1. Welcome and Project Updates1

2. What to expect in this session
Overview of LSST2016, some Travel and IT updates
11:15 Update on Summit and Base Facility construction - Jeff Barr
11:30 Updates on the Camera - Kevin Reil
11:45 Instrumenting the Sky with Software - Andy Connolly 
12:00 The Astronomer, the Software Engineer, and the Cloud -  Frossie Economou
12:20 Education and Public Outreach goals and priorities - Ben Emmons 2

3. LSST 2016 Wifi: SSID=LSST; Password=WVZQA Twitter hashtag: #LSST2016
Communication and Climate survey: [Please complete by Friday August 26]
URL for exit survey will be available by the end of the meeting 3

4. LSST 2016 4

5. LSST 2016 9 am 11 am 1:30 pm 3:30 pm 5:30 pm Joint Plenary
Photo and Reception
Project Team meeting
Project and Community Unconference
Public Outreach Mixer 5

6. LSST 2016 9 am 11 am 1:30 pm 3:30 pm 5:30 pm Joint Plenary
Photo and Reception
Project Team meeting
Project and Community Unconference
Public Outreach Mixer 6

7. LSST 2016 9 am 11 am 1:30 pm 3:30 pm 5:30 pm Joint Plenary
Photo and Reception
Project Team meeting
Project and Community Unconference
Public Outreach Mixer 7

8. LSST 2016 Parallel joint DOE/NSF Status Review Tuesday – Thursday
Breakouts this afternoon, followed by 5:45 pm team picture and reception. Wear your LSST t-shirt or Polo shirt!
Wednesday am Community-focused (Project welcomed) plenaries on LSST science resources and collaborations, Data Management basics; afternoon Project and Community breakouts
Team meeting Wednesday 5 – 6:30 pm [includes tacos, quesadillas, beer, wine]
Thursday am Project and Community plenary on Dynamics of Large Collaborations + Successful Meetings
Thursday evening Unconference at 7 pm 8

9. 9

10. A public, Project. and Community mixer will follow Lucianne’s talk
Free snacks+soft drinks, cash bar
Binocular observing, weather permitting 10

11. LSST Ombudspeople A resource to discuss workplace issues:
Andy Connolly [UW] –
Richard Dubois [SLAC] –
Chuck Gessner [AURA-Tucson] –
Sandrine Thomas [AURA-Tucson] –
A huge thank you to our ombudspeople for their contributions to the team over the last six months! 11

12. Travel – Erin Carlson helps us with tips
These are the main reasons a TER is returned:
For all conferences, workshops, etc., the agenda and/or brochure must be included for reimbursement.
If mileage is being claimed (from home to the airport), a MapQuest or similar print out showing the miles traveled needs to be attached as part of the claim.
Rental vehicles must be approved in advance and checked on travel requests. Documentation in the Travel Summary report must be included to show that this request was approved in advance and necessary for the purpose of the trip.
If a hotel includes breakfast – even a continental breakfast – this must be deducted from the per diem. Airplane meals, however, do not count toward the per diem. 12

13. Travel – Erin Carlson helps us with tips
These are the main reasons a TER is returned:
Per diem reimbursement cannot be for an amount lesser than the amount shown in the M & IE breakout columns. For example; if the per diem allows $12 for breakfast – Then you need to request $12 for breakfast.
A Travel Summary Report is a required form for all travel and must be included for reimbursement to be made.
Foreign travel. Please print the daily conversion rates from Oanda.com and submit these with request for reimbursement. Reimbursement must be based on the currency value of each day of travel. It cannot calculated based on when the travel request is being processed for payment. 13

14. IT – Iain highlights enhanced cybersecurity
We all need to increase our cultural awareness and compliance with cybersecurity and best practices. Business IT will continue to implement improved practices in cybersecurity, also bringing the Project more in line with NCSA’s DM practices. E.g.:
Having Failover Sites outside of Tucson.
All Staff will be required to make yearly renewals of AUP (Acceptable Use Policy) and password changes.
LSST will be investigating Personal Certificates and 2-step authentication
IT-Cyber Training Sessions (compliance requirement for everyone) 14

15. IT services
Don’t just Iain. Use the IT list serve:
There is much useful IT information found on the Project Intranet page. Take advantage while you’re here and ask Iain Goodenow, our Lead Systems Administrator, any questions you may have. 15

16. A huge thank you to our organizers!!
Emily Acosta
Nicole Auza
Erin Carlson
Glenaver
Charles-Emerson
Carol Chirino
Daniel Calabrese
A huge thank you to our organizers!!
Tim Hrutkay
Zeljko Ivezic
Joseph Cockrum
Iain Goodenow
Linden Hickey
Suzanne Jacoby
Lynne Jones
Steve Ridgway
Lucianne Walkowicz
Rob Sparks
Rob McKercher
Libby Petrick
Sandra Ortiz
Phil Marshall 16