1. Minutes of the Aeroacoustics TC Meeting 5 January 2016, San Diego, CA 7:00 PM Mission Beach A
Jeff Mendoza
Aeroacoustics TC Chair
Minutes Prepared by Stewart Glegg, Vice Chair

2. Agenda AIAA Governance: John Evans, AIAA BOD
AIAA Updates: ASG, Rob Vermeland/AIAA Governance Update
Approval of Aviation 2015 TC meeting minutes (prepared by Stewart)
Meetings Updates
Aerospace Science and Technology SciTech 2016, San Diego, CA. (Jeff Peters)
22nd AIAA/CEAS Aeroacoustics Conference, Lyon, France (Daniel Juve)
Aerospace Science and Technology SciTech 2017, Grapevine, TX. (Eric Nesbitt )
Aeroacoustics Award Committee, Nomination Committee Do’s and Don’ts
Student Paper Competition (Srinivasan Arunjatesan and Cliff Brown)
Lessons Learned from 2015 /Collection for 2016
Sub-Committee Reports: Membership, Web, Liaisons, Other
TC Member Assignments
Other Topics

3. In Attendance Jeff Mendoza (Chair) Stewart Glegg (Vice Chair)
Stephen Rizzi
Doug Nark
Phil Morris
Xiaodong Li
Joseph Yen
Chuck Royalty
Cliff Brown
Jeff Peters
Srini Arunajatesan
Vose Alonso
Nathan Murray
Vladimir Golubev
Dennis McLaughlin
Tony Pilon
Krish Ahuja

4. AIAA BOD Presentation/ John Evans
John Evans gave an update on the AIAA Governance Redesign Initiative
Under the new structure a 9 member BOD will have the power to change the By-Laws. The BOD will be elected by a House of Delegates, which is elected by the general membership from different constituencies.
Concerns were raised by the TC members regarding the increased power of the AIAA BOD in this new structure and what the new By-Laws will include.
The concept of a BOD elected by a House of Delegates, who are elected by the general membership was considered reasonable but the details need to be presented to the AIAA membership before they are required to vote on this issue.

5. AIAA Updates: ASG, Rob Vermeland/AIAA Governance Update
Rob Vermeland's presentation is attached
It was reported that there were 4000 at SciTech
AIAA finances have improved over the last year and new initiatives are now possible
It was suggested that people should be given an incentive to vote, such as free registration to the next SciTech meeting
Members of the TC emphasized the importnace of engaing the membership in the AIAA decision making process
2017 Aviation meeting will be in Denver
A representative is needed at the Aviation 2016 meeting to represent the TC at the organizational meeting for Aviation 2017.
Concerns were raised about the small rooms at the conference

6. Approval of Aviation 2015 TC meeting minutes
The minutes of the TC meeting at AVIATION 2015 were approved

7. Meetings Updates

8. SciTech 2016 Aeroacoustics Session – Jeff Peters
44 abstracts reviewed (~3 reviewers per paper)
37 final manuscripts accepted (84%)
Six rejections
Only 1 request for feedback
One abstract was a sales pitch presentation
One withdrawal
Four manuscript deadline extensions (9 days)
No late papers, no cancellations
Six sessions, no concurrent, Mon-Wed
Consolidated topics to reduce partial technical sessions
Two additional sessions categorized under Gas Turbines on Thurs
Joint Topic designation should be considered for next year

9. SciTech 2016 Aeroacoustics Session
Thoughts so far
Excellent attendance (50+) for first session, room completely full (too small?)
13 aeroacoustic papers were submitted to GTE (Chaired by Guillermo Paniagua)
Review Call for Papers to avoid future conflicts?
Influenced by AFRL request? “Combined session” idea never got started
Late request to schedule these on Mon-Wed couldn’t be accommodated
Thank you to volunteer reviewers (20 experts) and session chairs!

10. AIAA/CEAS 2016 - Lyon, France
No major changes for the Lyon conference up to now (slides from Dallas are still OK)
Received quite a large number of abstracts (around 430); review of abstracts is due Jan. 4 and acceptance will be sent to authors in the first half of Feb.
Registration on AIAA website as usual (fees to appear soon)
Updates and information posted on the dedicated website 3w.aeroacoustics2016.com maintained by 3AF
Working on establishing Plenary speaker

11. 22nd AIAA/CEAS Aeroacoustics Conference
Lyon, France, May 30-June 1, 2016
Submission of extended abstracts
October 31, 2015
Administrative Chair
Daniel Juvé
Ecole centrale de Lyon
AIAA Technical Co-Chair
William Devenport, Virginia Tech.
CEAS Technical Co-Chair
Denis Gely, Onera

12. 1 plenary room 500 pax (3 plenary talks)
8 to 9 parallel sessions
Up to 450 participants
2 coffee breaks per day
1 buffet lunch per day (on site)
Social events: welcome cocktail (Monday) & gala dinner (Tuesday)
Structured sessions/ Panel sessions (during main conf.):
Fan Broadband Noise (John Coupland / Ed Envia)
Virtual Acoustic Simulation (Steve Rizzi, Vastcon TWG)
Banc-IV workshop (Meelan Choudhari): Day 4 (June 2)
1 room 100 pax

15. SciTech 2017: Technical Chair: Eric Nesbitt
Nothing new to report, Eric will liase with Jeff Peters

16. Awards Sub-Committee

17. AIAA Aeroacoustics Award is based on
Scientific Merit and Engineering Contributions
Relevance of Work to the Scope of the Award
AIAA Service

18. Aeroacoustics Award Process
Nominations: via AIAA with eligibility and nomination requirements
Aeroacoustics Award Subcommittee (AAS) for the consisted of 6 members from academia, government and industry. All are AIAA members and three are former recipients of the Aeroacoustics Award. The AAS Chair has a history of evaluations and selections results for 3 years, which were made available to the AAS members to ensure consistency from year to year.
For 2015, there are 8 full nominations including carryovers. Decision must be made and submitted to AIAA Director of Aeronautics by 4/1/2015.
Nomination files have been reviewed by the AAS and discussed in a conference call last November. AAS has established that we have an award-worthy pool of candidates.
Final decision will be made after a second conference call scheduled for mid-January.
Discuss the role of the Nomination Sub Committee: Should the members sponsor nominees? At the present time this decision was left to the individual committee members.
Concerns were raised about the process for choosing the members of the awards subcommittee. A working group (Stewart Glegg (chair), Phil Morris, Krish Ahuja and Dennis McLaughlan) was set up to draft alternate proposals on the selection process for the awards committee membership, for discussion at the TC meeting in Lyon.

19. Education Sub-Committee

20. Student Paper Award: Process
Students Register For Competition
When Submitting Extended Abstracts
Entrants Must Be Students As Of The Previous Year’s (2014) Aeroacoustics Conference
Many Students Are Affiliated With Industry, National Labs Etc. – Open Issue
Full time versus part time students, decision not to act
Written Paper
Submitted Approximately Two Weeks Prior To The Conference Manuscript Submission Deadline, this requirement weeds out many papers
Allows For Detailed Review Of The Written Papers Prior To The Conference
Greatly Reduces The Number Of Competitors
Oral Presentations
Review Committee Members Attend Presentations To Evaluate
Review Committee Meets After All Student Presentations To Determine Overall Winner

21. Student Paper Award: Evaluation
Aeroacoustics 2015 Statistics
27 abstracts submitted, 9 final papers, top 4 finalists for presentation portion
Student Papers Are Scheduled On First 3 Days Of The Conference – All papers Mon.-Wed. morning
Evaluation based on written paper and oral presentation, Thanks to everyone who reviewed papers!
Need Volunteers – Thanks to presentation review committee!
Written Paper Criteria (35 Points)
Relevance of Topic 2
Understanding of Topic 3
Technical Content and Derivations 10
Quality & Originality of Research
Grammar and Prose 8
Completeness
Oral Presentation Criteria (65 Points)
Clarity 10
Poise
Time
Quality of Charts/Presentation 20
Answers to Questions 15

22. Student Paper Award
Concerns were raised about the timing of the student paper award announcement at the AVIATION conference, and the invitation of the student to the banquet. This issue should be on the agenda at the TC meeting in Lyon.
At request needs to be made to Jim Keenan for funds to cover the student paper award

23. Sub-Committee Reports

24. Sub-Committee Reports

25. Liaison Report – Steven Rizzi

26. Array Methods Panel Session planned
Aeroacoustics 2016
The Virtual Acoustic Simulation Technology for Community Noise (VASTCON) Technical Working Group –
Community Noise Session – 5 VASTCON member abstracts submitted. Was hoping for more. Wish to determine if other non-VASTCON member abstracts were submitted and aggregate if so.
Array Methods Panel Session planned
The panel session, in which benchmark problems are provided for comparing and validating various microphone phased array processing techniques for source localization and quantification, will revisit the problems from 2015 and address several new problems. 
The 2015 problems have been updated with additional data and objectives based on feedback from the 2015 panel session.  The 2016 problems have been identified and supplied to address physical source and measurement configurations which were not fully captured in the original problem set, as well as incorporate CFD/CAA into the analysis.
6 to 10 panelists anticipated

27. Other
NASA Langley sponsored Blue Sky Workshop on “Quiet UAS/PAV VSTOL Approaches” held at National Institute of Aerospace, Hampton, VA, Aug 26-27, 2015.
Intended to influence future NASA Aeronautics Research Mission Directorate projects through generation of new ideas which could lead to game-changing introduction of new UAS and PAVs into the air transportation system
60+ participants from across NASA, academia and industry
31 low-noise concepts were brainstormed by 8 breakout groups. Top two from each group were presented.
Concepts generally fell into 3 groups
Terminal area & operations
Propulsor concepts
Vehicle concepts
Distillation of concepts in progress. A TBD publication is anticipated later this year.

28. Membership – Chuck Royalty

29. Membership
Total membership of the TC is 35, which includes 27 Regular, 1 Associate, and 7 International Members.
50 Total Member limit, 35 Regular Member limit.
It is intended to retain a core of productive senior members to assure continuity of the traditions and high standards that have become identified with the AIAA Aeroacoustics activities. We also hope to encourage multiple terms for members who are active contributors as sub-committee members and conference organizers. We see very little point in change just for the sake of change.

32. Membership: New Members
Charles Tinney. University of Texas at Austin
Junhui Liu, Naval Research Laboratory
William Alexander, Virginia Tech
Jason Anderson, Naval Surface Warfare Center
Jeffrey Berton, NASA Glenn Research Center

33. Wrap Up

34. Subcommittee or Working Group Name
TC Assignments
Subcommittee or Working Group Name
Chair’s or Lead’s
Name
address
Aeroacoustics Award Selection Committee
Hafiz Atassi (Lyon 2016)
 Tasos Lyrtintzis (2017+)
Aeroacousic Award Nomination Committee
Phil Morris
Krish Ahuja
2016 Review Article
Dennis McLaughlin
2016 SciTech
Technical Chair
Jeff Peters
2017 SciTech
Eric Nesbitt
2016 Aeroacoustics Conference Tech. Co-Chair
William Devenport
2017 Aeroacoustics Conference Chairs
Tasos Lyrtintzis
Education
Srinivasan Arunajatesan
Cliff Brown
Web Master
Nathan Murray
Membership
Chuck Royalty

35. From our Charter, 2001 SCOPE FUNCTION ACTIVITIES
Development and application of Aeroacoustics technology for military and commercial aerospace systems.
FUNCTION
Promote the understanding and effective use of Aeroacoustics at policy and technical levels.
ACTIVITIES
Provide policy direction and key personnel for the Aeroacoustics Conference (AAC).
Provide educational programs by sponsoring workshops, short courses, sessions, tutorials and conferences other than the major conference, the AAC.
Facilitate review and publication of aeroacoustics books, proceedings, and journal articles.
Advocate policy to AIAA on aeroacoustics topics of national interest.
Promote understanding of standardization, technology, and other issues important to aeroacoustics.
Coordinate with other AIAA Technical Committees and other technical groups (American Helicopter Society, ASME, etc.) with common interests. Hold joint conferences.
Honor technical contributors through awards, nominations for associate fellows, and membership upgrades.
Broaden the member participation base through creation and use of aeroacoustics subcommittees within the full committee.
Promote investigations that improve state-of-the-art computational and experimental capabilities.

36. Web Pages… TAC web site ASG web site TC Topic: Web Pages
Each TC needs a web master and a back-up/helper
Great location to share information
(e.g. minutes, charter, award process, photos)
This is your face to the outside world for new AIAA & TC members
Improvement to ASG TC web pages. Thanks!
When was the last time your TC updated its webpage? Keep up the good work!
TAC web site
Provides numerous documents (e.g. Chair manual, Self-Assessment)
ASG web site
Has links to the various TCs and needs improvement

37. Other Topics
Room size, not large enough to support attendees at SciTech: Eric Nesbit is aware of the problem and will work with organizers of SciTech 2017
Holding the summer meeting every other year in Europe was discussed. However the TC members from Government and Industry were very much against this idea because of travel restrictions.
Lobbying Acoustics: Murray, Ahuja, Lyrintzis: It was suggested that ASG should be asked for funding to support this activity. We need a one page description of what the aeroacoustucs community is doing and how it is relevant to individual members of congress. The document should highlight what we are doing in each state. It was suggested that we should also discuss this initiative with other acousticsl and noise control societies. Action Item: Murray and Ahuja to start drafting a white paper
Collection for Student Paper: no objections if ASG does not provide funds.

38. ASG Report – Jim Keenan

39. AIAA Aerospace Sciences Group TC Presentation
AIAA SciTech 2016
San Diego, CA
4-8 January 2016
AIAA Aerospace Sciences Group TC Presentation

40. AIAA Topic: Continuing Operations Results

41. AIAA Topic: Fiscal Year Ended 30 September 2015 Results (Audited)
Operations performed better than budget by $1,850K
Revenue was 5.7% better than budget, providing 62% of our positive variance.
Strong Journals and Technical Paper subscriptions and archive sales
NACA 100th Anniversary Event & Boeing Workshop provided unbudgeted revenue boost
SciTech and Aviation Forum revenue better than budget
Strong Aerospace America advertising sales
Expenses were 3.6% better than budget
Labor better than budget due to delayed hiring of open positions
Forum expenses better than budget
Lower spending than anticipated for promotion activities

42. AIAA Topic: AIAA Governance – History
AIAA Governance was established 50 years ago with the merger of the American Rocket Society and the Institute of the Aeronautical Sciences
Four main Elements
Articles of Incorporation: The legal establishment of AIAA as a 501(c3) in the state of New York.
AIAA has to follow laws of New York that relate to non-profit operations
Constitution: Outline of the structure and some level of policies.
Very prescriptive and detailed operational information included
Need a quorum of 15% of membership to vote to change Constitution.
Of those who vote (15% or more) two-thirds, must vote yes, for a change to carry
By-Laws: Outline of some policies, operational information and roles and responsibilities
Board can change the By-Laws
Some overlap between content in By-Laws and content in Constitution
Policy and Procedures:
Operating information including process and guidelines
Can be changed by Board or appropriate committees depending on the level of the policies and procedures

43. AIAA Topic: Voting Participation & Governance

44. TAC Topic: Forums The dates and locations for the upcoming forums.
AIAA Science and Technology Forum and Exposition
9-13 January 2017
Gaylord Texan
Grapevine, TX
AIAA Aviation and Aeronautics Forum and Exposition
13-17 June 2016
Washington Hilton
Washington, DC 
AIAA Propulsion and Energy Forum and Exposition
25-27 July 2016
Salt Palace
Salt Lake City, UT
AIAA Space and Astronautics Forum and Exposition
September2016
Long Beach Convention Center
Long Beach, CA
The AIAA Defense and Security Forum and Exposition.
Johns-Hopkins Univ. Applied Physics Laboratory
March 2016

45. TAC Topic: Virtual Product Innovation Initiative (VPII)
TAC seeks ideas for experiments to explore innovative concepts for virtual content through the Virtual Products Innovation Initiative (VPII). The VPII has three goals:
Obtain data on demographics of participants, their satisfaction with various virtual products, and feedback to enhance product value
Gain experience in organizing and executing virtual products, events, and activities
Explore potential new products of unproven value
The Technical Committees and Program Committees (TC/PC) are invited to submit proposals for virtual experiments to achieve those goals.

46. One successful proposal from ASG
TAC Topic: VPII
One successful proposal from ASG
Peggy Hayes is the POC for this

47. TAC Topic: Forum Structure
Executive Steering Committee
4-6 high-level representatives from industry, gov’t, academia
Forum Organizing Committee
Led by Forum General Chair
Forum
Technical Chair
Integration Chair
Public Policy Chair
Education Chair
International
Chair
Member Engagement Chair
Etc.
Technical Program Committee
Led by Forum Technical Chairs (formerly Conference General Chair)
 Forum Technical Chairs from AS, ADS, and IS Groups
Chairs sit on Forum Organizing Committee
Representatives from TCs/PCs
Representatives from co-located symposia, workshops
Representatives from other societies (ASCE, ASME, etc.)

48. ASG Technical Forum Chairs
SciTech
AVIATION
Year TC
AIAA Role
2014
ASE TP
2015
GNC
AFM MS FD
ASG Forum Technical Chair (G1)
ASG Forum Deputy Technical Chair (G2)
ASG Forum Deputy Technical Chair (G3)
ASG Forum Technical Chair
ASG Forum Deputy Technical Chair
2016
PDL
APA
2017
AMT/GT
2018 AA
2019
2020
2021
2022
2023
2024
2025
ASG Topic:
ASG Technical Forum Chairs
ASG Chair Rotation and Schedule for SciTech & AVIATION
Note: The same person does not need to be a TCs appointee/volunteer for all 3 years of the SciTech cycle.
SciTech 2016: Brad Burchett (AFM), Richard Ruff (MS), Michael White ( PDL)
Aviation 2016: LaTunia Melton (FD), Jim Guglielmo (APA), ITAR: Katya Casper
SciTech 2017: Richard Ruff (MS), Subrata Roy (PDL), Eric Silk (TP)
Aviation 2017: Jim Guglielmo (APA), (AMT/GT), ITAR: ?
Need TC Discipline leads for Aviation 2017 by June

49. ASG Topic: ITAR Sessions
ITAR Sessions are now supported at AVIATION, P&E, and SPACE
U.S. Only
Likely more relevant to Government and Industry members
Marginal success at AV15
New implementation for AV16
AIAA does have ITAR competition from JANNAF and NSMMS
JANNAF overlap with P&E
NSMMS overlap with Thermophysics TC and conference

50. ASG Topic: ITAR Sessions
Pseudo committee
Chaired by Peggy Hayes (ASG ITAR Lead)
Technical Chair Katya Casper (FD TC) AV 16
Volunteers from 7 TCs to review papers and chair 7 sessions
FD, GT, MVC, PD, TP, APA, MS
Need ASG ITAR Chair for AV17
Maybe one of the current ITAR volunteers
Need TC chairs to query their TCs for interest and possible volunteers (one per TC would be nice)

52. Aerospace Sciences Group Leadership Team
Jim Keenan - Director
Fluid Sciences Deputy Directors
John Schmisseur
Peggy Hayes
Aeroacoustics
Jeff Mendoza / Steward Glegg
Aerodynamic Measurement Technology
Paul Danehy / Steven Beresh
Atmospheric and Space Environments
Justin Likar / Marcia Politovich
Fluid Dynamics
Brian Smith / David Williams
Ground Test
Steve Dunn / Wink Baker
Meshing, Visualization, & Comp. Env.
Carl F. Ollivier-Gooch / Nick Wyman
Plasmadynamics and Lasers
Johathan Poggie / Sergey Macheret
Thermophysics
Eric Silk / Alina Alexeenko
Flight Sciences Deputy Directors
Rob Vermeland
Robbie Robertson
Applied Aerodynamics
Martiqua Post / Carl Tilmann
Astrodynamics
Al Cangahuala / Moriba K. Jah
Atmospheric Flight Mechanics
Rick Lind / Malcom Cotting
Guidance, Navigation, and Control
D. Brett Ridgely / Lesley Weitz
Modeling and Simulation
Steven Beard / Daniel Cartmell 52

53. AIAA Topic: Governance
See Jim Albaugh’s comments in AIAA Annual Report
“Governance” is how we run the Institute
Not to be confused with Government
An overall governance evaluation began with the establishment of a Blue Ribbon Panel (BRP) in January 2014 that was tasked with
Examining the efficacy of the AIAA governance structure
Benchmarking it against our peers in the not-for-profit sector
Recommending appropriate improvements to the Board of Directors
Efficacy=the power to produce an effect

54. Governance Report – John Evans