1. Admissions
Daytona State College

2. Mission Statement
As part of Enrollment Development, the Admissions/Recruitment team will present a positive and friendly environment for students seeking the opportunity to enrich their lives through the educational experience offered by the College. We provide information regarding College programs and services to prospective students and their families, community influencers and high school personnel. We provide guidance on choosing academic programs and we provide access to a range of flexible programs by admitting all qualified students to the College.

3. Admissions Funnel Enrolled Students Prospect Applicant Admitted
Assessed
Advised

4. Data Processing & Communications
Functional Areas
Admissions
(Karen Sanders)
Recruiting
In-house Advising
(Beth Hoodiman)
Data Processing & Communications
(Patty Navarra)

5. Admissions
Provides admission services for all college degree and certificate programs, including Bachelor’s degrees, Associate degrees, Certificate programs, and Adult education on 5 campuses.
Determines Residency for Tuition Purposes
Special populations
Dual Enrollment students
First Time in College students
Homeless students
International students
Readmit students
Special Credit (non-degree) students
Transfer students
Transient students

6. Recruiting Full-service admissions advisors
Lead generation and Prospect maintenance
Assess the needs of the community and match them with services we offer
Regularly visit local schools, community service agencies, and local businesses
Plan and coordinate Open Houses and Enrollment Days
Coordinate and represent the College at various events
Conduct campus tours and coordinate large group experiences
Support the in-house team during peak enrollment

7. Recruiting 5 territories -> All programs
Daytona Beach
DeLand
Deltona
Flagler/Palm Coast
New Smyrna Beach-Edgewater
Recruiting outside of our service area by invitation only
New recruiting position to focus on attracting under-represented domestic minority students

8. In-house Advising Full-service admissions advisors
Meet with walk in students
Process admissions applications and associated paperwork
Assist with program selection and explain requirements
Provide and discuss all steps of the enrollment process
Explain residency requirements
Waivers – processed each semester
Out of State Fee Waiver for Honorably Discharged Veterans
Out of State Fee Waiver for Veterans/Dependents using GI Benefits
3 Year High School Out of State Waiver
Homeless Waiver

9. In-house Advising Process and monitor international applicants
Issue immigration paperwork for international students (Designated School Officials/DSO) - I-20
Maintenance of Status (each semester)
Health Insurance (each semester)
Answer incoming phone calls and s (Advisor of the Day)

10. Data Processing and Communications
Process online, ed, mailed, and faxed applications
All college credit, career and technical, and adult education programs
All bachelor’s programs
Florida Shines (transient applications)
Not departmental limited access applications
Not continuing/workforce education
Process incoming transcripts
Hard copy
Electronic
FASTER
Run the mail/communication plans
Prospects
Admitted students

11. Data Processing and Communications
Monitor the admissions account
Run error/discrepancy reports – data cleanup
Input prospects
Image student records
Interface with IT department

12. Peoplesoft in Admissions
Recommend using Chrome browser
Explorer usually works, but if something doesn’t seem quite right, try Chrome
Search/Match
Always use Search/Match in Campus Community before entering a new person in Peoplesoft
Don’t rely solely on name matches because some names converted incorrectly
% is the wildcard character for Search/Match
When searching for a country, type the country name in the Description box
When searching a 5 digit ID number, both 5 and 6 digit ID numbers will display in the results
Records can’t be merged in Peoplesoft 

13. Peoplesoft in Admissions
Peoplesoft works most efficiently when students use the Online Admissions Application (OAA) to submit an application
All applicants (except DE and CE) need to complete an OAA (includes Applied Not Enrolled and Readmits)
Manual (paper) applications will not be refused, but require data entry by the advisors/specialists
Most online applications are automatically admitted and matriculated (not bachelor’s or international)
Students automatically receive Checklists for outstanding items

14. Peoplesoft in Admissions
Students are automatically put into groups based on responses to OAA questions
Service Indicators are automatically initiated as appropriate
The program/plan stack is generated as part of the matriculation process
After matriculation, a sequence of other processes run that term activate, set enrollment appointments, and prime the audits

15. Peoplesoft in Admissions
Degrees earned at Daytona State are not seen in External Education or on the Admissions tab of the Student Services Center
Daytona State degrees are located in Records & Enrollment -> Graduation -> Student Degrees
Campus Community/Comments – used to explain unusual situations Administrative Function = GEN
Comment Categories
AGEN – General
ATRANS – Transcripts
ARES – Residency
ABACH – Bachelor’s
AINTL – International

16. Peoplesoft in Admissions
Student Services Center
Student Center Tab
Personal Information, Demographic Data, Holds, To-Do Lists
Admissions – may not be accurate
General Info Tab
Service Indicators and Checklists
Personal Data, Names, Addresses, Phones, s
Admissions Tab
What the student applied for, not necessarily what they are in
External Education, Test Summary

17. Questions?