1. Microsoft Dynamics GP Paperless Automation
The Challenges, Benefits & Value
David Adams Regional Manager

2. What we’ll cover
What the Industry Reports
Over-reliance on People-Based Processes
What’s Driving Automation Adoption
Paper-Based Manual Processing
The Challenges, Processes and Inefficiencies
The Phases of Automation – How It Can Be Most Effective
Paperless Automation - Benefits, Advantages & Gains
An Efficient Paperless Approach
Wrap-up
In today’s presentation will cover what the industry reports on AP and what is driving the move to automation.
Paper-Based Manual Processing, The Challenges, Processes and Inefficiencies
The Phases of Automation – How It Can Be Most Effective
Paperless Automation – The Benefits, Advantages & Gains
An Efficient Paperless Approach
Wrap-up

3. What does the industry say?

4. Over-reliance on People-Based Processes
Majority of invoices still received via paper format
Manual data entry & inefficient processes
Manual routing of invoices for approval
Lost or missing invoices
Decentralized invoice receipt
High number of discrepancies & exceptions
“An over-reliance on people and paper-based processes emerged as the biggest problem plaguing AP departments”
- PayStream Advisors Electronic Invoice Management Report

5. What’s driving the move to automation?
Reduce overall processing costs
Accelerate invoice approval time
Reduce lost invoices
Eliminate AP department paper
Improve cash management
Strengthen supplier relationships
Improve spend visibility
Better audit capabilities
Incremental supplier discounts
Source: PayStream Advisors 2013 Invoice Adoption Benchmark Report

6. Paper-Based Manual Processing
Capture:
Creation of invoice by supplier
Delivery of invoice to buyer
Sorting and routing of the invoice to AP dept.
Entry of invoice into AP system
Routing/Circulation:
Determine approval authority
Circulate invoice for approval
Resolve disputes with supplier
Monitor status of approval
Reporting & Filing:
Record expense in General Ledger
Move to settlement
Store and archive for tax audit purposes
Respond to supplier status inquiries
Quality Assurance:
Verify and supplement supplier data
Validate math on invoice
Match invoice to order, receipt and contract
Assign to cost centers
Ensure correct tax treatment

7. Paper-based Systems The Challenges and Process Inefficiencies
Tracking down invoices & documents
Lengthy processing, matching and approval processing
Inefficient data entry, scanning and manual tasks
Fixing errors and inaccuracies
Timely resolution of exceptions, inquiries & disputes

8. Paper-based Systems The Drain on Productivity and Profits
Inefficiencies and outmoded processes:
Increased staffing requirements
$9 avg. cost to process an invoice
Reporting difficulties invoices, accruals and cash liabilities
43% of companies take <10% of early payment discounts

9. So what are the phases to true paperless automation?

10. Digital Workflow Driven
Paper- Based
Paper with Imaging
Digital Workflow Driven
Full Automation
Completely Paper-Based
Manual Keyboard Entry
Manual Workflow Approval
Manual Matching
Manual Search, Retrieval & Response
Manual
Disconnected
Paper-Based Plus Imaging
Manual Entry from Paper or Image
Manual Workflow Approval
Manual Matching
Manual Search, Retrieval & Response
Manual
Partly Centralized
Imaging, e-Invoicing, , Minimum Paper
OCR Assisted Keying from Image
Automated Workflow
Automated Matching
Electronic Retrieval
Automated & Manual
Centralized
Completely Electronic
OCR
Exception-Based
Exception Handling
Relational Content Management
Real-time, Predictive Fully Integrated
Centralized Decentralized
Invoice Receipt
Data Capture
Approval Process
PO & Receiver Matching
Inquiry
Reporting
Environment

11. Studies Clearly Demonstrate the Advantages & Gains
25% improvement in labor productivity
90-95% reduction in paperwork
Simplify and accelerate review and approval process
Elimination of lost invoices, late payments
Improved transparency and visibility

12. An efficient, paperless approach
Scalability
Meet demand during peak processing periods
Automation
From capture through decision approval workflow and transaction processing
Real-time processing
Ability to see what’s in process, where it is in the cycle
Easy three-way matching
Invoices, purchase orders, and shipping documents
Content Management
Everything is text searchable, cross-referenced with index data, - digitally organized
Reports
Improve consistency and visibility over invoice processing cycles.

13. acom
What we do for Content Management + Workflow Automation Designed for Dynamics GP
Complete GP Transactions Directly From Workflows
Payables & Sales Order Processing
Designed for Microsoft Dynamics GP
Real-Time Reporting
Error Handling & 3-way Matching
“Live” GP Transaction Queues No Import/Export of Data
Simultaneous Archival Compliance and Audit Control
Instant Access Direct from GP Screens & Tablet Devices