1. Contractor Submissions
“Not just piles of paper..”
Jeffrey C Waara, P. Eng

2. Introduction

3. Agenda Contract documents Vendor Performance Management
Pre-Construction Meeting
Sanitary Sewer Use Agreements (SSA)
Sewer Flow Management Plan (SFMP)

4. Where to find the requirements
General Conditions (GC)
General and Contract Specific Special Provisions (D)
Special Provisions (F)
Ontario Provincial Standard (OPS)

5. Terms of Reference - Consultant
Contract Submissions Inspectors and Contract Administrators shall review the contract documents to develop a list of submission requirements.

6. Example

7. Contractor - VPM Category Weighting: 15 1. OVERALL PROJECT MANAGEMENT
Description of Performance
Indicator
How well the Contractor managed the project in regards to scope, schedule, budget and risk. Was the Contractor project manager organized, prompt and did they communicate with City staff effectively? Was the performance of the Sub-Contractors managed effectively?
Performance Zone
Possible Points
Outstanding Project Management - above normal standard.
100%
Appropriate Project Management that exceeds normal standard in some areas, project delivered on time, on budget and within scope.
85%
Satisfactory Project Management. Acceptable understanding of project objectives and requirements.
70%
Many issues with Project Management that impacted scope, schedule and/or budget. Minor problems with project risk management.
50%
Serious Project Management problems that negatively affected the overall Project. Risks were not managed and/or communicated to City Project Manager.
25%

8. Consultant - VPM
5. OVERSIGHT OF CONTRACTOR COMPLIANCE WITH CONTRACT DOCUMENTS
Category Weighting: 15
Description of Performance
Indicator
Performance Zone
Possible Points
Outstanding oversight of the Contractor and ability to bring the Contractor into compliance in an expedited manner.
100%
Proactive approach to oversight of Contract compliance. Compliance issues are resolved in a timely manner to the City's satisfaction and exceeds expectations in some areas.
85%
Oversight of Contractor meets expectations. Issues of compliance with Contract documents were resolved in a timely manner to the City's satisfaction.
70%
Oversight of Contractor needs improvement. Minor issues with compliance took a long time to resolve and/or required multiple interventions to resolve the issue to the City's satisfaction
50%
Oversight of Contractor was lacking to the point of impacting the overall project. Issues with compliance were not resolved to the City's satisfaction. City infrastructure at risk.
25%

9. Pre-Construction Meeting
Discuss Contractor Submission Requirements
Expectations
Timelines
Desire by all parties is to start quickly

10. Important initial submissions
Schedule/Cash Flow Forecast
Road Cut Permit
Traffic Control Plan
Traffic Management Plan
Temporary Potable Water Supply Services Plans
Sanitary Sewer-Use Agreement
Sewage Flow Management Plan

11. Sanitary Sewer Use Agreements
is a legal agreement between the City and the Contractor
authorizes the Contractor to discharge groundwater to the City’s sanitary/combined sewer system
Water during commissioning of the watermain not covered

12. Sanitary Sewer Use Agreements
References
Guideline V.3 (dated )
D-030 – Approvals And Permits For Construction Dewatering....
D-031 – Construction Dewatering
Guide put out by Environmental Services Department

13. SSA – Pre-Tender City Project Manager has do to their homework
Contractor might want to ask during tendering if the Notice of Intent has been submitted to Sewer Use Program.

14. SSA – Pre-Tender (cont’d)
See presentation Hiran
DRAFT PTTW > 400,000 L/day other wise an EASR
Site Plan: Attach a site plan, to scale, showing the layout of existing facilities; location of all wells, pretreatment systems (if required), sampling points, discharge(s) to sewer, existing sewer lines and manholes. SUGGESTED might be included in the contract drawings. CAVEATS

15. SSA – Pre-Tender (cont’d)

16. SSA – Post Tender Successful Tender
Groundwater Management Plan (D-031)
Purpose is to co-ordinate/monitor the discharge for the project
shall clearly reference and acknowledge the discharge restrictions for the project.
procedures to be followed for monitoring
the contact information for the person responsible for the site,
how each discharge to the sewer will be monitored,
the procedure to be enacted should the daily maximum volume or maximum flow rate be reached,
a contingency plan to be followed if actual volumes exceed approved limits, and a contingency should contaminated groundwater be encountered.
First Develop the Groundwater Management Plan May or may not be similar to the Suggested plan in drawings

17. SSA Post Tender Request to Discharge Waterwater form (RTD)
Now, assuming the PM did the pre-submission.. Administrative only..

18. SSA Post Tender (cont’d)
Tied back into the Groundwater Management Plan

19. SSA Post Tender (cont’d)
Additional testing required
Test pits
Prior to discharging to the sewer, the Contractor must carry out analytical testing of groundwater to determine if constituent levels will allow discharge to the storm or the sanitary/combined sewer. Constituent levels cannot exceed the discharge criteria as defined by the City’s Sewer Use By-Law. The Contractor shall be aware that sampling / testing frequency is site specific and can vary throughout the project and shall be

20. Sewage Flow Management Plan (F-1007)
Required when construction will take place on in-service sanitary, storm or combined sewers;
where sewer flow needs to be bypassed to a downstream reach of the same sewer;

21. All flow data to be provided by City of Ottawa Water Resources Group
SFMP – Pre-tender
All flow data to be provided by City of Ottawa Water Resources Group
Inquiries
Flow data
Flow calculations
Flow models
Subject line: Pre-tender ISDXX-XXXX
Similar to SSA, homework done by City

22. SFMP (cont’d)
Contractor shall submit the plan to the Contract Administrator
After the CA’s review, the CA shall submit it to
Template provided including
Spill response plan
Freezing protection system
Public Protection system
Noise Mitigation
Emergency procedures
24 hour contact info
Sketch of the Sewer Flow Mangement Area

23. SFMP (cont’d)
By submitting the SFMP, the Contractor confirms that he has visited the site and confirmed the size and configuration of all affected MH’s

24. Coverpage

26. Notification and Inspection
Pre-Inspection
48 hours prior to pumping
Signoff sheet
Post Inspection
Within 48 hours after pumping ceased
(613)

27. Questions?