1. Admin process, due dates, general info and things to consider
ARC DP application process 2016/ Tina D’Urbano Team Leader, Research Funding, Ethics and Integrity Research Services Oct 2016
Admin process, due dates, general info and things to consider

2. ARC & NHMRC application process 2016/17 http://federation. edu
ARC & NHMRC application process 2016/17 Updated 11/10/2016
The 2016 Review of Research Services recommended that Research Services establish a best practice ARC/NHMRC grants development program incorporating external peer review. The DVCRI Professor Leigh Sullivan has approved the following process for all FedUni administered ARC & NHMRC grant applications.
The reasons for undergoing both the EOI and application review procedures are:
* To ensure that applicants are provided with appropriate support to develop their applications.
* To ensure that applications are reviewed appropriately to ensure that, if they are to be submitted, they are of competitive quality.
To ensure that our reputation is not compromised by the submission of non-competitive applications, nor that undue time is spent on developing applications that are unlikely to be competitive.
It is important to emphasise that before going to either the external reviewer or the internal reviewer, all ARC and NHMRC applications will have been reviewed by at least two peer reviewers (we will require the names of those reviewers and the dates their review comments were received), and be in a completed draft stage.

3. ARC DP18 & NHMRC Project Grants 2017 – Admin Timelines
For Internal FedUni Administered Applications
Due date
Stage
ARC
NHMRC
03 Oct 2016 (10am)
Completed EOI and supporting documentation submitted to (one week turnaround)
07 Oct 2016
Applicants advised of approval to develop proposal
17 Oct 2016 (2-4pm)
ARC Workshop 2016 –
Preparing for a Discovery Proposal

4. Admin Timelines - 2 Due date Stage ARC NHMRC Oct-Nov Oct-Dec
Oct-Nov
Oct-Dec
Internal Review: Lead CI to send draft application to 2 x Internal Reviewers for feedback (as per EoI).
Nov 2016
Budget Pro-forma available
7 Dec 2016
11 Jan 2017
Project Applications open on RMS / RGMS
16 Dec 2016 (12pm)
20 Jan 2017 (12pm) tbc
External Review:
Submission-ready draft & indicative budget submitted to
(4 week turnaround for ARC inc. Christmas break
& 2 week turnaround for NHMRC).
Late submissions will not be accepted

5. Admin Timelines - 3 Due date Stage ARC NHMRC 13 Jan 2017 3 Feb 2017
13 Jan 2017
3 Feb 2017
External Reviewer returns feedback to Research Funding; forwarded to applicants
15 Feb 2017
ARC Request Not to Assess closes
NHMRC Project Application RGMS minimum data deadline
2 Feb 2017 (12pm)
16 Feb 2017 (12pm)
Internal Compliance and Budget Review:
Submission-ready draft
finalised budget, and
all reviewer comments (internal and external)
submitted to for compliance and budget review
(1 week turnaround)

6. Admin Timelines - 4 Due date Stage ARC NHMRC 9 Feb 2017 23 Feb 2017
9 Feb 2017
23 Feb 2017
Compliance and budget review returned to lead researcher
24 Feb 2017 (12pm)
10 March 2017 (12pm)
Final Submission:
Application (via RMS/RGMS)
Grant Approval Coversheet (GAC) and
‘DP18 Certification Form(s)’ / ‘NHMRC endorsement s’
submitted to

7. Proposal submitted to ARC / NHMRC by Research Funding Team
Admin Timelines - 5
Due date
Stage
ARC
NHMRC
Research Funding final check; arrange for DVCRI approval and sign off; Certification of final application
1 March 2017
15 March 2017
Proposal submitted to ARC / NHMRC
by Research Funding Team

8. Applying for ARC funding
Things to do/consider:
Be prepared
It’s not ……..

9. General Information for Discovery Projects
Must have at least one CI – first named CI is Project Leader
Employed at least 0.2FTE for the duration of the project
Level of funding for DPs – Min $30,000 per year, Max $500,000 per year
Can apply for up to 5 years – must request funding in all years of the project
Teaching relief up to $50,000 per year
Travel – up to $50,000 over the life of the project (excludes Field Research)
DIAs – for up to 2 researchers (CIs or PIs)

10. Before you start - PLEASE
Read: Funding Rules (Part A & F for DP18) Instructions to Applicants FAQ (regularly updated on ARC website)
Guidelines, rules and proposal forms do change from year to year – best not to copy and paste from previous proposals, and just do what you have done before
Reading these and understanding what’s required – before you start – will make life easier for all involved
Follow the instructions – it is a step process.
If you are not clear on anything give us a call and we can clarify and provide advise
Pay close attention to the selection criteria and weightings: Investigators 40%, Project Quality and Innovation 35%, Feasibility 10%, Benefit 15%.
Make contact with your peers, mentors and reviewers – discuss your project them.
Set up times for them to review your proposal

11. Getting started
Check you and your co CIs and PIs are eligible – (Funding Rules A6.3 & Cross-scheme Eligibility 1.3)
Proposal limitations – 2 per CI (lead or not)
For the purposes of determining eligibility to apply for funding, under the Discovery Programme, a researcher can be funded concurrently for a maximum of:
two Projects as a CI (including both as sole CI); or
one Project as a CI and one ARC Fellowship; or
one Project as a CI and one ARC Award.
Is the project/research eligible for ARC Funding. Does your project adhere to the ARC Medical Research Policy?
RMS accounts – check that this is up to date; some of this information is auto-populated into the Proposal Form
- You are now able to link your ORCID iD to your RMS profile, although it will not appear in the proposal (1.1 ITA)
Have you read the Funding Rules? Instructions to Applicants? FAQs?

12. Get your co CIs and PIs on board early
Getting started - 2
Get your co CIs and PIs on board early
– make sure they are aware of what is required from them and the time it takes:
Provide them with Funding rules, Instructions to Applicants, Funding Agreement (and Collaboration Agreement)
Setting up RMS accounts – invite them onto the proposal as soon as possible
Sections to complete
Budgets – how much will they contribute – cash and in-kind
Certification forms and required signatures

13. Top 10 Common mistakes – errors – omissions – bloopers – from an Administrator/compliance perspective:
Well organised and well presented proposal – keep it clear and concise. What are you planning to do, why is it important, and how do you plan to achieve this?
Spelling and grammar check – please, please, please review everything; ask others to proof read and provide critical feedback
Use Aust English spelling (A4 ITA)
Be careful about using jargon and technical terms – anyone should be able to read the proposal and have an idea of what you are trying to achieve
Format requirements - (Appendix B – ITA) Font sizes, margins, page limits
Colour diagrams, graphs, etc – allowable but be careful
Part D – Project Cost (Budget)
Part E – Budget Justification
Part F – Personnel and ROPE
Part G – Research Support
& Timely submission – final draft for review, Certification Forms, Internal Forms – GAC, Budget Pro-forma
Have you read the Funding Rules? Instructions to Applicants? FAQs?

14. Things to consider/pay attention to:
Have you read the Funding Rules? Instructions to Applicants? FAQs?
Working Title (~10 words) (A1 ITA) Avoid acronyms and quotation marks Does this title clearly define the project? Summary (~100 words) (A4 ITA) Make it clear, succinct and exciting. If you don’t grab the assessor’s attention here you have probably already lost them.

15. Things to consider/pay attention to: - 2
FOR CODES (and SEO Codes) – choose these appropriately
The ARC recommend that XXXX99 n.e.c. codes be used only when there is no other option within the classification (B2 ITA)
Interdisciplinary Research – if yes, add approx 50 words re the nature of the research involved. Clearly articulate the type and why
Information included in the ‘ARC Statement of Support for Interdisciplinary Research’ states that for the Assessment and evaluation of interdisciplinary research the ARC will facilitate, appoint and allocate CoE members and external assessors with specific interdisciplinary expertise or from different disciplines

16. Part D & E: Budget and Justification
Things to consider/pay attention to: - 3
Have you read the Funding Rules? Instructions to Applicants? FAQs?
Part D & E: Budget and Justification
Absolutely important that this is right -- - MUST be fully justified
If you can’t convince the Panel why it’s needed or included realist costs, it will be cut (or just not funded)
4 & 5 Year projects get very closely scrutinised – must be well articulated and justified why the 4th an 5th years are essential to achieve the overall outcomes; not just ‘we’ll do more of the same for a longer period’. (Panel Observations)

17. Things to consider/pay attention to: - 4
Part F – Personnel and ROPE – please pay attention to instructions and format requirements
Especially F12 – ROPE - Details of your career and opportunities for research
F13 & F14– outputs
Formatting and numbering of publications
Starring of relevant pubs
Do not list ‘submitted’ publications – must be published or ‘in-press’ (include accepted date if ‘in-press’)
Can talk about ‘submitted’ elsewhere in the proposal
F13 – ARC grants
Use the table template and complete as directed
If not relevant – include a short explanatory statement as to why it’s not applicable
or include a other relevant information ie. Outputs such as policy advice, professional publications

18. Things to consider/pay attention to: - 5
Part G – Research Support – pay attention to instructions and format requirements
G1 – Research Support for all participants
Use the table template and complete as directed
Include this ‘current’ submitted proposal first
Include all other funding sources – for all participants

19. Research Funding Team: research.funding@federation.edu.au
Questions: clarification of funding rules, ITA, setting up RMS accounts, how to complete the proposal –
The Australian Research Council (ARC) does not respond to queries from individual Participants. All enquiries are to go through the Research Funding Team in the first instance.
If required we will contact ARC on your behalf.
Contact us:
Research Funding Team:
Tina D’Urbano –
Jane Eltringham
Tara Harle – Research Finance (for budget support) –