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2. Welcome Back! What YOU Need to Know for the August (Part B) & September (Part C) Workbooks August 30, 2010

3. Welcome & Introductions
Teresita Long Supervisor Continuous Improvement and Compliance Unit (CIC)
Cheri Oczepek Coordinator Continuous Improvement and Compliance Unit (CIC)
Emily Houk Vice President Public Sector Consultants 3

4. Agenda August (Part B) workbook: What’s inside
Data load  Including important dates
September (Part C) workbook: What to expect
Calendars
Determinations update
Helpful hints
CAPs
Progress reports
Focused monitoring
CIMS website
Question & answer
Contact information 4

5. August 15, 2010 Part B ONLY September 15, 2010 Part C ONLY
Two Fall Workbooks
August 15, 2010
Part B ONLY
September 15, 2010
Part C ONLY 5

6. August 15, 2010 Workbook: Update
As of August 26, 410 locals had acknowledged their reports
If you have not yet acknowledged yours …
Log into and acknowledge your reports ASAP!
Locals must acknowledge August reports by September 15 6

7. August 15, 2010 Workbook: What’s Inside
Focused Monitoring
Reports of Findings/No Findings
Educational Environments
B-9/B-10 Under Rep Desk Audit
Notification for fall focused monitoring activities
Determinations
Reports
Warning letters for “Needs Assistance” locals 7

8. August 15, 2010 Workbook: What’s Inside (cont.)
Monitoring Activities Report (MAR)
MI-CIS/B-3 (Statewide Assessments) validations
Reminders (Progress Reports, UNCs)
Announcement for fall B-12 (Early Childhood Transition) data verification
Other timely information
CAP Closeout letters/reports
Focused monitoring
B-3 (Statewide Assessments)
Reports of No Findings (fall 2009)
Significant Disproportionality warning letters 8

9. September 15, 2010 Workbook: What to Expect
Summer 2010 Data Snapshots
Reports of Findings/No Findings
C-1, C-7, C-8a, C-8c
Focused Monitoring notification letters
Monitoring Activities Report (MAR) 9

10. September 15, 2010 Part B Data Load: What to Expect
B-3 (Statewide Assessment) Validation – by ISD Monitor
One local per ISD/10 students
MI-CIS Validation – by ISD Monitor
Parts B and C
B-12 (Early Childhood Transition) Data Verification – by ISD
Focused monitoring student lists for record reviews – to locals/ISDs
Locals were notified of 9/15 work in the 8/15 MAR! 10

11. Looking Forward: September 15, 2010 – Data Load Due Dates
B-12 (Early Childhood Transition) Verification: October 4, 2010
B-3 (Statewide Assessments) Validation: December 1, 2010
MI-CIS Validation: December 1, 2010
Clip art from: 11

12. Looking Back: December 15, 2009 - CIMS Workbook Calendar
Due no later than
Activities
January 15
February 15
June 1
September 15
Acknowledge Reports 
Submit CAPs
Submit CAP Progress Report 1
Submit CAP Progress Report 2
Request CAP Closeout 12

13. Looking Back: April 15, 2010 - CIMS Workbook Calendar
Due no later than
Activities
May 15
June 15
October 1
December 1
Acknowledge Reports 
Submit CAPs
Complete Results Transmittal(s)
Submit CAP Progress Report 1
Submit CAP Progress Report 2
Request CAP Closeout
April: 100% have acknowledged their reports, but don’t forget there is still work to be done for the Apr. 15 workbook. 13

14. August 15, 2010 - CIMS Workbook Calendar
Due no later than
Activities
September 15
October 15
February 15
April 15
Acknowledge Reports 
Submit CAPs
Submit CAP Progress Report 1
Submit CAP Progress Report 2
Request CAP Closeout
000
For those of you who also work in Part C, remember there will be a Sept. workbook for Part C only. 14

15. September 15, 2010 - CIMS Workbook Calendar
Due no later than
Activities
October 15
November 15
March 15
April 15
Acknowledge Reports 
Submit CAPs
Submit CAP Progress Report 1
Submit CAP Progress Report 2
Request CAP Closeout 15

16. Update: New Factors in Determinations Process
Determinations and Timeliness
Timeliness of CAP submissions, progress reports, and requests for CAP closeout is a new factor in the Determinations process for 16

17. Helpful Hints: CAPs
If your local is issued a finding, you must develop a CAP:
Ensure root cause analysis has depth
Activities must align with the required evidence of correction
Monitoring of the impact of the identified activities must be front-loaded and frequent enough to achieve compliance as soon as possible
Contact your ISD Monitor or TA Provider if you need assistance
CAPs are due on October 15 (Part B) or November 15 (Part C) 17 17

18. Findings of Noncompliance
Reminder:
All areas of noncompliance must be corrected as soon as possible but in no case later than one year including verification.
ASAP BINCLTOY IV 18

19. Helpful Hints: Progress Reports
If your local has a progress report due from the December or April workbook:
Complete a progress report and submit it in the CIMS workbook
Contact your ISD Monitor or TA Provider if your local is having difficulties implementing a CAP
Upcoming due dates:
December 2009 CAPs - PR 2 due Sept. 15
April 2010 CAPs - PR 1 due Oct. 1 19 19

20. Helpful Hints: Focused Monitoring
Part B Fall Priority Areas:
Significant Disproportionality:
Identification
Discipline
B-9 and B-10 (Disproportionate Representation)
Over-representation
Under-representation 20

21. Helpful Hints: Focused Monitoring
If your district has been scheduled for an onsite, desk audit, or self review:
Contact your ISD Monitor
Consider appropriate RAP team members
Review your student lists in the CIMS workbook (after September 15)
Review guidance documents specific to the monitoring area on the CIMS website (
Check your local’s Data Portraits on MI-CIS website ( 21

22. CIMS Website: http://cims.cenmi.org/22

23. CIMS Top Downloads & Resource Library23

24. Questions? 24

25. For More Information CIMS Website http://cims.cenmi.org/
CIMS Help Desks
Part B: or (877)
Part C: or (866)
MDE
Teresita Long, Supervisor, Continuous Improvement and Compliance Unit, OSE-EIS,
Cheri Oczepek, Coordinator of Monitoring, Continuous Improvement and Compliance Unit, OSE-EIS, 25 25 25

26. Have a wonderful school year!26 26