1. Digital Libraries: Planning, Creating, Collaborating, & Reality
Katie McCormick
FSU Libraries, Associate Dean for Special Collections & Archives

2. Tonight’s Trajectory Where I’m coming from
General concepts of digital library planning & implementation
FSU Libraries’ choices & partners
Dreaming big
How we make it work
How we hope to grow

3. Where My Perspective Comes From
As a manager considering
The big picture
Needs of a variety of constituents
Connections between & exposure of a variety of materials
As a collaborative partner across the state, within my institution, and nationally
Working in institutions with minimal infrastructure in place
A need not just to create digital projects/collections but to build sustainable, flexible digital programs

4. Special Collections & Archives Division
Rare Books
Manuscript Collections
Reading Room
Serves Special Collections, Digital Library, & Libraries as a whole
Special Collections Research Center
Heritage Protocol & University Archives
Claude Pepper Library
Digital Library Center
Cataloging & Description
FSU Digital Library
Digital Production Center
Digital Archivist
Metadata Librarian
Permanent University Records
Student Experience
FSU History
Pepper Papers
Political Collections

5. Broader Team Special Collections & Archives Division
Technology & Digital Scholarship Division
Office of Digital Research & Scholarship
Florida Virtual Campus/Florida Academic Services Cooperative
Statewide Partners

6. Planning – Taking Stock
Understanding where you are at now
Materials
Staff
Availability
Expertise
Experience
Ability
Equipment & Software
Infrastructure (IT support, servers, preservation)
Money

7. Planning – Taking Stock
Understanding who your different stakeholders are
Students & Researchers
Donors
Financial
Collections
Administration
Possible Partners
Faculty
Other Institutions

8. Planning – Looking Forward
What are your short term & long term goals?
Where will you start?
What will you build?
What are the steps that will mark progress?
How do you build capacity & capability?
How will you move what you have now forward?

9. Creating Defining Roles Determining ways to connect Curator
Content Manager
Production
Metadata
Design
Technical manager
Determining ways to connect
Publicity
Outreach
Communication

10. Creating Software Infrastructure Workflows
Hosted Solutions vs. Self-Managed Systems
Omeka.Org for online exhibits
Islandora - Our partnership with Florida Virtual Campus (FLVC)
Other systems - CONTENTdm
Workflows
Digital Production
Metadata
Technical
Quality Control
Preservation

11. Collaborating Where do project/collection ideas come from?
Who has “like” or complimentary material?
Can you create institutional partnerships?
Who are your potential faculty partners? What do they need?
When does it make sense to work in consortial arrangements?

12. Collaborating Successfully
Clear Communication
Defined Needs
Defined Expectations
Defined Responsibilities
Defined Roles
Defined Timelines
Defined Goals & Objectives
Constant Communication

13. What is the FSU Digital Library?
Core platform through which we share digitized and born digital resources from FSU Special Collections & Archives, University Libraries, and other campus partners
Database of objects and collections made available to researchers and users for use, reuse, and transformation
Database for internal management of digital content and access
Ever evolving and changing

14. Possible Components Digital Object Repository Digital Collections
Institutional
Digital Exhibits
Student Projects
Scholarly Projects
Publications
Personal (non-scholarly) Projects
Digital Preservation System

15. Islandora
Islandora is an open-source software framework designed to help institutions and organizations and their audiences collaboratively manage, and discover digital assets using a best-practices framework.  Islandora was originally developed by the University of Prince Edward Island's Robertson Library, but is now implemented and contributed to by an ever-growing international community.
Built on a base of Drupal, Fedora, and Solr, Islandora releases solution packs which empower users to work with data types (such as image, video, and pdf) and knowledge domains (such as Chemistry and the Digital Humanities). Solution packs also often provide integration with additional viewers, editors, and data processing applications.

16. Collaborative Development Florida’s Common Digital Platform
Determining next sites
Steps to get into test
Steps to get into production
Training needs
Establishing a Florida users group
Support needs
Track 1: New Sites
DigiTool
Institutional
PALMM
Other Systems
ContentDM
Sobek
Internet Archives
Others?
Track 2: Migration
Reviewing and testing additional modules
Creating a list of further development needs & module requirements above basic function
Prioritizing new development
Steps to decide how to move into developments into production
Track 3: Further Development

17. What this potentially looks like.
FLVC Hosted Fedora Repository (Islandora base)
Florida State University Digital Library (Islandora with Drupal Web Interface)
Special Collections Online Exhibits (currently powered by Omeka.net)
Web Sites, Blog Posts, Digital Portfolios, Instagram, Flickr, Facebook (variety of formats, hosting solutions, software)
Digital Humanities Projects, Web Sites, Text mining, Data mining, Visualization...)
Research Repository, Open Journals, Digital articles and books
Web Sites, Blog Posts, Instagram, Flickr, Facebook….
Institutional (Library) participation in Florida Digital Archive, MetaArchive, LOCKSS, Portico….

18. Reality Flexibility is fundamental
There is often pressure for the “now” but understanding & articulating the importance of Longevity & Sustainability is critical
It can be a challenge to balance needs & desires in digital collections
What can we do now to build towards the future?

19. FSU Libraries’ Interrelated Digital Initiatives
Digital Library
Research Repository
Digital Scholarship
Digital Preservation
(planning in process)
DPLA Service Hub
(planning & collaboration in process)

20. At the Core DigiNole FL-Islandora Making it all work: Communication
Roles
Prioritization
Growth Planning
Flexibility
Services:
Digitization consultation
Metadata consultation
Digital Preservation Consultation
Technical Consultation
Project Planning
Project Implementation
Hosting
Team Members:
Digital Archivist
Metadata Librarian
Digital Production Staff
Digital Scholarship Coordinator
Web Developers
Project Manager
Division Managers
Subject Librarians
Curators
DigiNole
FL-Islandora
Standards:
Metadata
Mark-Up languages
Digitization
Technical
Migration
Crosswalking
Tools:
XML Editor Intranet
Scripting Slack
Imaging Software Trello / Productiv
Islandora modules

21. Forever Growing &Evolving
Team Members:
Expanding understanding & training
Developing expertise & experience
Adding team members
Services:
Connecting with & understanding the needs of our users
Tools
Keeping aware of developing tools and new resources
Standards
Documenting & sharing standards
Providing training & support
Keeping aware of emerging standards & best practices
Making it all work
Advocating for resources
Sharing information
Planning for now and for tomorrow
Communication

22. Questions?