1. Committee Chair Orientation

2. Welcome!
Thank you for serving the NYPTA by becoming a Committee Chair. NYPTA would like to assist you to understand your new position. This webinar was developed to provide you with a basic orientation.
The webinar includes an introduction to:
Structure and function of the NYPTA
Structure and function of Committees of the NYPTA
Duties and of the Committee Chair

3. Organizational Units of the NYPTA
Members
Districts
Board of Directors
Executive Committee
Delegate Assembly
Chapter Office Staff
Committees
Liaisons
Special Interest Groups

4. Organizational Units of the NYPTA
Members
Districts
Board of Directors
Executive Committee
Delegate Assembly
Chapter Office Staff
Committees
Liaisons
Special Interest Groups

5. Board of Directors (BOD)
10 Chapter Directors (one per District)
Executive Committee
President
Vice President
Secretary
Treasurer
Member at Large
Speaker of the Assembly
Chief Delegate (principal spokesperson for the Chapter to the APTA House of Delegates)

6. Chapter Office Staff Executive Director - Kelly L. Garceau
Communications Manager – Gloria Baker
Meetings, Marketing and Membership Manager - Carla Rosenbaum
Administrative Assistant - Kate Teidman

7. Location: 971 Albany-Shaker Rd Latham, NY 12110
Chapter Office Contact Information
Location: 971 Albany-Shaker Rd Latham, NY 12110
Phone:
Fax:
Website:

8. NYPTA Committees Archivist Awards Editorial Board Ethics Finance
Judicial/Reference
Leadership
Legislative and Payment
Marketing and Engagement
Membership
Minority Affairs
Nominating
Physical Therapist Assistant
Political Action
Practice
Program
Research

9. NYPTA Liaisons and SIGS
Federal Affairs Liaison
Academic Administrators Special Interest Group
Alliance of Independent Physical Therapists

10. Leadership Roster/Directory
On the NYPTA website, within the leadership page, there is a roster that provides the names and contact information for all people currently serving in leadership positions within the NYPTA.
Terms (time period) of election or appointment to the position is included.
Please find the roster at:

11. Archivist
Historian for the Chapter who highlights the proud heritage of this organization.
Appointed by the Executive Committee to serve a 3 year term.
Funded to attend Delegate Assembly.

12. Awards
Recognizes individuals who have served the Chapter and the profession of physical therapy.
Consists of a Chair and 2 members.
Vice President is Ex Officio.
All positions appointed by the EC to serve a 3 year term.
A BOD liaison to the committee is appointed by the EC.
Kate Teidman is the staff liaison.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

13. Ethics
Participates in investigations of all complaints of violations of the Code of Ethics.
Consists of a Chair and 2 members.
Vice President is Ex Officio.
All positions appointed by the EC to serve a 3 year term.
A BOD liaison to the committee is appointed by the EC.
Chair funded to attend Delegate Assembly.

14. Finance
Prepares the Chapter budget, monitors investments, and advises the BOD on matters pertaining to the Chapter’s financial program
Chair is NYPTA Treasurer.
3-4 members appointed by the EC to serve a 3 year term.
President is Ex-Officio.
Committee members funded to attend the committee budget meeting in June and the Fall BOD meeting.

15. Judicial/Reference
As the Judicial Committee, it periodically reviews Chapter and District bylaws and provides counsel and advice to presenters of resolutions and motions at meetings of the BOD to insure proper form and wording. As the Reference Committee, it provides counsel and advice to presenters of resolutions and motions at meetings of the Delegate Assembly to ensure proper form and wording.
Consists of the Chair and 2 members.
All positions appointed by the EC to serve a 3 year term.
Speaker of the Assembly is Ex-Officio.
Chair is funded to attend the Spring and Fall BOD meetings. The Winter BOD meeting will be web-based.
All committee members are funded to attend Delegate Assembly.

16. Leadership
Encourages new and continued leadership on the District and Chapter levels of the NYPTA and conducts leadership development activities
Consists of a Chair and 3-4 members.
All positions appointed by the EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Kate Teidman is staff liaison to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.
Coordinates Leadership Development Workshop which is held in conjunction with Delegate Assembly.

17. Legislative and Payment
Monitors all legislative activities that affect the practice of physical therapy in New York State, serves as a resource for related information and recommendations, and oversees the NYPTA Lobby Day. Works closely with Brian Lucey, Esq., Lobbyist.
Consists of a Chair, 2 Vice Chairs and 7 members.
All positions appointed by the EC to serve a 3 year term.
Each district has a liaison to the panel.
President and Vice President are Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Kelly Garceau is staff liaison to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

18. Marketing and Engagement
Provides overall guidance to the development of marketing strategies for the Chapter as a whole, works closely with the Membership Committee and Chapter Office staff to develop awareness and outreach to members and potential members, provides guidance, feedback and suggestions on public relations/outreach.
Consists of a Chair and 5 members.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Gloria Baker and Carla Rosenbaum are staff liaisons.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

19. Membership
Promote Chapter membership recruitment and retention activities, Coordinate District membership activities.
Consists of the Chair and 4 members.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Carla Rosenbaum and Gloria Baker are staff liaisons to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

20. Minority Affairs
Assists public relations efforts to help recruit minority students into physical therapist and physical therapist assistant roles and minority membership and leadership in the NYPTA.
Consists of a Chair and 2 members.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Kate Teidman is staff liaison to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

21. Nominating
Prepares a slate of candidates for vacancies in Chapter Officer and Nominating Committee positions and for the HOD and PTA Caucus, and oversees the chapter elections at the Delegate Assembly.
Consists of three members who are elected by the members of the Delegate Assembly. The Chair is the senior member of the committee.
Each member serves a 3 year term, moving into the Chair position during their 3rd term.
Kelly Garceau is staff liaison to the committee.
Chair is funded to attend the Fall BOD meeting. Winter BOD meeting will be web-based.
All committee members are funded to attend Delegate Assembly.

22. Physical Therapist Assistant
Fosters communication among physical therapist assistants.
Consists of a Chair and 3 members, including the PTA Caucus Representative.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

23. Political Action Raises funds to support our legislative agenda.
Consists of a Chair and 2 members.
All positions appointed by EC to serve a 3 year term.
A BOD liaison to the committee is appointed by the EC.
Chair is funded to attend Delegate Assembly.

24. Practice
Monitors the practice of physical therapy in New York State and serves as a resource for related information and recommendations, and conducts an annual Issues Forum at Chapter Conference.
Consists of a Chair, 1 member, and several Content Experts.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Kelly Garceau is staff liaison to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

25. Program
Assists the Chapter Office staff in planning and implementing the programming for the Conference and other continuing education.
Consists of a Chair and 4 members.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Carla Stephan is staff liaison to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.

26. Research
Facilitates clinical research by Chapter members through resource material and grants, and coordinates research platform and poster presentations at the Chapter Conference.
Consists of a Chair and 3 members.
All positions appointed by EC to serve a 3 year term.
Vice President is Ex-Officio.
A BOD liaison to the committee is appointed by the EC.
Gloria Baker is staff liaison to the committee.
Chair is funded to attend the Spring BOD meeting, Delegate Assembly and Fall BOD meeting. Winter BOD meeting will be web based.
All committee members are funded to attend the research portion of the Chapter conference.

27. Duties and Expectations
Please go to the NYPTA website under Leadership to view the BOD Manual, the BOD Orientation Handbook and the Policy Manual.
Please reference your Committee’s Procedure Manual to find out about specific activities and duties of your Committee. This manual can be found on the NYPTA website by going to your specific committee page within Leadership/Committees.

28. Time Commitment
Total time commitment is dependent upon the duties and activities of your individual committee
Common to most committees:
Committee conference calls, face to face meetings, and other committee communication.
Quarterly Committee Chair “meeting” – may be conference call, webinar or face to face depending on the timing and agenda.
Attendance to designated Board of Directors meetings.
Attendance to Delegate Assembly.

29. Time Commitment
Completing reports for Board of Directors meetings, annual report to Delegate Assembly, minutes from committee meetings, and Budget Request form.
Communication with Chapter Office staff as needed
Submitting one article for publication in the Empire State Physical Therapy newsletter.
Annual review of Committee Procedure Manual

30. Reports
To Board of Directors for each meeting of the Board of Directors
Annual Report to the Delegate Assembly
Minutes from Committee meetings

31. Budget Related Information
Expense reimbursement
Attendance requirements, budget information and expense vouchers are found on the website under Leadership – other materials.
Annual Budget Request
Information ed in April or May.
Once completed, ed to the Executive Director.
Reviewed by Finance Committee in June and tentative budget is completed for the following year.
Budget is published in the July/August newsletter and submitted to BOD for approval in October.

32. Communications Chapter Website District Webpage Weekly HotPoints
Newsletter
Accessing members via
iContact (Outmarket, Vocus)
Social Media

33. Conclusion Many thanks to you for taking on this leadership position!
Inter-committee communication and collaboration is strongly encouraged.
REMEMBER – there are many resources available to you – don’t be afraid to ask!!
Please feel free to contact NYPTA chapter office with any questions that you might have.
Many thanks to you for taking on this leadership position!