1. 1st SORC Meeting
September 21, 2016

2. SGA Executive Team Student Body President – Ben Sharp
External Vice President – Alex DeRossi
Internal Vice Pr – esident – Witt Westbrook
Graduate Vice President – Kevin Koestler
Chief of Staff – Evonne Heredia

3. Farah Mechref, Chairwoman Robbie Meyer, Vice-Chairman
Student Government Association Budget & Finance Funding Presentation September 21st, 2016
Farah Mechref, Chairwoman
Robbie Meyer, Vice-Chairman

4. Budget & Finance Overview
Student Government Association is responsible for allocating funds to student organizations each fiscal year in order to help these organizations with outreach, special events, and overall inclusion of student body members.
A committee within SGA, Budget & Finance, focuses primarily on this aspect. Members of the committee not only aid in organization understanding of the funding process, but also conduct the funding interviews and collectively decide on how much each organization will be allocated for the fiscal year.

5. BUDGET & FINANCE OVERVIEW
“Appropriate Student Funds in such a way as to maximize their impact for students at Texas Tech University. Assist student organizations in gaining access to these funds in the most efficient way possible. Conduct a fair yearly budget request process, following the guidelines set forth in the SGA Funding Regulations Handbook and Funding Process Handbook.”

6. Requirements for Receiving Funding
1. Must register as a Student Organization Keri Shiplet is located in the Center for Campus Life (Room 201 in the SUB) Must attend Risk Management Keri Shiplet is located in the Center for Campus Life (Room 201 in the SUB) Must attend SGA Funding Katherine Taylor is located in SGA (Room 302 in the SUB) ***ALL THREE ACTIONS MUST BE COMPLETED BEFORE AN ORGANIZATION CAN BE CONSIDERED FOR SGA FUNDING***

7. How to access the Funding Handbooks and other resources

8. NEW REGULATIONS FOR FUNDING
Beginning this year, if deadlines for submitting funding applications/contracts and scheduling a funding interview are NOT met, student organizations will NOT be eligible for receiving funding through the application process.
The organization will have to wait until September 1st to apply for contingency funding, realizing that the amount received will not be comparable to allocation the year before.
In the past, we have been lenient in allowing organizations to submit their funding past the deadlines and still receive funds. THIS WILL NO LONGER BE THE CASE.
WHY????

9. FUNDING DISTRIBUTION STUDENT SERVICE FEES SGA
UNUSED ORGANIZATION ALLOCATIONS RETURN TO THE UNIVERSITY
USED SPECIFICALLY FOR STUDENT ORGANIZATION FUNDING

10. IMPORTANT DEADLINES TO KEEP IN MIND
Funding Request Process Begins September 12, 2016 at 8:00 a.m. Budget Application & Funding Contract Due (without penalty) - December 23, 2016 at 5:00 p.m. Budget Application & Funding Contract Due (with 20% penalty) - January 23, 2017 at 5:00 p.m. ****NO APPLICATIONS WILL BE ACCEPTED AFTER THIS DATE**** Funding Interview Sign up Deadline - (without penalty) - January 23, 2017 at 5:00 p.m. Funding Interview Sign up Deadline - (with 20% penalty) - January 27, 2017 at 5:00 p.m. ****NO ORGANIZATION MAY SIGN UP AFTER THIS DATE**** Attend Funding Interview (January 30 - February 10, 2017) - your assigned date/time

11. APPEALS PROCESS Reasons an organization would want to appeal:
Did not appear on the Appropriations Bill
Feels that they did not receive sufficient funds
To appeal, the organization should:
Schedule an Appeals Interview
If, after the amounts have been reallocated following appeals, the organization does not feel they have received sufficient funds, they should contact a Student Senator who is not a member of the Committee on Budget and Finance.
Plan a time to meet and discuss your case with the Senator
Attend a Mediation Hearing before the Budget & Finance Committee.
If the organization is still unhappy with the allocation after the results from the Mediation Hearing, their Senator may appeal to the entire Student Senate on their behalf.
The Student Senate at large shall be responsible for deciding and considering appeals that are presented by a Student Senator.

12. ORGANIZATIONS WHO CURRENTLY HAVE FUNDING
You must be registered as an organization, complete Risk Management AND attend Funding Training by:
October 31, 2016 or forfeit 1/3 of allocated funding
December 7, 2016 or forfeit an additional 1/3 of allocated funding
February 28, 2017 will forfeit the remaining 1/3 of allocated funding

13. FUNDING COORDINATORS
Recently, members of the Senate have been incorporated into the funding process as well, under the title Funding Coordinators. These students are direct SGA liaisons between the organization’s officers and the B&F committee.
ROLES OF THE FUNDING COORDINATORS:
organizations distributed to them and make sure to make direct contact with either a member or an officer of that organization
Answer any questions the organizations have about the funding process and/or deadlines
Meet with organization, if requested by the officers, to maintain transparency between organizations and SGA
To check who your Funding Coordinator is, visit sga.ttu.edu

14. Most Important POints
If an organization has questions, or would like to contact someone above you, ask them to contact your designated B&F Committee Member FIRST.
Organizations that do NOT apply for funding before the January deadline will NOT be able to receive funding through the application process.
Organizations that currently receive funding or would like to apply for funding from SGA must complete 3 items:
Register or Re-register as an organization with the Center for Campus Life
Attend ONE Risk Management Training Meeting
Attend ONE Funding Training Meeting
Dates and deadlines for all available on Funding Page at sga.ttu.edu
Core Values Funding is DIFFERENT than SGA Funding
If anyone ever asks
YOU MUST COMPLETE YOUR RESPONSIBILITIES AS FUNDING COORDINATORS

15. How to Access… How to access the Yellow Sheet: Go to sga.ttu.edu
Go to tab on the right and click on Student Org Funding
Click on “Funding Overview”
Scroll down to “Check the Balance of Your Organization’s Allocation” and click on either Graduate or Undergraduate depending on organization
Open file and search for your organizations
When all 3 items have been completed, your organization will go from “yellow” to “white”
GOAL IS TO TURN THE YELLOW SHEET TO THE WHITE SHEET!!!
How to access the Rainbow Sheet:
Scroll down to “Organizations Allocations Historical Information” and click on it
Files for each Fiscal Year will be shown, can click on any to see how organization has spent money in the past
The less amount of money the organization has spent in the past, the greater the penalty during allocations in the spring

16. FAQs
Can I apply for funding for next year if I have not registered as a student organization, attended risk management, and/or attended funding training?
NO. All three must be completed in order to both access the funds allocated for the current fiscal year AND apply for funding for the following fiscal year
How can I receive more funding?
There’s a few things that help:
Most importantly, submit application before the deadline, sign up AND attend funding interview
Make sure to show up prepared to the funding interview (i.e. aware of funding history, have reasons for requesting an increase in funding, show up with as many people as possible to interview, etc.)
Use up all allocated funds and then apply for contingency funding
Should I appeal my funds if I’m not happy?
YES. If orgs feel they did not receive an adequate amount, they should most definitely go through the appeals process.

17. Questions?

18. Contact information
Farah Mechref:
Robbie Meyer:
Katherine Taylor:
SGA Office Room 302