1. News and Tools you can use!
Vickie Magee Location: DSC Eric Mamon

2. THECB State Agency Regional Accrediting body
An extension of Texas Government
Implements laws for public higher education institutions
State reporting / funding

3. Continuing Education Funding
Continuing education funding is designed for continuing the education of adults and to provide job training for immediate employment.
TEC § (e)(4)

4. Compliance Monitoring
Coordinating Board Compliance Monitoring came out of the 83rd Legislative Session ( SB 215)
Emphasis:
Funds allocated by the CB to intuition
Data reported is used for funding and/or policymaking decisions

5. Primary Objectives The reliability and integrity of information
Compliance with policies, plans, procedures, laws and regulations
To verify that we are not misreporting data
The economical and efficient use of resources

6. Risk Factors Included:
Financial assistance or grant funds allocated to the institution
Misuse of funds or misreported data by the institution
Data verification and the potential for abuse
Prior audits or internal audits
Changes in mission or key management

7. Issues Noted in Previous audits/Reviews
Lack of documentation and/or processes
Instructor Qualifications
Contact hours for non-traditional courses
IT Controls
Tuition not paid by census date
Continuing Education – High School students
Collect registration and other session fees

8. Weatherford College agrees to $1.4 million funding adjustment
Colleges should not have requested formula funding for
continuing education courses offered to high school students under the age of 18.
Moreover, the college should have charged
tuition for those courses.

11. Texas State College over awarded Approximately $2.3 million.
Contact hours reported for students 17 and under
Did not charge and collect tuition for contact hours reported for formula funding
July 7, 2016 over awarded for the current biennium = students 18 and over for non-payment

12. Section Name Tuition Amount AR CODE Start Date End Date
CJLE CTCER 5/23/2016 5/27/2016
CJLE CTCER 5/23/2016 5/24/2016
CJLE CTCER 5/20/2016 5/20/2016
ABDR CETUR 5/3/2016 5/4/2016
CJLE CTCER 5/17/2016 5/18/2016
CJLE CTCER 4/25/2016 4/25/2016
ABDR CETUR 5/17/2016 5/18/2016
ABDR CETUR 4/12/2016 4/13/2016
CJLE CTCER 4/4/2016 4/6/2016
CJLE CTCER 4/6/2016 4/7/2016
CJLE CTCER 4/5/2016 4/5/2016
CJLE CTCER 4/4/2016 4/4/2016
ELPT CETUR 4/2/2016 4/2/2016
ELPT CETUR 4/12/2016 4/12/2016

15. THECB Reporting Period for CE Reports
FALL REPORTS
Due Date
Continuing
Ed Student Report
CBM00A
December 15
Continuing Ed Class Report
CBM00C
Graduation Report
CBM009
October 15
SPRING REPORTS Ed
Student
Report
March 15
Mid -
February
FIRST SUMMER SEMESTER REPORTS
Continuing Ed Student Report
June 15
SECOND
SUMMER
SEMESTER
REPORTS
Due
Date C
BM00A
September 15
Class

16. Base Year Quarter 3 March 1 – May 31 Quarter 4 June 1 – August 31
Quarter 1 September 1 – November 30
Quarter 2 December 1 – February 28 or 29

17. Q DRIVE TOOLS YOU CAN USE Ext. 7706 TACE SRNESR Ext. 7938
XECS EDIT REPORTS
REPORTING MANUAL
THECB
TACE
ANTICIPATED REIMBURSEMENT REPORT
Q DRIVE
WECM
SRNESR
CSAR
ドキュメント!
DOCUMENT! DOCUMENT! DOCUMENTO!

18. Self Reporting Items Needed: Who? What? When? Why?
The state gives us an opportunity to correct our reporting mistakes.

19. SELF-REPORTED CORRECTIONS DOCUMENT