1. Task-Based Job Analysis
A distinct, identifiable work activity composed of motions
Duty
A larger work segment composed of several tasks that are performed by an individual
Responsibilities
Obligations to perform certain tasks and duties
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

2. Typical Division of HR Responsibilities: Job Analysis
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA
Figure 6–6

3. Stages in the Job Analysis Process
Figure 6–7
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

4. Job Descriptions and Job Specifications
Identification of the tasks, duties, and responsibilities of a job
Performance Standards
Indicator of what the job accomplishes and how performance is measured in key areas of the job description.
Job Specification
The knowledge, skills, and abilities (KSAs) an individual needs to perform a job satisfactorily.
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

5. Job Analysis Information
Job Description is a list of tasks, duties, and responsibilities (TDRs)
Job Specification is a list of knowledge, skills, abilities, and other characteristics (KSAOs)
1. A job description is a list of the tasks, duties, and responsibili­ties (TDRs) that the job entails.
2. A job specification is a list of the knowledge, skills, abilities, and other characteristics (KSAOs) that an individual must have to perform the job.
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

6. Job Analysis: A Basic Human Resource Management Tool
Staffing
Training and Development
Performance Appraisal
Compensation
Safety and Health
Employee and Labor Relations
Legal Considerations
Tasks
Responsibilities
Duties
Job Descriptions
Job Analysis
Job Specifications
Knowledge
Skills
Abilities
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

7. Unit - II 16BA609 & Human Resource Management, Mr. K
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

8. Sample Job Description
Job Title: Maintenance Mechanic
General Description of Job: General maintenance and repair of all equipment used in the operations of a particular district. Includes the servicing of company used vehicles, shop equipment, and machinery used on job sites.
1. Essential duty (40%) Maintenance of Equipment
2. Essential duty (40%) Repair of Equipment
3. Essential duty (10%) Testing and Approval
4. Essential duty (10%) Maintain Stock
Nonessential functions: Other duties assigned
This slide presents a sample job description.
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

9. Job Description Components
Identification
Job title
Reporting relationships
Department
Location
Date of analysis
General Summary
Describes the job’s distinguishing responsibilities and components
Essential Functions and Duties
Lists major tasks, duties and responsibilities
Job Specifications
Knowledge, skills, and abilities
Education and experience
Physical requirements
Disclaimer
Of implied contract
Signature of approvals
Unit - II 16BA609 & Human Resource Management, Mr.K.Mohan Kumar, AP/MBA

10. Job Specification
Job Specification - Minimum qualifications person should possess to perform particular job
Should reflect minimum, not ideal qualifications for particular job
Job specifications are often included as major section of job descriptions

11. Timeliness of Job Analysis
Rapid pace of technological change makes need for accurate job analysis even more important now and in the future.