1. <Insert Event Logo>
Elite Athletes’ briefing
<Insert Date>

2. <Insert Event Logo>
Briefing agenda
Welcome and Introductions
Competition Jury
Schedules and Timetables
Check-in and Procedures
The course
Post-Race Procedures
Weather forecast
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3. Welcome and Introductions
<Insert name>, <highest ranked ITU Executive Board representative>
<Insert name>, ITU Team Leader
<Insert name>, ITU Technical Delegate
<Insert name>, ITU Assistant Technical Delegate
<Insert name>, ITU Medical Delegate
<Insert name>, ITU Race Referee
<Insert name>, LOC Director
{comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest}
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4. <Insert Event Logo>
Competition Jury
<Insert name>, Chair
<Insert name>
{comment – to be deleted: Insert the names of the Competition Jury Members}
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5. Schedule and Timelines
Friday {one day before the event}
hh:mm – hh:mm Race pack pick-up
hh:mm – hh:mm Training Sessions on the course
{if applicable}
hh:mm – hh:mm Pasta Party
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6. Schedule and Timelines
Saturday{race day}
hh:mm – hh:mm Athletes’ Lounge open and check-in
hh:mm – hh:mm Transition Area open for Elite Women
hh:mm – hh:mm Warm-up for Elite Women {explain where they can have access}
hh:mm Elite Women Start
hh:mm – hh:mm Medal ceremony
{comment – to be deleted: Additional information can be added}
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7. Schedule and Timelines
Saturday{race day}
hh:mm – hh:mm Athletes’ Lounge open and check-in
hh:mm – hh:mm Transition Area open for Elite Men
hh:mm – hh:mm Warm-up for Elite Men {explain where they can have access}
hh:mm Elite Men Start
hh:mm – hh:mm Medal ceremony
hh:mm Closing ceremony
{comment – to be deleted: Additional information can be added, such as „ buses leave for the Closing Ceremony from………. at hh:mm”}
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8. <Insert Event Logo>
Check-in procedures
{if applicable}
Team officials entering the venue
Using the shuttle service from the ……………
Schedule
(<pickup location> to <dropoff location>):
hh:mm, hh:mm, hh:mm,
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9. <Insert Event Logo>
Check-in procedures
Transition Area
Bike check (Bike mechanic available)
Helmet check
Equipment check in: stickers for helmet and skis, bike shoes, ski boots
Distribution of Timing Chip – placement on the leg
To add any equipment to the bike, you must obtain approval from the Race Referee up until 10 minutes after the end of the Athletes‘ Briefing.
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10. <Insert Event Logo>
Pre-start Procedures
Athlete Introduction:
5 minutes before start - line-up behind the start gantry
Announcer will announce the athletes one-by-one
Jog to the start line
Select your position and stay behind the line!
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11. <Insert Event Logo>
Start Procedures
Athletes in position:
The start can be given any time after the TD announces ”On your mark”
Electronic horn blast / Air horn blast {choose the correct}
The race starts
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12. False Start Procedures
False start Example :
Several horn blasts
Everyone goes back to her/his spot
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13. <Insert Event Logo>
The Course
Run / Snowshoeing {select one}
<number> lap(s) of <lenght of one lap>m
Mountain Bike / skating {select one}
<number> laps of <lenght of one lap>km
Cross Country Skiing
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14. <Insert Event Logo>
The Course
<Insert overall course>
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15. Run course / Snowshoeing {select one}
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Aid stations:
<number> per lap
For locations see the map
Sealed water {if applicable}
Littering areas attached to each aid stations and marked with the following signs:
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16. Snowshoeing {if applicable}
Snowshoes:
Minimum 18cm wide x 51cm long
Minimum useable surface: 774 cm2
Once a request to pass is made by an athlete, the athlete being passed must move to the side as soon as possible

17. <Insert Event Logo>
Run / Snowshoeing Course Map
<Insert run Course Map>
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18. Transition Area {first choice}
Traditional Bike Racks in the snow
Helmet on the bike
No bags or backpacks - Bags to the Athletes Lounge
Skis and poles on the ground
Mount line at the end of the TA
Athlete space is from your bike to the next bike towards transition exit on the carpet
Littering zone after the “ski placing line” – discard shoe covers
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19. <Insert Event Logo>
Transition Flow
<Insert Run Exit to TZ Map>
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20. <Insert Event Logo>
Bike course / Skating
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Cross- country course over snow
Minimum tyre dimensions: 26x1.5 inch. Smallest part of tyre <40mm
1 Wheel Station
1 Team wheel station
For locations see the map
Coaches’ Zone: coaches can feed their athletes from this spot {check map}
Lap Counter: at the <location of the Lap counter>
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21. <Insert Event Logo>
Bike course /Skating
Littering areas attached to each aid stations and marked with the following signs:
Athletes will wear helmets as
outlined in Rule 5.2 e) {applicable
For skating segment}
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22. <Insert Event Logo>
Bike Course Map
<Insert Bike Course Map (show locations of wheel station, lap counter, coaches’ zone & littering zones) (clarify if the athletes will be passing through the TZ on every lap)>
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23. <Insert Event Logo>
Caution
Caution signal: three sharp whistles and red flags
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24. Cross country skiing course
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Lap Counter: at the <location of the Lap counter>
Coaches’ Zone: coaches can feed their athletes from this spot {check map}
Littering areas are located {location} and
marked with the following signs
Freestyle is allowed/ not allowed till the finish {choose the correct}
Bike helmet is allowed/ not allowed {choose the correct}
Congestion in finish area:
Go to mixed zone / recovery area

25. Cross country skiing course Map
Insert Cross country skiing course Map (indicate, littering zones and clarify if the athletes will be passing through the TZ on every lap)
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26. <Insert Event Logo>
Post-race Procedures
“Mixed Zone” - immediately after finish 1, 2, 3 with host broadcaster first.
Equipment check immediately after
Medal Presentation - protocol – at <hh.mm>
Dress “up”
Prize money will be transferred to your account, please give your account details to TD after medal presentation {change if different}
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27. <Insert Event Logo>
Post-race Procedures
Anti-Doping Control
Photo ID is needed for every athlete to have ready for Doping Control
Medical
Only team medical officials area allowed in this area in case there is an athlete from their team. Every NF can have 1 team medical upgade pass, but only for team doctors!
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28. <Insert Event Logo>
Important Updates
{If applicable}
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29. <Insert Event Logo>
Weather forecast
Temp Weather
Friday ….ºC <type>
Saturday ….ºC <type>
Sunday ….ºC <type>
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30. <Insert Event Logo>
Good Luck!
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