1. ECouncil Meeting 1
September 7th, 2017

2. Topics
Officer Intros Meeting Dates Funding Info SOV Info Constitution Changes Secretary & Director Positions Volunteer Opportunities Website Fund Request Check Pick Up

3. What is ecouncil
You volunteer, we pay you  Requirements: Attend meetings Register with the Union & College of Engineering Volunteer at ECouncil-approved events

4. Officer Intros: President
Stavi Soulas Contact for general questions that other officers/directors can’t answer.

5. Officer Intros: Vice President
David Kormos Contact with questions regarding volunteer hours.

6. Officer Intros: Treasurer
Matt Thurman Contact with questions regarding funding.

7. Officer Intros: Webmaster
Emmanuel Adu Contact with questions about the website.

8. Reminder
An organization can bring up to 2 representatives BUT only one can vote during voting situations A representative can represent 2 organizations BUT can only cast one vote during voting situations

9. Meeting Dates
September 7th – Kickoff Meeting September 14th – Elections September 28th – Dr. Buchheit “Appropriate Instructor- Student Relations in Class” October 26th – USG Engineer Senators Updates November 9th – Winnie Sampson “SORA Award Nominations Info” November 30th – Fund Requests

10. Funding Info $50/ hour Maximum of 50 hours with 10 bonus hours
To be able to fund request this fall, your organization must:
Have attended all but one of the meetings last semester and at least 5 out of the 6 ECouncil meetings this semester
Be in good standing with the Union and the College of Engineering
To receive the 10 bonus hours, a representative from your organization must have attended the Dean Event last semester and this semester
Note: Organizations can only fund request once a year

11. Dean Event: Fall Semester 2017
President / Vice President Dinner with the Dean October 23rd Presidents and Vice Presidents of ECouncil organizations are invited to attend a dinner with the Dean. Attendance to this event guarantees your organization bonus hours.

12. SOV Form Process
Print out the “SOV Hard Copy Form” from ec.osu.edu under the Pertinent Documents tab. This will be a Word document.
Attend event and volunteer.
At the completion of the event, fill out the “SOV Hard Copy Form,” and have the event coordinator sign it. Take a picture of this form and send it to
Fill out and submit the “SOV Online Form” from ec.osu.edu under the Pertinent Documents tab. This will be a Google Form.

13. Constitution Changes
An organization can earn volunteer hours for volunteering at their own event
There is a cap:
Can only earn up to 50% of total event volunteer hours or a maximum of 40 hours
Total volunteer hours are needed before an event can be ECouncil approved

14. Constitution Changes Article III, Section 9: Directors
Addition of Director Positions:
ArchE Week
Events
Volunteer Hours
PR/Brand
NAESC
Assistant Webmaster

15. Open Positions: Secretary
Deadline to Apply: Midnight, September 12th
Elections: Meeting 2 on September 14th
Description:
ECouncil Exec Board position!
Manage attendance and newsletters
Go to Regional Conference in November!

16. Open Positions: ArchE Week Director
Deadline to Apply: Midnight, September 12th
Description:
Manage the Spring Architecture and Engineering Week (ArchE Week)
The majority of the workload for this position will be performed in the spring.

17. Open Positions: Events Director
Deadline to Apply: Midnight, September 12th
Description:
Provide quality programming for Ohio State engineering students.
Examples of events you will plan and execute include Give Back Week, Student Organization Awards Banquet, and E-Council Activities Fair

18. Open Positions: Volunteer Hours Director
Deadline to Apply: Midnight, September 12th
Description:
Track volunteer hours to ensure organizations are being paid for their volunteer work
Great position if you’d like to get on the exec board

19. Open Positions: PR/Brand Director
Deadline to Apply: Midnight, September 12th
Description:
Advertise ECouncil to the engineering and Ohio State community
Make apparel, take pictures, etc.

20. Open Positions: NAESC Director
Deadline to Apply: Midnight, September 12th
Description:
Collaborate & share ideas with other schools in the Midwest Region
Attend the NAESC Regional Conference in November!

21. Open Positions: Assistant Webmaster Director
Deadline to Apply: Midnight, September 12th
Description:
Work with Webmaster to keep website updated

22. Volunteer Opportunities
Engineering Expo
September 26-27th
Hours are separate from ECouncil hours
Sign up on our website!
Blood Drive
September 20th, 9am-6pm
If interested, please let us know!

23. Website: new look!!
Check out the new website!!! Any questions? Emmanuel at

24. Fund requests
If you fund requested last spring, come see me for your check!