1. Leadership Series for newly-elected student leaders 2017
Organizing MegaSales
on Campus

2. Application Procedures
Approve
A confirmation letter will be issued by SU Council for submitting to SDS
Submission of :
1. Proposal
2. Budget
3. Price list and product catalogue
4. Draft Agreement with Suppliers
5. Sponsorship Declaration
4 weeks before the event to
SU Council
Submission of :
Approval letter issued by SU Council
Application for using on-campus venues for organizing sale activity
Business Registration (BR)
Price List
Product Catalogue/Image
Certificate of Product Origin
*Without c) and f), declaration prepared by the supplier is required.
Trade Mark Registration (if applicable)
Draft Agreement with Supplier
Sponsorship Declaration (福利聯賣聲明書)
Not approve

3. Points to note
Submit all required documents to SU Council 4 weeks before
the event for approval
Submit all the documents and approval letter issued by SU Council
to SDS 2 weeks before the event
Comply with the guidelines of SU Council governing the
organization of welfare sales
Follow the financial guidelines of SU on receiving
sponsorship (in cash or in-kind)
No commitment should be made before obtaining the
approval
If any additional vendor(s) would be included in the event
after submission of the proposal, the organizer is required to
submit a written request and sponsorship declaration to SU
Council and SDS at least 2 weeks before the event.

4. Points to note
If sponsorship (both in cash or in-kind) from the vendor(s) are only donated after the event, the organizer is required to submit sponsorship declaration and inform SU Council and SDS in written format within 3 days after the event.
Sponsorship must be banked in the registered Society bank account
NO rental could be charged
NO agent is allowed

5. Points to note
Avoid commercial activities (e.g. no products sell, only give a “like” to Facebook)
Be tactful when dealing with sponsors
Unauthorized sales or promotion activities are strictly prohibited on campus and will be terminated at any time
In principle, same vendor would NOT be allowed to participate more than 2 times within a semester
Be careful of Parallel Import products

6. Reminder Items below are not allowed to be sold at the event :
Promotion of credit cards other than CityU Hang Seng card
Job recruitment
Obscene, obnoxious items or products violating the copyright ordinance
Facial and body package treatment
Drugs or healthy food products

7. Reminder 2. Cont’ : Pop CD/VCD/DVD Fortune-telling service Underwear
Promotion on downloading apps / liking Facebook page
Travel agent
Promotion of training course
Notebook computer/portable computer

8. Reminder
No promotion activity is allowed outside James Liu Multi-purpose room
Licence must be obtained for broadcasting music during the sales activities
Licence (臨時食物製造廠牌照) must be obtained for selling pre-cooked food, including packed ice-cream
Approval / supporting documents must be presented for Contact Lens and related products
No parking will be reserved for the suppliers

9. Reminder
Notify SU Council and SDS if society items would be sell and/or lucky draw would be held at the event
Aware of the vendor on the blacklist
Submit event report and financial report to SU Council and SDS within one month after the event
Beware of the height of display panel
Please refer to the guidelines for Using On-campus Venues for Organizing Sale Activity

10. Q & A