1. Access Reports

2. Reports Enable printed or screen output
Can generate many different reports from a single table or database
Are easy to create with wizards

3. Types of reports Columnar (vertical) – looks like repeated forms
Tabular – field names across the top, data in columns
Groups, totals, and summaries – like tabular with “breaks”
Mailing labels

4. Report Wizard Start with the wizard, then modify
Create a simple report for the Contacts table
Sort by LastName, then by FirstName
Create a report for the Donations table and group by ContactID
1)Contact Rep-Rep Wizard – Table=Contact-select last name,first name,city,zip – layout tabular – soft gray style-
2)DonationsRep –RepWizard – simple report – Table=Donation-select ContactID,DonDate,DonAmt-nxt-Grouping:-grouping options-show contactD-ok-next-Sort-DonDate-Summary Options-Sum-OK-Next –layout- Stepped- Portrait –next – Style – Soft Gray – next – name report Donations w/sum Report

5. More Complex Reports Can get data from multiple tables
Create a Donation Summary report using both tables
View by Donation
Group by quarter
DonSummaryReport using two tables: Report Wizard – Table-Donation – select Don Date – Table:Contact – select last name, first name, -Table: Donation – select donation amount. View by Donations – Grouping: group options – donation date and quarter (use drop down)- Sort Order & Summary Info: Donation date, last name – XSummary Options- sum/avg/min/max/ Xdetail & Summary – XCalculate percent – Layout: Outline 1 landscape– Style: Soft Gray – Name Report: Donations Summary Report--- tweak columns/mid initial – line up amounts – separate header. Now do this report from a query.

6. More Complex Reports (cont’d)
Notice we need page breaks (use toolbox)
Modify the report to select only 1/31/10 – 2/8/10
Select the report Properties
Click on the Data tab
NEED PAGE BREAKS: Design View – first move footer down to make space to insert page break symbol. Then click on “page break” button on toolbox – insert just after summary info. View in layout view to see page breaks.
Save Report before modifying. In design view, select Report Properties toolbar button – click on Data tab – click the ... by the Record Source – add criteria to appropriate fields (in donations report type the following under donation date field…. Between 1/31/10 and 2/8/10

7. More Complex Reports (cont’d)
Click on the … by the Record Source
Add Criteria to the appropriate fields
Save the Query and rerun the report

8. Modifying Reports Reports are modified like forms
Change the look with Format, Autoformat

9. What’s Next? Customizing More design examples Custom forms
Custom reports
More design examples