1. 2nd AESS Summit
September
Quebec City, Canada
18Sep2008

2. Promoting the Systems Engineering Vision Transnationally.
The Second AESS Summit is held in at the Delta-Quebec in Quebec City, Canada on 18 September 2008.
Theme:
Promoting the Systems Engineering Vision Transnationally.
Full day Summit for all the AESS Chapter Chairs from international Chapters and US .
Focus- Chapter Activities, organizational scope, and ways to improve the society for its membership.
Held breakout sessions on major Chapter topics
Provide feedback to AESS Board of Governors to identify Chapters top priorities for 2008.
18Sep2008

3. Continental Breakfast 8:00 - 8:30 am
Time
Agenda Item
Presenter
7:30 - 8:00 am
Continental Breakfast
8:00 - 8:30 am
Introductions and Meeting Information
Ron Ogan
8:30 - 9:15 am
President’s Vision
Bob Rassa
9:15 - 9:45 am
AESS Strategy
Paul Gartz
9: :00 am
Break
10:00 am – 10:45 noon
10:45 AM - 12:00 noon
Educational Online Tutorials Program
Open discussion on issues 1-4 (in outline above)
Chris Dyer
12:00 – 1:00 PM
Lunch
1:00 – 2:45 pm
Break-out Sessions to provide Chapter issues by geographic region
Chapter Chairs, Ron Ogan
Bob Rassa, Paul Gartz
Marina Ruggieri
2:45 – 3:00 pm
3:00 – 4:30 pm
Chapter operation and membership development training
AESS BoG attendees
4:30 – 5:00 pm
Out-brief and Action Items
All
18Sep2008

4. Total AESS expense allowance for Chapter Summit
Regions 1-R7 17 attendees US$ 2, each max.
Regions 8 and attendees US$3, each max.
Expense reports processed for R1-R $ 10,899.45
Estimated for 11 R1-R7 $ $ 24,901.80
Estimated for 8 R8 and R10 $ $ 27,710.40
Board attendees $ 15,000.00
Delta Quebec Hotel charges + dinner $ 5,000.00
Total projected expense $ 72,612.20
Board attendees (Judy Scharmoann+ Chris Dyer), Bob Rassa, Marina Ruggieri, Paul Gartz, Ron Ogan $15,000 expense estimated
18Sep2008

5. Quebec City IEEE Sections Congress Quebec City Convention Center
Sections Congress Events
Hilton Quebec Hotel
Quebec City, Canada
19 – 22 September 2008
Quebec City
18Sep2008

6. Regions 1-6 North America Region 7 Canada
Region 8 Europe, Africa and Northern Asia 
Region 9 Central and South America
Region 10   SE Asia and Australia
18Sep2008

7. AESS Chapter Summit Issues List -Objectives
1. Building dynamic Chapters with focus on a balance of new and experienced officers. Identify Chapter needs, strengths and weaknesses and propose candidate solutions that involve increased Chapter and/or inter-Chapter interaction to help achieve membership growth.
 2. Detail the roles of International Directors, AESS Board of Governors and Chapter officers. Big question - are International Directors working? Is this a worthwhile concept? Should they be doing more?
 3. Aerospace & Electronic Systems Society Products and Services- How may AES better support the membership as seen by its affiliate Chapters
 4. What is the reaction to the new Online tutorials program? Are there any suggestions for content, or cost of delivery?
 5.Detail the Educational Video Tutorials Program and tell how Chapters can participate and promote AESS.
 6. How are our publications viewed (Transactions/ Magazine)? favorable, mixed? Any suggestions for improvement?
 7. How are our Conferences viewed? Good coverage? Serving the membership? Geographically significant? Are there suggestions for more local Workshops/Symposia/Conferences that we may seek to initiate?
8. Are our Technical Panels significant? Are they active around the globe? Are there suggestions for new Panels? For local instantiations of some of the Panels?
18Sep2008

8. AESS Chapter Summit Recommeded Actions
1. Provide frequent information to the Chapters
 2. Explain role of International Directors and have them contact the Chapters in the region.
 3. Provide free access to the AESS Video training program for Chapter members
 4. Update the Distinguished Lecturers more frequently and provide support for Chapters when requesting a DL and receive no response after multiple tries – e.g. Eli Brookner for LASC
 5.The AESS magazine does not cover all of the topics of interest and the format may need to be updated.
 6. How are our publications viewed (Transactions/ Magazine)? favorable, mixed? Any suggestions for improvement?
 7. Conduct mini-conferences in each region on new technology topics – AESS Roadshow
8. Chapters would like more interaction and understanding of the Technical Panels
18Sep2008

9. Quraish Bakir-George-Judy
18Sep2008

10. AESS Chapter Attendees
18Sep2008