1. Testing Coordinator Training
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Testing Coordinator Training
Welcome to today’s Testing Coordinator Training.
October 2016
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2. Testing Coordinator Training
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Testing Coordinator Training
Testing Dates
04-25 System Reminders and Updates
TELPAS Online Training Center
Online Testing Readiness and
Updates
Contact Information
We’ll look at this year’s testing dates and discuss some reminders and updates for the assessment management system, brief information on the TELPAS Online Training Center, and some reminders and updates for online testing readiness. Finally we’ll provide some contact information for both TEA and Pearson.
Testing Coordinator Training

3. Testing Dates Assessment Date March TAKS Mar 6 – Mar 9 TELPAS*
Mar 6 – Apr 5
STAAR Alternate 2**
Apr 3 – Apr 21
June TAKS
Jun 19 – Jun 22
* Data collection window 11/7–12/9
** Enrollment collection window 11/7–12/9
Here are the upcoming testing dates. For a full list of assessment dates, please view the Student Assessment Testing Calendar.
Testing Coordinator Training

4. System Reminders and Updates
Let’s now take a closer look at some reminders and updates for the Assessment Management System.

5. Assessment Management System
Used to access:
STAAR Alternate 2
TELPAS
TAKS
You will use the Assessment Management System to prepare for and administer the STAAR Alternate 2, TELPAS and TAKS administrations. Pearson creates user accounts for District Testing Coordinators who are then responsible for creating and maintaining accounts for designated users.
Testing Coordinator Training

6. Assessment Management System
After signing in, you will see this page. (Explain)
Testing Coordinator Training

7. Assessment Management System
On the Support > Documentation page, you will find multiple resources that can be searched by category and file type. The top resources are listed, which includes a link to the online user guide and training modules for the assessment management system. These overview modules give you an understanding of the tasks that can be completed in the system.
Testing Coordinator Training

8. Assessment Management System Updates
Session Management Updates:
Prepare Sessions
Lock/Unlock Test
Improved Usability for Finding Sessions in the Student in Session Screen
Filter a Session by Name
Filter a Session by Session Criteria
Enhancements to Student Test Tickets
Added Ability to Print/Reprint Selected Tickets
Improvement to Student Test Ticket Layout
Updates to Transcribe Sessions
We’ll now take a look at some updates for this year.
Testing Coordinator Training

9. Session Management Updates
New process for Test Sessions:
Create
Proctor Cache
Prepare
Start
Unlock
After sessions are created and before the session is started, users can prepare the session. This step takes the information provided when users created sessions to assign students to their test forms.
Users should prepare sessions a week before testing, when they are proctor caching.
We’ll now take a look at the new process for test sessions.
Previously, this process took place when a user clicked the Start button. By adding this extra step prior to testing, test sessions are immediately ready after the Start button is clicked.
Testing Coordinator Training

10. Prepare Sessions Go to Testing > Students in Sessions
These are the steps to Prepare a test session. First, go to Testing, Students in Sessions.
Testing Coordinator Training

11. Prepare Sessions
Select the correct session from the Session List and then select Prepare Session. If your session is not in the Session List, click Add a Session, enter the search criteria, select your session, and click Add Selected.
NOTE: The prepare session process runs in the background, so users may perform other tasks while a session prepares.
While the prepare process is running, sessions will appear in “Preparing” status. Once the process is complete, the session will appear in “Ready” status. The session is now ready to start.
Testing Coordinator Training

12. Prepare Sessions
Prepare multiple sessions at once by choosing the “Combined View” option and selecting Prepare All Sessions.
Also, testing tickets for TestNav are available once a session is in “Ready” status.
Testing Coordinator Training

13. Unlock Session
After a session is prepared and a user clicks the Start button, sessions must be unlocked before students can access their tests in TestNav. Some tests will manually need to be unlocked after the Start button is clicked.
Are unlocked automatically when a session is started
If a student is added to a session when any test is unlocked, the new test will be unlocked
If a student is added when all tests are locked, the new test will be locked
STAAR Alternate 2 and TAKS
Will NOT be automatically unlocked when the Start button is clicked
After a test session is started, the user must unlock the test sessions
If a student is added to a session, the new test will be added as locked
TELPAS
Testing Coordinator Training

14. Unlock Students in a Session
To unlock all students’ tests in a session, click the correct session, and then click the unlock icon. Locked students appear with a lock symbol next to “Ready” in the “Student Test Status” column. To unlock the test, click the dropdown menu in the “Student Test Status” column and select “Unlock.”
Testing Coordinator Training

15. Improved Usability for Finding Sessions in the Student in Session Screen
Filter a Session by Name:
From Testing > Students in Sessions, click Add a Session:
Filtering features have been added to the Students in Sessions screen. Session can now be found by typing, or even starting to type, a session name.
NOTE: When filtering a session by any method, the first 50 session matching the filter criteria will automatically load. As the user scrolls down the list, sessions will continue to be loaded until all sessions matching the filter have been loaded to the list. Users can then continue to scroll up and down the list and select the necessary session(s).
Testing Coordinator Training

16. Improved Usability for Finding Sessions in the Student in Session Screen
2. Begin typing the session name:
Testing Coordinator Training

17. Improved Usability for Finding Sessions in the Student in Session Screen
3. Select the checkbox for the correct session(s) and click Add Selected to add the session(s) to the Session List :
Testing Coordinator Training

18. Improved Usability for Finding Sessions in the Student in Session Screen
4. Selected sessions will appear on the Session List :
Testing Coordinator Training

19. Improved Usability for Finding Sessions in the Student in Session Screen
Filter a Session by Session Criteria:
From Testing > Students in Sessions, click Add a Session:
Sessions can also be found by filtering based on various session criteria.
NOTE: When filtering a session by any method, the first 50 session matching the filter criteria will automatically load. As the user scrolls down the list, sessions will continue to be loaded until all sessions matching the filter have been loaded to the list. Users can then continue to scroll up and down the list and select the necessary session(s).
Testing Coordinator Training

20. Improved Usability for Finding Sessions in the Student in Session Screen
2. Click the Filter link:
Sessions can also be found by filtering based on various session criteria.
NOTE: When filtering a session by any method, the first 50 session matching the filter criteria will automatically load. As the user scrolls down the list, sessions will continue to be loaded until all sessions matching the filter have been loaded to the list. Users can then continue to scroll up and down the list and select the necessary session(s).
Testing Coordinator Training

21. Improved Usability for Finding Sessions in the Student in Session Screen
3. Enter criteria in any field and click Apply, select the checkbox next to the item and then click Add Selected:
Sessions can also be found by filtering based on various session criteria. In this example we are filtering by test. Select apply and then Add Selected. The session will appear on the Session list.
NOTE: When filtering a session by any method, the first 50 session matching the filter criteria will automatically load. As the user scrolls down the list, sessions will continue to be loaded until all sessions matching the filter have been loaded to the list. Users can then continue to scroll up and down the list and select the necessary session(s).
Testing Coordinator Training

22. Enhancements to Student Test Tickets
Added Ability to Print/Reprint Selected Tickets Users now have the ability to print selected test tickets instead of having to print all test tickets.
Testing Coordinator Training

23. Enhancements to Student Test Tickets
Improvement to Student Test Ticket Layout The Student Test Ticket layout has been updated to allow users to view the ticket format on screen when they select the print format.
Testing Coordinator Training

24. Updates to Transcribe Sessions
A new process has been developed for accessing transcription forms (for STAAR Alternate 2 and TELPAS Holistic Ratings) in TestNav through the Assessment Management System. Users can now access transcription and online rating forms in TestNav without having to enter student test ticket information. NOTE: Users must be assigned the appropriate role (Transcribe Assistant) within the Assessment Management System to launch the TestNav transcription and online rating forms.
Testing Coordinator Training

25. Updates to Transcribe Sessions
Go to Testing > Students in Sessions.
Click the session from the Session List. Only one session can be selected to access transcription and online rating forms. Users cannot be in the Combined View.
Ensure the test session is started. If selecting a TELPAS Holistic Ratings session, you must unlock the session before starting the session.
Click the Launch Test link in the “Answer Input” column.
NEED SCREENSHOT
Testing Coordinator Training

26. Updates to Transcribe Sessions
5. The student test will launch in TestNav. Click Start Test Now to begin transcription.
Testing Coordinator Training

27. TELPAS Online Training Center

28. TELPAS Online Training Center
Used to access:
the required online basic training courses
calibration activities
optional Assembling and Verifying Grades 2–12 Writing Collections course
The TELPAS Online Training Center can be found at Individuals who need to use this website to access the required online basic training course and calibration activities, as well as the optional Assembling and Verifying Grades 2–12 Writing Collections course, are required to create a new user profile. 
Testing Coordinator Training

29. TELPAS Student Tutorials
As in the past, tutorials are separate from tests.
For 2017, tutorials are available for all students taking TELPAS
— Reading tests delivered through TestNav 8
— Several different test item formats
— No sample items with test
Tutorials are currently available and can be accessed on the Sign In page of the installable version of TestNav 8 by clicking the Practice Tests link.
Tutorial directions and answer keys can be accessed from 1 1 2 2 3 3 4 4
As you are preparing for TELPAS, you should also have your students access TELPAS tutorials.
Testing Coordinator Training

30. Online Testing Readiness and TestNav Updates

31. Setting Up Online Infrastructure
For information on setting up your online infrastructure, please refer to the available technology resources listed below. They are located in the support section of the Assessment Management System.
TestNav 8 Online Support Guide Online document provides system requirements, instructions for setup, troubleshooting steps, and information on features and demos
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Additionally, you should communicate with your technology coordinator to ensure online test setup activities have been completed. Here are some technology resources.
Pic: Ruben Alvarado
Technology Resources
Testing Coordinator Training

32. Current Installable TestNav Requirements
10/26: TestNav support added for macOS Sierra 10.12, only with Firefox ESR 45
NOTE: Apple recently released iOS 10 and macOS Sierra; however, Pearson does not currently support these for
use with TestNav because of a possible security issue with a feature introduced in these versions.
Testing Coordinator Training

33. TestNav App Updates
Testing Coordinator Training

34. Additional Updates iPad: Enable microphone permission
Confirm App Self Lock
Max time in kiosk mode
ProctorCache:
Version
The first time TestNav is launched, it displays the Enable Microphone Permission message.
Tap or click OK to grant microphone permission.
Confirm App Self Lock message appears after selecting App Check on iPad. This allows device to run in Single App Mode so no other apps can be used during testing.
iOS version 9.3x, 3 hours max time in kiosk mode. Determine which iOS version(s) you use.
Before the testing session, determine whether any students will exceed the allotted time testing in kiosk mode. If a student will exceed the time limit for kiosk mode testing, plan a break for the student to sign out before the time limit expires. The proctor must then resume the student using the assessment management system and have the student sign in again.
If the time limit expires, kiosk mode stops and the student is exited from the test. The proctor must resume the student using the assessment management system, restart the iPad, and have the student sign in again.
Testing Coordinator Training

35. Contact Information

36. Texas Education Agency
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Texas Education Agency
TEA
Telephone: Fax
TEA Student Assessment website
Call TEA’s Student Assessment Division for assistance with:
Testing accommodations
Notification of a disruption in online testing
Requesting changes to the testing
schedule
Questions about the time-limit policy
including taking breaks
Testing beyond normal school hours
Handling unusual circumstances on test
days
Violations of test security
Handling school emergencies that affect testing
Questions about general online testing policy
Questions about oral administration of test sessions
Assistance with technology applications
Questions about monitoring TELPAS rating training activities
Questions about TEA communications
Please contact TEA for any policy related questions or assistance with the topics listed on the screen.
Testing Coordinator Training

37. Customer Service Center
7:30 AM – 5:30 PM CT Monday–Friday
Toll free:
Call or the Customer Service Center for assistance with:
Information about online testing or online testing procedures
Navigating the Assessment Management System
Accessing and using the Training Center
Managing examinee data
Setting up test sessions
Assigning usernames and passwords
Accessing resources
Questions about Pearson Online Testing communications
Setting up a test run of the TestNav test delivery system
Network problems
Proctor caching issues
Evaluating infrastructure
Hardware and software requirements or problems
The TestNav Early Warning System
Wireless networking issues
Technical emergencies
Solving online testing set-up issues
Additionally, you can contact Pearson Customer Service for assistance with the management system or any of the topics listed here.
Testing Coordinator Training

38. Thank you!