1. 2004 SHEEO/IPEDS Meeting Washington, DC March 30 – April 1, 2004
Plans for
IPEDS Workshop
2004 SHEEO/IPEDS Meeting
Washington, DC
March 30 – April 1, 2004

2. Plans for

3. Schedule

4. Schedule IPEDS 2004-05 July 28 REGISTRATION OPENS
IDs and passwords ed to current ( ) KHs
IDs and passwords mailed to CEO if no current KH (Title IV)
All KHs must register (once) for the collection cycle
KH contact information will be preloaded

5. Schedule IPEDS
July 28
ALL IPEDS survey forms, instructions, and import specifications will be posted when the system opens for registration

6. Schedule IPEDS 2004-05 August 25 September 1
Status of registration determined
September 1
Letter to CEO if KH has not registered
name of KH
request to followup or appoint a new one
certificate with UserID and password
instructions for changing password

7. Fall Collection Components: Institutional Characteristics Completions
Schedule:
September 8 Open
October 20 Institution close
November 3 Coordinator close

8. Winter Collection Components: Schedule: December 1 Open
Employees by Assigned Position
Fall Staff (optional for )
Salaries
Enrollment (also available in Spring 2005)
Schedule:
December 1 Open
January 26 Institution close
February 9 Coordinator close

9. Spring Collection Components: Enrollment Student Financial Aid Finance
Graduation Rates
Schedule:
March 9 Open
April 20 Institution close
May 4 Coordinator close

10. Followup Schedule Email to KH (collection open) Open
Letter to CEO (no reg KH) Close – 4wks
to KH (no data) Close – 4wks
Phone call to CEO (no reg KH) Close – 3wks
Phone call to CEO/KH (no data) Close – 2wks
to KH (no data) Close – 2wks
to KH (not locked) Close – 2wks
to KH (no data) Close – 1wk
to KH (not locked) Close – 1wk

11. Highlights of data collection changes for 2004-05:
Optional in / mandatory in
Rotation of even year/odd year surveys and parts
Implementation of CIP:2000 and GASB 34/35
Other changes

12. Web posting
Changes in reporting requirements will be posted in advance on the IPEDS website.
All survey items, instructions, import specs will be posted by the time the registration system opens on July 28.

13. Institutional Characteristics
Pt A. Link to institution’s Mission Statement (or short text description of same)
Mandatory in Fall 2004

14. Institutional Characteristics
Pt B. Formally organized programs that do not lead to a formal award
Delete item
Pt C. Test scores (tentative)
Eliminate the 60% or more qualification for reporting test scores; test scores would be reported no matter what percentage submitted

15. Institutional Characteristics
Pt D. Levels of students enrolled
Add radio button for part-time first-professional students
Program reporters: question on programs > 300 hours
Delete item
Pt E. Providing instruction for 2 yrs (new institutions only)

16. Completions 2nd optional year for CIP:2000
Mandatory for C in Fall 2005
All preloaded CIPs will be CIP:2000
All CIPs will be migrated as CIP:2000

17. Salaries Survey applicability
Degree-granting institutions only
Restricted housing and tuition plan benefits
Provide separate indicators for 9/10 and 11/12 month faculty

18. Fall Staff Pt E. Total Employees summary screen
Display prior year data

19. Enrollment Pt A. Selected CIPs Pt B. Age – optional
Required for 4-yr institutions
Must use CIP:2000
Pt B. Age – optional
Pt C. Residence – required (tentative: may limit to degree-granting institutions only for 2004)

20. Enrollment
Pt G. Retention rates (fall-to-fall retention for prior year full-time and part-time entering cohort or bachelor’s cohort)
Mandatory in
Add exclusion for students called to active military duty

21. Enrollment Caveats boxes
Add caveats boxes to Pt F, Instructional Activity and Pt G, Retention Rates

22. Graduation Rates 4-yr institutions - report on a 1998 cohort

23. Graduation Rates
Add exclusion for students called to active military duty

24. Finance GASB 34/35 3rd phase-in year
All GASB institutions must use the new reporting format in Spring 2005
Reporting of component units if shown on audited General Purpose Financial Statement is mandatory

25. Finance Endowment assets (market value at beginning and end of year)
Mandatory in Spring 2005 for publics and not-for-profits

26. Finance Partial children for jointly audited institutions
Statement of Net Assets reported by one institution or administrative unit
All institutions report revenues, expenses, and scholarships
Contact Help Desk to set up relationship in data collection system