1. Some not so Obvious Benefits!
Michigan ACRAO 2016
CELCAT Timetabling
Its Benefits
Some not so Obvious Benefits!

2. Currently Across the US...
40% of students fail to complete a 4 year degree within those 4 years
25% of all students need a 6th year.
Inefficient scheduling practices are costly
Midweek teaching space is tight, yet plenty is available at the bookends of the week.

3. What is a Timetabler Event?
Course Section
Group(s) of Students
Student(s)
Time/Date(s)
Mobile Equipment
Teaching Teams
Space
Faculty

4. Resources and Classification Types Used in Timetabling
Crs. Sections
Subjects
Student Groups
Departments
Event Categories
Students
Resources May be Timetabled into Events
Classifications Allow Resources or Events to be Categorized
Faculty
Faculties / Schools
Space
Room Fixtures
Mobile Equipment
Room Layouts
Teaching Teams
Sites / Campuses

5. CELCAT Timetabler

6. Constraints Template Level
Room Assignment Shortlist, dept, site, layout, Capacity, fixtures
Staff Assignment Shortlist, dept, skills (custom)
Time Slot Preference, priority

7. Global Timetable
For Recording Public Holidays or Activities that Impact all Timetables

8. Wizards Batch Edit Resource Batch Edit Teaching Activities
Wizards for Microsoft Office, and more....

9. Wizards
Copy Timetables
Rollover Timetables
Import and Export Data

10. Conflict-Checking Features
The Ability to Define Precisely What You Consider to be a Conflict and Run Conflict-Checking Operations Dynamically and Post-Timetabling....

11. Resource Usage Charts
View any Single Resource Type Availability....

12. Management Reports Data Warehouse Timetabler’s Corridor (Attendance)
Has the ability to drill down into the data using user defined filters
Compare actual use vis-a-vis planned use

13. Benefits Non-recurring Events Student Schedule Changes
Resource (Curriculum!) Modeling
Text Messaging/Electronic Mail
Dynamic Usage Charting
Room Frequency Factor (.7)
Space Occupancy Factor (.6)
Space Utilization Factor (.42)

14. Institutional Memory Constraints Ownership Capacity Fixtures Mandatory
Preferences
Linking events

15. Quandary Staff Cuts Budget Constraints
State Spending in Wisconsin: -28%, Illinois 54% (NY Times)
Do More with Less
Board Requires More
Students Graduate in 2+, 4+ years

16. CELCAT Waive first year license fee
Implement Digestible Payment Schedule
Zero, 2-5 at fixed annual amount, year 6 at -20%
CPI Cap for life of version

17. Client / CELCAT White Paper Editorial Input Devote Appropriate Staff
Fully Implement
Install Updates

18. John Meldrum, Sacred Heart Major Seminary, Detroit
“..the bottom line for the Registrar’s Office was that a process which used to linger through the November – March timeframe and involved 3 people is now completed by 1 person in 1 week.”
Doris Shand, University College of the North, The Pas, Manitoba
“Everyone’s needs were different with many of them not fitting with the way another group or program delivered their courses, CELCAT was able to handle this unlike our previous vendor.”
James Norman, University of East London, United Kingdom
“23,000 students on site, we live and die with our timetables”

19. CELCAT Applications On/Offline Student Attendance Monitoring
Web-based Room Booking Tool
Room Utilization Management Reporting
Staff Pay Claim Management Software

20. CELCAT
Corbett Engineering Ltd. Computer Assisted Timetabling (300+ clients, 31 countries)
Coventry, United Kingdom
Paris, France
Brisbane, Australia
Krakow, Poland
Pretoria, South Africa
Wattala, Sri Lanka

21. CELCAT Thank You Ed O’Donnell eodonnell@celcat.com Peoria, Illinois
fax