1. Sales Order/Sale Entry Form
Revenue Cycle

2. Typical Tables in Sale Order/Sale Event
Note: This example assumes we are selling inventory & we have a customer table in the Database
Customer Table
Inventory Table
Sales order-Inventory relationship Table
SalesOrder-Inventory Relationship Table
Sales Rep(employee) Table

3. Sales Orders
When customers decide to buy products or services, they send a purchase order
The selling firm records the receipt of this order as a sales order
Sales orders contain common components that identify:
When the sales order occurred
Which customer placed the order
Which inventory item(s) the customer wishes to buy

5. Sales Orders
Firms record sales orders in a Sales Order table, which we name tblSalesOrder
We use a foreign key link to the CustomerNumber field in the tblCustomer table to identify which customer placed the order
We use a relationship table to model the many-to-many link between tblSalesOrder and tblInventory

6. Sale Order Table

7. The Sales Order Table
Table that will store the basic information about the Sales Order entity. The table in this example requires four fields:
A primary key, SalesOrderNumber
A date, SalesOrderDate
A foreign key link to tblCustomer, CustomerNumber
A record of the customer’s purchase order number, CustomerPONumber

8. The Sales Order-Inventory Table
tblSalesOrder-Inventory, is a relationship table that records the many-to-many link between tblSalesOrder and tblInventory
The Sales Order-Inventory table in this example needs four fields to store:
The primary key of tblSalesOrder
The primary key of tblInventory
The quantity of each inventory item that appears on each sales order
The price of each inventory item that appears on each sales order

9. SaleOrder-Inventory Table

10. Sale Order Entry Form

11. Sale Order Entry Form

12. Sale Order Table

13. SaleOrder-Inventory Table

14. The Sales Order Entry form will used five tables to:
Read from
tblCustomer
tblInventory
tblSalesRep
Write to
tblSalesOrder
tblSalesOrder-Inventory

16. The Sales Table
Each sale transaction occurs with only one customer and a sale needs a customer to exist. Therefore, we can build the customer-sales link into the sales table by making the primary key of tblCustomer a foreign key in tblSales
The Sales table in this example also includes fields for:
A primary key, InvoiceNumber
The date the items on the invoice were shipped, InvoiceDate
A foreign key, CustomerNumber
A field to show the SalesOrderNumber of the Sales Order for which the goods on this sale were shipped

17. The Sales-Inventory Table
This table is very similar to tblSalesOrder-Inventory
It provides the many-to-many link between tblSales and tblInventory and stores the quantity and price of each inventory item on each invoice.
The fields in tblSales-Inventory include:
InvoiceNumber
InventoryItemNumber
SInvQuantity
SInvPrice

18. The Sales Entry Form
The Sales Entry form resembles the Sales Order Entry form
The Sales Order Entry form let users enter the items that customers order,
Sales Entry form lets users enter the items actually shipped to customers

19. Sale Entry Form

20. Sale Entry Form

21. The Sales Entry Form This form must read from write to tblCustomer and
tblInventory
tbl SalesRep
write to
tblSales and
tblSales-Inventory.

22. Individual Invoices and Invoice Reports
Based on a query that extracts the needed information from the following tables:
tblSales
tblCustomer
tblInventory
tblSales-Inventory