1. Lesson 6: Enhancing Presentations
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2. Lesson Objectives insert audio and video use audio and video tools
compress and optimize media
use transitions
insert transitions between slides
change the duration of a transition
modify transition effects
manage multiple transitions
use animations
apply animations to shapes
use the animation pane
use motion path animations
change animation settings and options
set animation triggers
change animation timing
apply animations to text strings
use the animation painter
change the order of animations
remove animations
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3. Adding Audio Under Audio Tools, on Playback tab, adjust sound options:
Trim start and end of sound
Fade sound in or out
Raise or lower volume
Loop until stopped
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4. Adding Video Could use movies to:
Play a speaker not in attendance
Demonstrate products or deliver training
PowerPoint supports a variety of video file formats, such as AVI, MP4, MPEG, SWF, MOV, or QT
To insert a movie, on the Insert tab, in the Media group, click Online Video or Video on My PC
Can choose to insert online videos using the From a Video Embed Code option
Pg 174
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5. Adding Video
Under Video Tools, on Playback tab, you can modify the video clip:
Trim start and end of movie
Fade movie in or out
Raise or lower volume
Adjust start to play automatically
Play full screen
Loop until stopped
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6. Adding Video Under Video Tools, on Format tab, you can:
Adjust the video border style or frame or other visual effects (similar to effects on pictures and clip art)
Change its stacking order, alignment and size
Adjust grouping and rotation
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7. Compressing and Optimizing Media
Audio and video can greatly increase the size of a presentation file
To reduce file size, in the Info section of the File tab, select one of the Compress Media options
Presentation Quality
Internet Quality
Low Quality
To avoid playback issues when sharing your presentation or using other computers,
select Optimize Media Compatibility in the Info section of the File tab
Pg 176
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8. Using Transitions
Transitions control how each slide replaces the previous one as show runs
Use different ones or same for all slides
Can adjust timing, duration, and effect options
Can assign a sound to a transition
To apply a transition, on the Transitions tab, in the Transition to This Slide group, select the desired transition
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4.1.1, 4.1.2, 4.1.3, 4.3.1,
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9. Using Animations A way of moving text and objects around on slides
make a set of bullet points fly in from the left, one at a time
Use to capture the audience’s interest or lead them through important points
However, must avoid over-use – can distract audience from content
Pg 180
Objective 4.2.1, 4.2.2, 4.2.3, 4.2.4, 4.3.1, 4.3.2, 4.3.3, 4.3.4
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10. Applying, Changing, or Removing Animations
To apply animation, select a placeholder or object and on the Animations tab, in the Animation group, click the animation style required.
To remove animation, select the placeholder, on the Animations tab, in the Animation group, click More and then click None.
Add additional animation to a selected object with Add Animation button
Pg 181
Objective 4.2.1, 4.3.4
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11. Using the Animation Pane
Used to track, manage, and organize all animation effects on the active slide
Can reorder, modify, remove and play animations using the Animation Pane
To open the Animation Pane, use one of the following methods:
on the Animations tab, in the Advanced Animation group, click Animation Pane; or
double-click the number box beside an object to which you have applied multiple animations.
Pg 182
Objective 4.3.4
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12. Four types of animations:
Using Animation
Four types of animations:
Entrance effects: animate objects as they appear on slide
Emphasis effects: animate objects already on slide
Exit effects: animate objects as they leave slide
Motion paths: objects move around slide
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13. Previewing the Animation
On the Animations tab, in the Preview group, click Preview; or
click Play at the top of the Animation pane; or
run the slide show: on the Slide Show tab, click From Current Slide, or press Shift+F5
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14. Changing Animation Settings and Options
Settings & Effect Options vary depending on the animation
The Settings dialog box contains options to:
Adjust timing and duration
Add enhancements, such as sound
Change direction or shape
Set order of execution
Effect Options offer basic direction, shape and color options
To change an animation effect option or setting
On Animations tab, in Advance Animation group, click Effect Options; or
in Animation Pane, right-click animation and choose Effect Options
Pg 188
Objective 4.2.4
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15. Setting Animation Triggers
Can set an animation to start when you click an object or when a video reaches a specific point
The clicked object or bookmarked point in a video is called a trigger.
To set an animation to start using a Trigger, in the Advanced Animation group, on the Animations tab, select Trigger then select On Click of or On Bookmark
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16. Changing Animation Timing
Most animations have a default Start (On Click) and default duration
Slow down an animation by increasing Duration
Start animations when slide starts or after other animations
Change options on Animations tab, in Timing group
Pg 191
Objective 4.3.1, 4.3.2
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17. Applying Animations to Text
On the Text Animation tab in the Effect Options dialog box, you can group text animation using one of the following sequences:
As One Object
Animate the entire text (for example, within a text box, list, or placeholder) as one animation event.
All Paragraphs at Once
Animate each paragraph (or list item) as a separate animation event (for example, set the first paragraph to start On Click and all others to start With Previous, so all paragraphs appear simultaneously).
By Paragraph
Animate each paragraph (or list item) as a separate animation event set to start On Click.
Pg 194
Objective 4.2.2
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18. Using the Animation Painter
Quickly copy animations (including settings and effect options) from one object to another
Use the Animation Painter the same way you would use the Format Painter
Select the object with the animations that you want to copy, then on the Animations tab, in the Advanced Animation group, click Animation Painter, then click the destination object to apply the animation to it.
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19. Changing the Order of Animations
Multiple animations on one slide can occur in sequence or simultaneously
Numbers beside each animation on the slide indicate the order in which the animations execute
Can change sequence by selecting object, then on Animations tab, in Timing group, under Reorder Animation, Move Earlier or Move Later; or
View the Animation Pane and use the Reorder buttons at the top of the pane or drag the items up or down in the list.
Pg 195
Objective 4.3.3
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20. Removing Animations
Click the object, then on the Animation tab, in the Animation group, click None; or
click the animation in the Animation pane and press Delete; or
right-click the animated item in the Animation pane and click Remove.
Pg 195
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21. Lesson Summary insert audio and video use audio and video tools
compress and optimize media
use transitions
insert transitions between slides
change the duration of a transition
modify transition effects
manage multiple transitions
use animations
apply animations to shapes
use the animation pane
use motion path animations
change animation settings and options
set animation triggers
change animation timing
apply animations to text strings
use the animation painter
change the order of animations
remove animations
Pg 196
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22. Review Questions
1. What option can be used to ensure your presentation will play back properly when used on other computers? 2. How do you decrease the file size of a presentation that contains audio and video? 3. How does the application of a slide transition differ from an animation effect? 4. How do you adjust the speed of a transition? 5. How do you change the direction of a transition?
Pg 196
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23. Review Questions
6. Which menu option allows you to change the shape, color, or direction of an animation?
7. How do you add sound to an animation?
8. Name two methods to adjust the duration or speed of an animation.
9. How do you rearrange the order of animations?
10. How do you remove an animation effect?
Pg 196
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