income determination
Growth charts

10. Included in Application (cont.)
Designated local agency staff can determine which screens staff have access to
System access log for local agencies
Specify up to 6 state-agency defined and 6 local agency-defined questions per participant for survey purposes
Microsoft Office is used to generate letters and other applications (e.g., could send letter to participants who missed appointments)

11. From Chickasaw Times August 2007 Article
The new SPIRIT system will benefit WIC participants by enabling WIC to adopt a paperless system that uses electronic signatures and scanning applications. This should mean less time on paperwork and more time with clients. The SPIRIT system will reduce client wait time. The new system also increases accuracy and reduces the risk of errors. SPIRIT has resulted in an overall streamlined operation of the WIC program.
The SPIRIT software is creating buzz among WIC agencies across the nation. According to Melinda Newport, the Chickasaw Nation has already been contacted by many states for additional information or on-site visits to experience this new software.

12. MOWINS
Participant Management
Enrollment

13. MOWINS – Participant Management - Enrollment
Prescreening Applicants
Collection of Basic Demographic Information

14. MOWINS– Participant Management - Enrollment
Prescreening Applicants
Collection of Basic Demographic Information
Verify Income Eligibility

15. MOWINS– Participant Management - Enrollment
Prescreening Applicants
Collection of Basic Demographic Information
Verify Income Eligibility
Check for Potential Dual Participation

16. MOWINS– Participant Management - Enrollment
Prescreening Applicants
Collection of Basic Demographic Information
Verify Income Eligibility
Check for Potential Dual Participation
Schedule Appointments

17. MOWINS– Participant Management - Enrollment
Verify Income Eligibility (collect one or more income sources)
Certification – Gathering the Required Information
Demographics
Verify Proof of ID and Residency

18. MOWINS– Participant Management - Enrollment
Auto determination of LMP or Expected delivery date (Pregnancy)
Certification – Gathering the Required Information
Demographics
Health Information
CDC data collection (multi vitamin consumption/smoking/alcohol)

19. MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Auto calculation of Body Mass Index

20. MOWINS – Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grid

21. MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grid
Referrals

22. MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grid
Referrals
VENA

23. MOWINS– Participant Management - Enrollment
Primary topics per WIC Category
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grid
Referrals
VENA
Nutrition Education
Must Discuss” topics are pre-selected“

24. MOWINS– Participant Management - Enrollment
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grid
Referrals
VENA
Nutrition Education
Risk Factors
Automatically Assigned Risk Factors
Auto indication of High Risk based on RF assigned

25. MOWINS– Participant Management - Enrollment
Multi Milk selection (indicated balance remaining)
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grid
Referrals
VENA
Nutrition Education
Risk Factors
Determining Suggested Food Prescriptions
Default package assigned based on Risk/Priority
Customize Food Prescriptions

26. MOWINS– Participant Management - Enrollment
Completing the Certification
Auto assignment of Priority

27. MOWINS– Participant Management - Enrollment
Completing the Certification
Auto assignment of Priority
Determination of Certification Period

28. MOWINS– Participant Management - Enrollment
Completing the Certification
Auto assignment of Priority
Determination of Certification Period
Electronic Signature for Rights and Responsibility

29. MOWINS– Participant Management - Enrollment
Completing the Certification
Auto assignment of Priority
Determination of Certification Period
Electronic Signature for Rights and Responsibility
E-signature for FI issue

30. MOWINS– Participant Management Enrollment Wrap-up
Prescreening Applicants
Collection of Basic Demographic Information
Verify Income Eligibility
Check for Potential Dual Participation
Schedule Appointments
Certification – Gathering the Required Information
Demographics
Health Information
HT/WT/Blood
Growth Grids
Referrals
VENA
Nutrition Education
Risk Factors
Determining Suggested Food Prescriptions
Completing the Certification
Auto assignment of Priority
Determination of Certification Period
Electronic Signature for Rights and Responsibility
Check Issuance (E-signature for check issuance)

31. MOWINS
Participant Management
Enrollment
Monitoring

32. MOWINS– Participant Management Monitoring
Change Demographic information
Modify Address and Telephone Information
Participant Name Changes
Participant Name Changes
Modify Address and Telephone Information

33. MOWINS–Participant Management Monitoring
Replace Formula
Modify Food Prescriptions
Replace Formula
Modify package quantities
Modify package quantities

34. MOWINS– Participant Management Monitoring
Benefits Issuance
Checks

35. MOWINS–Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item

36. MOWINS–Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item
Electronic signature capture

37. MOWINS–Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item
Electronic signature capture
Issue benefits for entire household

38. MOWINS– Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item
Electronic signature capture
Issue benefits for entire household
Cycle adjustment
Cycle Adjust Household Members

39. MOWINS–Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item
Electronic signature capture
Issue benefits for entire household
Cycle adjustment
Complete Issuance History

40. MOWINS–Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item
Electronic signature capture
Issue benefits for entire household
Cycle adjustment
Complete Issuance History
Display check details

41. MOWINS–Participant Management Monitoring
Benefits Issuance
Checks
Configurable distribution rules for each food item
Electronic signature capture
Issue benefits for entire household
Cycle adjustment
Complete Issuance History
Display check details
Voids

42. MOWINS–Participant Management Monitoring
View Appointment History

43. MOWINS–Participant Management Monitoring
Provide Nutrition Education

44. MOWINS–Participant Management Monitoring
Breast pump and Supplies Issuance

45. MOWINS– Features/Technology
MICR PRINTERS

46. MOWINS– Features/Technology
SIGNATURE PAD

47. MOWINS– Features/Technology
SCANNER

48. MOWINS
DEMONSTRATION
Signature pad
Printer
Scanner

49. MOWINS
BREAK

50. MOWINS
QUESTIONS

51. MOWINS
Vendor Management
Vendor Authorization

52. MOWINS– Vendor Management
Peer Group Designation
Vendor Authorization

53. MOWINS – Vendor Management
Vendor Authorization
Vendor Application
Waiting List

54. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard

55. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard

56. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard

57. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard

58. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard

59. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard
Stamp Issuance

60. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard
Stamp Issuance
New Vendor Training

61. MOWINS– Vendor Management
Vendor Authorization
Vendor Application
Waiting List
Application Wizard
Stamp Issuance
New Vendor Training
Send Letters of Notification

62. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits

63. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits
Violations
Sanction Points

64. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits
Violations
Vendor Training

65. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits
Violations
Vendor Training
Compliance buys (Secret Shopper)

66. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits
Violations
Vendor Training
Compliance buys (Secret Shopper)
Stamp Replacement

67. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits
Violations
Vendor Training
Compliance buys (Secret Shopper)
Stamp Replacement
Redemption totals

68. MOWINS– Vendor Management
Vendor Monitoring
Monitoring Visits
Violations
Vendor Training
Compliance buys (Secret Shopper)
Stamp Replacement
Redemption totals
High Risk Reporting

69. MOWINS– Vendor Management
The Integrity Profile
Calculated TIP reporting

70. MOWINS– Vendor Management
Online Vendor Price Survey

71. MOWINS– Financial Management
Managing Funds and Budgets
Fund, Financial Accounts and Natural Accounts

72. MOWINS– Financial Management
Managing Funds and Budgets
Fund, Financial Accounts and Natural Accounts
General Journal Entries

73. MOWINS– Financial Management
Rebates
Manufacturer Agreement Maintenance

74. MOWINS– Financial Management
Rebates
Manufacturer Agreement Maintenance
Rebate Amount designation by product

75. MOWINS– Financial Management
Rebates
Manufacturer Agreement Maintenance
Rebate Amount designation by product
Rebate Invoicing

76. MOWINS– Financial Management
Financial Reporting (FNS 798)
Participation/Obligation/Rebate Projections

77. MOWINS– Caseload Management
Capture Estimated Caseload by Clinic

78. MOWINS– Caseload Management
Capture Estimated Caseload by Clinic
Participation Reporting

79. MOWINS– Caseload Management
Capture Estimated Caseload by Clinic
Participation Reporting
Enrollment Reporting

80. MOWINS– Caseload Management
Capture Estimated Caseload by Clinic
Participation Reporting
Enrollment Reporting
Duplicate Participation Investigation

81. MOWINS– Ad Hoc Reporting
Creation of Custom Ad Hoc Reports

82. MOWINS– Ad Hoc Reporting
Creation of Custom Ad Hoc Reports
Reusability of Custom Reports
User Defined Reports

83. MOWINS– Ad Hoc Reporting
Creation of Custom Ad Hoc Reports
Reusability of Custom Reports
Ability to save as Excel or HTML

84. MOWINS– WIC Health Surveillance
Collection of all USDA Participant Characteristics, CDC Pregnancy Nutrition Surveillance System (PNSS), and CDC Pediatric Nutrition Surveillance System (PedNSS) data sets
Automatic generation of objective risk factors based on entered health information for certification
Transmission of WIC Characteristics file to USDA according to USDA requirements
Transmission of PNSS and PedNSS files to CDC according to CDC requirements
Generation of WIC Participant and Program Characteristics 2006 (PC2006) file

85. MOWINS– Additional Features/Technology
Web -based
Smart Client Technology
.NET – Java Capability

86. MOWINS– Additional Features/Technology
Web -based
Smart Client Technology
.NET – Java Capability
Online/Offline Capability
Data Synchronization

87. MOWINS Participant Management Vendor Management Financial Management
Caseload Management
Ad Hoc Reporting
WIC Health Surveillance
Additional Features/Technology

88. MOWINS – IMPORTANT DATES
WIC UPDATES & TRIP TO OK OCTOBER 2007
IMPLEMENTATION CONTRACTOR FEBRUARY 2008
QA CONTRACTOR FEBRUARY 2008
NEW EQUIPMENT INSTALLS LATE 2008
POLICY CHANGES
END USER TRAINING LATE 2008
USER ACCEPTANCE TESTING SEPT-OCT 2008
PILOT TESTING NOVEMBER 2008
STATEWIDE IMPLEMENTATION MARCH 2009

89. Please complete feedback form
MOWINS
Questions
Please complete feedback form

90. THANKS TO ALL OF YOU!