1. Supplier Briefing Capital Works Program
30 August 2016
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2. Agenda for today OVERVIEW Opening and Welcome Councillor Greg Rogerson
2016/17 Capital Works Program
Contracting with Council – How does it happen?
Local Preference in Procurement – How does it work?
Building Relationships – How does it happen?
Other Opportunities – What are they?
Questions?
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3. Opening and Welcome Councillor Greg Rogerson
Sunshine Coast Regional Council To be Australia’s most sustainable region – vibrant, green and diverse
Opening and Welcome Councillor Greg Rogerson
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4. Sunshine Coast Regional Council To be Australia’s most sustainable region – vibrant, green and diverse
16/17 Financial Year
Balanced budget of $717 million;
$252 million Capital Works Program;
$122 million in Core Projects;
$130 million in Region Making Projects.
$90 million in Service Contracting.
2015/16 Financial year resulted in $180 million or 66% of our procurement spend being with local suppliers.
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5. Project Delivery Branch
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6. Contracting with Council
How does it happen?
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7. How do we contract? Written Tender (Contract $200,000+)
Advertised in a newspaper, Council tender alert service, and on QTenders;
Open for 3 weeks;
Pre-determined Evaluation Criteria;
Council goes to the market and the market responds with offers.
Request for Quote (Contract $15,000 - $200,000)
Invite quotes from a minimum of 3 capable businesses;
Open for a reasonable time having regard to the contract;
Council selects from the market who it will invite quotes from, and they respond with an offer.
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8. How do we contract? We will invite offers directly with:
Invitation to Tender or Quote;
Specification for the contract – Goods or services actually sought;
Terms and Conditions of Contract;
Tender Process Terms (Rules);
Tender/Quote Response Form (Supplier Offer)
This is the document a Respondent must complete to submit a tender or quote.
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9. Evaluation Criteria
There are presently six evaluation criteria. They are:
Price;
Capability & Experience;
Methodology for Contract Delivery;
Health & Safety;
Environment & Sustainability;
Contribution to Local Economy.
% apportioned to each criteria having regard to the goods or services sought.
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10. Tender/Quote Response Form
This is where you will make your Offer to provide the goods or services required in the specification document.
This is where it is won and lost;
Answer the schedule questions / respond to the criteria;
Be succinct / clear / precise;
Please do not attach advertising documents as the sole response to a criterion;
Please do not attach documents that do not contribute to positively and directly responding to the evaluation criteria.
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11. Supplier Arrangements
Register of Pre-Qualified Suppliers
Preferred Supplier Arrangements
Must be created by a tender process;
May only be established for longer than 2 years if better value for money could be achieved by further time;
Council creates them for 2 years + 2 x 1 year extensions.
Supplier Arrangements have their challenges…
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12. Supplier Arrangements
25+ arrangements at present
8 relate to Capital delivery
Consultants – Engineering;
Professional Services;
Trade;
Project Management;
Civil Construction of Lighting on Roads etc.
Strategic Planning and Land Use Consultancy
We do not have supplier arrangements for every good and service we use.
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13. Contract Lifecycle Inviting Tenders
QTenders - Qld Government Tender Service
Requesting Quotes
Open Windows Portal
Contract Performance Management
Key Performance Indicators;
Regular and timely performance reviews;
Final review and feedback (two way).
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14. Local Preference in Procurement
How does it work?
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15. Local Preference in Procurement Guideline
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16. Building Relationships
How does it happen?
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17. How does it happen? We talk and exchange information;
We maintain open dialogue with the industries we contract with;
We give and receive feedback;
We manage contract performance through, at a minimum, talking with the supplier;
Providing opportunities for work with Council and other organisations;
Providing training and workshops to assist suppliers with responding to Council’s contracting processes.
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18. Probity Council operates in a probity environment
The environment is aimed to ensure equality, transparency and fairness;
We treat all equally, during the tender or quote process;
Any questions asked up until tender close will be reduced to writing and published in a Notice to Respondents.
Council’s ultimate aim is to maintain an equal playing field, so all Respondents are in a position to provide competitive offers;
It does not need to inhibit good business; it should promote it.
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19. Other Opportunities
What are they?
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20. Opportunities Sunshine Coast Council Tender Alert Service
Qld Government Tender Alert Service
Sunshine Coast Business Gateway
ICN Gateway
Local Buy Arrangements
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21. Opportunities Doing Business with Council workshops
Business Management Systems workshops
Ask for Feedback on your submissions and performance
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22. Questions…
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