1. Grad Parent Meeting
September 20, 2017

2. Shape of the meeting Introductions How to stay informed Grad Photos
Brief discussion of upcoming grad events
Scholarships and PSI’s
Costs
Power point presentation about lock in committees
Sign up procedure for lock in
Grad Applications

3. Welcome Grad 2017
How to stay informed Remind 101 (students and parents)
take out phone to
School website click on students then click on grads (you will find the grad handbook here)
Updates ed out monthly
Grad Facebook page
RBSS Facebook page
Call or me

4. Grad Photos
October Every grad must have photo done (free if not buying grad photos)
$40 Sitting fee paid to photographer if you will be ordering grad photos
Sign up for a convenient time, group photos
Retakes Dec.13(possibly off site)

5. Expectations at Grad events
Code of conduct
No Smoking at the cruise

6. Grad Activities Grad Cruise – Sept 22 3:45pm board busses at RBSS
Fright Night Wednesday October 25
Lock In – TBA 6pm RBSS
Fashion Show – March 7
BBQ and yearbook signing – June (day to be determined)
Grad Ceremonies Rehearsal – June 6?
Grad Ceremonies – June 3pm Abby Sport and Entertainment Centre
Moonlight March June 26
Prom (Dinner/ Dance) June 26th, Swan e Set

7. Costs Ceremonies/Grad fee $40 due Oct. 15 Cruise $90 Lock In $75
Fashion Show $10 (need a parent to take this on)
BBQ/Yearbook signing - free
Prom $120
Optional Merchandise
Grad Photos retakes
Grad Rings – Sept.
Grad Clothing – ordering available Sept online at

8. Grad application Please fill in online
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Link is also posted on RBSS website

9. Work Experience
All students need to check in with Mr. Wismer

10. Grad Lock In This is a 100% Parent Hosted Event.
RBSS will book and pay for costs of entertainers, food, prizes (some) etc from Lock In fee.
RBSS will have some teachers & all administration to help supervise.

11. Lock In at a Glance 6-12 student bags inspected @ RBSS
Neon Theme, food available all night
7-10: Casino
6-10: Open Gym/Inflatables
10:30-11:30 Dance
Cartoonist
Photo Booth
Hypnotist
10: Casino Cash Out (Light Breakfast Available???)
Door Prizes, Casino Wins, Goodie Bags
11: Clean up
midnight Time to go home

12. Committees Needed Food & Snacks Casino Security Dance Tye Die
Gyms – including inflatables
Prizes
Face paint
Karaoke
Clean Up

13. Food & Snacks 10-12 recommended Needs chief organizer/ chair
Plan food and refreshments
Where possible canvas community for donations
Order food and transport to RBSS
Maintain snacks for grads throughout evening
Clean up kitchen by midnight
Budget $1000
We need donations!!!!!!!!!! And helpers

14. Casino 12 recommended Select chair/ chief organizer
Order casino equipment or borrow (Fraser Valley party rentals)
Prepare & distribute money packages
Set up tables and equipment prior to midnight
Staff games of chance
Cash out at 10:45 am
Pack up tables, chairs, and other equipment
General clean up of the area, empty garbage etc

15. Security 12 recommended / 2 per shift
Assist with arrival of student bag checks
Provide security of parking lot and building perimeter and all exterior doors

16. Prizes 5-6 recommended Select chair/ chief coordinator
Purchase prizes and canvas for donations
Need small and large items
Organize prize draws for the end of lock in
Coordinate with Casino for winnings
$2000 budget
Any donations would be gladly accepted!
Need Volunteer to hand out prizes that evening!!

17. Gym 4-6 recommended Help supervise inflatables
End of evening, clean up gym and put all equipment away

18. Dance Supervision 4-6 recommended @ 1 hour shifts
Observe to ensure students are participating safely
Report concerns to admin
Assist with clean up of this area (eg, spills, litter, empty garbage cans)

19. Clean Up 11:30-12:00am 4-5 recommended
Emptying of garbage containers throughout evening
Mop up any spills
Clean up of tables in concession
Clean up of ice rink, changing area and stands
Check change rooms for litter/ discarded clothing
Wet mop aerobic room, seniors room, and main hallway

20. Committee Chairs/ Chief Organizers
Coordinate with committee members
Ongoing communication with school admin regarding committee progress, budget, payments etc.
Debrief of committee for future grads

21. Questions?
Please sign up outside the round room for the committees before you leave tonight!!!!!!!!!!
We need someone to be in charge of each committee please circle your name if you are willing to take the lead.
Stay for the Scholarship meeting if interested!! But please sign up for committee first.

22. Thank you!
Grad 2018