1. Safety Coordinator Training
Updated Fall, 2017

2. Topics IIPP Emergency Preparedness Great Shake Out
Evacuation Procedures
Safety Coordinator Duties
C.E.R.T. Team
E.O.C.
Resources

3. Injury and Illness Prevention Program (IIPP) Training
Including:
Basic Hazard Communication
Fire and Life Safety
Ergonomics

4. Regulatory Oversight Broad perspective: In general:
Regulatory oversight increases from office to laboratory and workshop areas.
In general:
Higher risk job tasks = More regulatory oversight

5. Regulatory Agencies Federal, State, and Local Agencies
State agencies must have standards at least as stringent as Federal agencies
For example in California we have Cal/OSHA in addition to Federal OSHA

6. IIPP Requirement Overview
IIPP is required by the California Code of Regulations Title 8, Section 3203 of the General Industry Safety Orders
Written document is required and available on the EH&S website:

7. IIPP Required Components Summary
All of this information is available on the EH&S web site
Responsibilities
Compliance
Communication
Evaluation of workplace hazards
Injury investigation/corrective actions
Training
Recordkeeping

8. Communication General safety training: IIPP
Fire Safety, California Fire Code
Emergency Preparedness
Job specific training at department level
Departmental meetings
New Employee Orientation
University Police regarding evacuation drills

9. Training Requirement
Employee training must be provided and documented:
Before employees handle hazardous substances, equipment, or conduct new procedures
When new hazards are identified
When new tasks present a hazard
As needed
When required annually

10. Training
Safety Coordinators are asked to share safety information with their department with a focus and emphasis on department specific topics
Everyone should be aware of emergency procedures
Faculty communicate with students
IIPP training offered for all Faculty and Staff
Skillsoft online training

11. Hazard Identification and Correction
Scheduled workplace inspections
Safety Coordinators are asked to complete workplace surveys using a Safety Survey Checklist in office areas every 1-2 years
Frequency based on hazards
Office, Lab, Shop
EHS Compliance Specialists
Regulatory for example the State Fire Marshal
Unscheduled workplace inspections
Whenever new hazards are introduced into the department
As part of injury and illness investigation
EH&S inspects main egress corridors for furniture and equipment
Reports by faculty, staff, and students investigated by EH&S

12. Hazard Identification and Correction
Corrective actions
Inspection findings are sent to Department Chairs or designee and EH&S
The department is responsible for corrective action
in a timely manner

13. Injury Reporting
All injuries must be reported to the supervisor immediately
Supervisor completes a Supervisor’s Report of Work Related Accident/Illness Form and provides employee with an Employee’s Claim For Workers’ Compensation Benefits Form if treatment is required
Both forms must be sent by the supervisor to the Workers’ Compensation Manager
Please see:
20Claim%20form%20for%20Workers'%20Comp%20Benefits%20DWC-1.pdf
20Report%20of%20Work-Related%20Injury%20(Fill-in).pdf
These procedures apply to all campus employees

14. Hazard Communication Hazardous Substance Hazard Communication
Includes any substance which presents a physical or health hazard
Hazard Communication
Labeling
Safety Data Sheets (SDS) and Inventories
Training
All employees have the Right To Know about the hazardous substances used in their work area or those they may be potentially exposed to

15. Hazard Communication
Before working with a hazardous material or process, training must be provided to include:
Operations involving the hazard
Methods to detect the presence or release of a hazardous substance
How to protect yourself from exposure
Use of personal protective equipment
Emergency procedures

16. Hazard Communication
Hazardous substances must be appropriately labeled
If hazardous substances are transferred from the manufacturer's shipping container, new labels must identify both the contents and safety precautions
Hazardous waste containers must contain appropriate labels

17. Hazard Communication SAFETY DATA SHEET
A SDS is provided by the manufacturer of a material and is like an instruction book for the product. A copy that came with the material should be available on site. If you don’t have the SDS, EH&S can assist.

18. Hazard Communication Safety Data Sheet
3E Corporation provides Safety Data Sheets via FAX on Demand System in the event of an emergency
Call or (760) with the product name, manufacturer's name, and your fax number
Report emergencies to University Police, dial 911 from a campus telephone

19. Hazard Communication / Spill Prevention
Spills and accidents can be avoided by:
Proper storage
Using secure lids on containers
Good transportation practices
Storing compatible materials together/ segregating incompatible materials
Slips and falls can be prevented by cleaning up spills

20. HMD Violations and Fines
County of San Diego Hazardous Materials Division annual inspection
Focuses on areas where hazardous materials are used and hazardous waste is generated
Violations noted and fines imposed on campus
Departments pay fines
Training required per enforcement order

21. Equipment Safety General Safety Guidelines
Do not leave equipment out, secure equipment when not in use to protect employees and the equipment
Wind and store cords
Don’t stretch cords around corners, across stairs, or across doorways as this presents a trip and fall hazard for employees
Do not use equipment with damaged cords or plugs
Unplug cords by the plug, not by pulling on the cord
Never use equipment that is malfunctioning
Use equipment according to manufacturer’s recommendations
All manufacturer installed guards are required to be in place

22. Fire & Life Safety
Items cannot be stored in main egress corridors or in stairwells, main egress corridors must be kept clear for easy evacuation
Items cannot be stored so they are blocking doors, exits, fire and life safety equipment such as fire extinguishers, or electrical panels
Fire rated doors must be kept closed to control the spread of smoke and fire
Door stoppers cannot be used to prop fire doors open and prevent them from closing properly
Consider seismic safety when storing items overhead
Store items in a stable manner
Ensure no items can fall into exit path , any items that could potentially fall into an egress path must be secured
Secure shelves and cabinets
Extension cords are for temporary use only
Power strips must be plugged directly into electrical outlets
All electrical cords must be in good condition

23. Electrical Fire

24. Computer Ergonomics Basic recommendations:
Top 1/3 of monitor screen should be at eye level
Monitor should be inches in front of employee
Elbows and knees should be at approximately 90 degree or slightly greater angles
Wrists should be maintained in a neutral position
Keyboard and mouse should be next to each other on the same level surface
All frequently accessed items should be in the neutral reach zone and accessible to minimize reaching and stretching
Taking micro breaks every 30 minutes is recommended

25. Computer Ergonomics
Written Ergonomic Program on EHS website
Computer Workstation Ergonomic Self Evaluation Survey is available
Goal is to make workstation adjustments before injury occurs
Supervisors can request an ergonomic evaluation for an employee

26. Emergency Preparedness

27. Emergency Preparedness
Prepare for potential incidents that could occur
Plan and discuss office response
Be familiar with campus procedures
Emergency Procedures Poster

28. Communication Resources
SDSU Alert (text messaging):
SDSU Home page at &
Emergency Operations Information Line at
Facebook at
Twitter at
Department resources:
Phone tree, radios, panic buttons

29. Fire Extinguishers
Fire extinguishers are rated as A, B, C, or combination
Types
Class A - Wood and Paper
Class B - Grease or Combustible Liquids
Class C - Electrical
Hands on fire extinguisher training offered

30. Fire Response Basic Procedures
Fire Response (R.A.C.E.)
Rescue
Alarm
Confine
Extinguish
Fire Extinguisher Use (P.A.S.S.)
Pull the pin
Aim at the base of the fire
Squeeze the handle gently
Sweep side to side

31. THE GREAT CALIFORNIA SHAKE OUT

32. The Great Shake Out
California’s state-wide Great Shake Out on October 19, 2017
SDSU will exercise “Drop, Cover, and Hold On” for two minutes
Test emergency communication systems
No mandatory building evacuations will take place
Colleges, departments, and campus auxiliary organizations are encouraged to take time on October 19th as determined appropriate by managers or faculty to practice and/or discuss earthquake safety
Date: October 19, 2017 at 10:19 AM
Includes all campus buildings
Safety Coordinators are encouraged to promote evacuation of your department.

33. The Great Shake Out What to do in an earthquake
“Drop, Cover, and Hold On”
Individuals drop to the floor and take cover under a desk to protect heads and necks and hold on to it firmly
If there is no desk available, drop to the floor against an interior wall or other solid object
“Hold” for 2 minutes
Look around for hazards

34. The Great Shake Out Special Considerations In outdoor areas
Move to a clear area if safe to do so
Avoid power lines, trees, signs, buildings, vehicles and other hazards
In science labs and workshops
Assist with extinguishing any flames and isolating hazardous materials when safe
Individuals with disabilities or access and functional needs
Protect oneself as best possible right where you are, use arms to protect head and neck
Stairwells are evacuation locations

35. Earthquake Reminders
Remove or secure items in offices or classrooms that might fall
Check department and individual emergency supplies to make sure they are accessible and functional
Take a look now to see if items need to be secured
Ready America supplies: : 

36. The Seven Steps to Earthquake Safety
Prepare
Step 1: Secure it now!
Step 2: Make a plan
Step 3: Prepare a disaster kit (Ready America)
Step 4: Is your place safe
Step 5: Learn DROP, COVER and HOLD ON
Step 6: Check it out
Step 7: Communicate and recover

37. Emergency Evacuation

38. Emergency Evacuation Personnel
University Police
Police Command Post
Police Officers or Assembly Points
Environmental Health & Safety
Emergency Services
Safety Coordinators
C.E.R.T.

39. Emergency Evacuation Procedures
Activation of the fire alarm signals an evacuation
Everyone is required to evacuate the building immediately
Safety Coordinators have yellow vests and flags.
Employees should know the location of:
Telephones
Building exits
Fire safety equipment and devices
Assembly points
Employees should consider alternative evacuation routes and assembly points before an incident.

40. Emergency Evacuation Procedures
Assist disabled persons out of the building or into the nearest stairwell.
Have contingency plans for persons with special needs.
Consider and address security issues during a drill.
Do not use the elevators.
Assemble in a pre-specified area of the assembly point.
Stay clear of buildings.
Do not block fire lanes.
Report to the Safety Coordinator.
Do not re-enter the building until advised by the Safety Coordinator or University Police.

41. SHELTER IN PLACE VS. LOCK DOWN

42. Shelter In Place / Lockdown
Shelter in place was intended for environmental or weather emergencies.
Does not address access control.
Lockdown:
Intended for criminal incidents or imminent threats.
Denies access to anyone not already in a building.
SDSU will use “plain English” when providing emergency direction

43. Basics Before an Emergency
All emergency situations are unique and specific details and directives will be given based on the situation.
Become familiar with the Emergency Procedures Poster.
Know your building’s floor plan and become familiar with building exits and doors.
Be aware of the building Evacuation Assembly Point.
Faculty can share this information with students at the beginning of each semester.
Who is the Safety Coordinator?
Maintain department phone trees.
Gather individual preparedness supplies.
Participate and cooperate during drills.

44. Basics During an Emergency
Try to remain calm.
Alert emergency responders.
When evacuating go to assembly point using a safe route.
Assist individuals with disabilities.
Walk, do not run.
Use stairs, do not use elevators.
Wait for and follow instructions from University Police or designee.
When Sheltering in Place stay inside or find a safe place.

45. Basics After an Emergency
Wait for instructions from University Police or a designee.
Emergency information will be communicated through a variety of sources, as available.
Plans exist for essential functions to continue on a limited basis.
Essential personnel and facilities are designated to carry on operations on a limited basis if it is safe to do so.
Alternate facilities will be established if necessary.
Normal campus operations will resume as soon as possible.

46. Safety Coordinator Duties
Be familiar with evacuation assembly points for your building
Available in map and list formats online
Assist with evacuation of people from your area
Close any propped open doors
When outside, direct people to the assembly point
Direct people away from the building

47. Safety Coordinator Duties
Report to police or designee at assembly point
Relay important information:
Clearance / occupancy of your building
Location of disabled or injured persons
Unaccounted for personnel
Coordinate re-entry with emergency personnel
Use evaluation form to collect feedback or questions
Forward forms to Kristen or Lamine

48. CERT Program Campus Emergency Response Team
3-Day basic training academy
Training in:
Emergency Preparedness
Fire Safety and Response
Disaster Medical Operations
Light Search and Rescue
Disaster Psychology
Terrorism Response

49. Emergency Operations Center
Overview
Levels of activation
Where you fit
Location

50. Emergency Response Organization
Management
EOC Director
Tom McCarron
(Jessica Rentto)
Operations
Josh Mays
(University Police Captain/Lieutenant)
Planning
Chris Xanthos
Logistics
Bob Schulz
(John Ferris)
Finance
Agnes Wong Nickerson
(Chris Bronsdon)
Law Enforcement /
First Response Coordination
University Police Lieutenant
EHS / Safety Officer
Terry Gee
Kristen Ross
Facilities Services
(Buildings / Utilities)
Tom Abram
Lewis Hughes
Eric Elson
EOC Technical Support
Brett Pelphrey
Fernando Gracia
Chip Servin
EOC Scribe
Nance Lakdawala
Dominoe Franco
Kelly Snodgrass
Damage Assessment
Laura Shinn
Food Service
R.D. Williams
Debbie Burchianti
Student Care / Shelter
Eric Hansen
Kara Bauer
Personnel / Volunteers
(including auxiliaries)
Thom Harpole
Catherine Love
Timekeeping / Payroll
Devon Caturay
Marcy Murillo
Agencies Liaison
Brad Songhurst
Bruce Petrozza
Accounting
Matt Frankos
Kim Reilly
Crystal Little
Cost Recovery
Deborah Sandy
Procurement
Bruce Petrozza
Jeff Fratt
Equipment / Supplies
Distribution
Johnny Eaddy
David Del Rio
Campus Medical / Mental
Health Services
Darrell Hess
Jennifer Rikard
Antionette Marbray
Traffic / Parking
Debbie Richeson
Shawn Brown
Communication
(Radios)
Chad Dragan
IT / Telecomm / KPBS Assessment
Rick Nornholm
Kent McKelvey
Riny Ledgerwood
Policy / Advisory
Elliot Hirshman
Chukuka S. Enwemeka
Eric Rivera
Mary Ruth Carleton
Stephen Welter
Gina Jacobs
(Carol Holden)
San Diego State University
Public Information
Christine Hutchins
Giselle Luevanos
EOC Coordinator /
Documentation
Lamine Secka
Nancy Demich
Situation Status
John Ferris
Brad Songhurst
Jeff Brown
Academic Affairs
Liaison
Radmila Prislin
William Eadie
Ed Balsdon
Student and Family
Liaison
Christy Samarkos
Vitaliano Figueroa
Travel Liaison
(International / Domestic)
Vitaliano Figueroa
Chuck Lang
Transportation
Debbie Richeson
Shawn Brown
Facilities Availability
Tony Kopacz
Sandra Cook
John Kolek
Business Continuity
Deborah Sandy
Campus EOC Location:
Administration Building, 3rd floor, Room 323 (or as instructed)
Policy / Advisory Meeting Location:
Manchester Hall 3318 (or Student Services West 2640)
Fall 2017
Updated

51. Resources http://bfa.sdsu.edu/safety/ehs/office/iipp.aspx
EH&S web site
Safety Survey Checklists
Employee’s Claim For Workers’ Compensation Benefits Form
%20Workers'%20Comp%20Benefits%20DWC-1.pdf
Supervisor’s Report of Work Related Accident/Illness Form
Related%20Injury%20(Fill-in).pdf
Written Ergonomic Program on EHS website
Computer Workstation Ergonomic Self Evaluation Survey

52. Resources
Emergency preparedness information Emergency Operations Information Line Facebook Twitter A.L.I.C.E.Training

53. Earthquake Preparedness Resources
The Great California Shake Out information
The Great California Shake Out Resources
Also available in multiple languages
Department Emergency Plan and Business Continuity Plans (
SDSU Alert at
Seven Steps to Earthquake Safety

54. Any further questions or for more information contact:
Environmental Health & Safety
Kristen Ross
Emergency Services
Lamine Secka, Director of Emergency Services