1. Joint Contracting Command - Iraq
Contracting Basics
Joint Contracting Command - Iraq
HNBA Team

2. Agenda Where are We? Electronic Fund Transfer (EFT). Do you need help?
Registration & Forms
Sources for obtaining tenders.
The Solicitation.
Regulations.
Uniform Contract Format (UCF).
Forms SF1449 & SF1442.
Solicitation Questions?
Response Deadline.
Amendments.
Responsive and Responsible Proposals.
Discussions After Submission of Proposal
Evaluation Criteria
Helpful Hints
Electronic Fund Transfer (EFT).
Payment Process Chart.
Standard Steps for EFT Payment.
EFT- Capable Iraqi Banks.
EFT – Data Sheet & Benefits.
Time Line.
DD250.
Questions.

3. Registration & Forms

4. Registration & Forms
After you registration in the web site ( we need the following document to approve you application.
1 – Registration With Ministry of Trade.

5. Registration & Forms
2 – First Co-Operation Meetings Papers.

6. Registration & Forms
3 – Jenssya or the Passport copy.

7. Sources in the Internet

8. Sources
There are several sources for obtaining tenders from the US Government.
Joint Contingency Contracting System
Federal Business Opportunities
Baghdad Business Center

9. JCCS Website

10. Visit www.jccs.gov/olvr
Web Site: JCCS
Register Your Company
Visit
Register your company OR
LOGON (if you’re registered)

11. Select “Next” to continue with registering your company
Web Site: JCCS
Register Your Company
Select “Next” to continue with registering your company

12. Web Site: JCCS Register Your Company
Fill the required information for the Company
Select Save to Save information

13. Web Site: JCCS Register Your Company
Fill the required information for POC
Select Save to Save information n

14. Search for Solicitation
Web Site: JCCS
Search for Solicitations
Search for Solicitation

15. Web Site: JCCS Search for Solicitations Search Solicitations by:
Title or Number
Search Solicitations by:
Classification Code or Province

16. Search Solicitations by status Search Solicitations by Close Date
Web Site: JCCS
Search for Solicitations
Search Solicitations by status
Search Solicitations by Close Date

17. Web Site: JCCS Search for Solicitations
Search for Open Solicitations in Baghdad
Click on the Solicitation to select it
Number of pages

18. Web Site: JCCS Search for Solicitations
Information about the Solicitation
Solicitation files to view and to download

19. Federal Business Opportunities Website
(Fed Biz Ops)

20. Web Site: FedBizOpps Step 1 Visit ‘www.fbo.gov’ Step 2
Select ‘Vendors’

21. Select ‘DoD’ as the Government Agency
Web Site: FedBizOpps
Step 3
Select ‘DoD’ as the Government Agency

22. View specific offices within the Department of the Army (DOA)
Web Site: FedBizOpps
Step 4
View specific offices within the Department of the Army (DOA)

23. Web Site: FedBizOpps Step 5
View specific offices within Multi-National Forces Iraq (MNFI) OR
View all requirements within Multi-National Forces Iraq (MNFI)

24. View requirements for a specific office.
Web Site: FedBizOpps
Step 6
View requirements for a specific office.

25. View a specific requirement.
Web Site: FedBizOpps
Step 7
View a specific requirement.

26. (e.g., Synopsis, Solicitation,
Web Site: FedBizOpps
Date Action
Posted to
Solicitation Action
(e.g., Synopsis, Solicitation,
Amendment, etc.)
Description Of
Solicitation
Solicitation
Number

27. Web Site: FedBizOpps Step 8
Select one of these options to view the documents available for download.

28. Select a file to view/download the document
Web Site: FedBizOpps
Step 9
Select a file to view/download the document

29. Solicitations

30. Solicitations Regulations
The Joint Contracting Command – Iraq/Afghanistan (JCC-I/A) uses the following regulations. All clauses referenced within the solicitation or resulting contract are taken from one of these regulations.
Note: Please use these web links as a tool to familiarize yourself with the Governments regulations.
Federal Acquisition Regulations (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
Army Federal Acquisition Regulation Supplement (AFARS)

31. (M) Identifies how the contractor’s proposal will be evaluated
Solicitations
Uniform Contract Format (UCF)
The contract provisions in Parts I, II, and III of the Uniform Contract Format (UCF) will constitute a complete contract except for the prices or costs and fee in Part B. The offeror must fill out Part B when the offer is submitted. Solicitations for basic contracts, as well as solicitations on existing contracts must be in the following order: Once a contract has been awarded, sections A-K of the solicitation will become a part of the basic contract, while sections L & M will not be part of the resulting contract, but will remain in the pre-award documentation.
Part I – The Schedule
A - Solicitation / Contract Form
B - Products or Services and Prices / Costs
C - Description / Specifications /
Statement of Work
D - Packaging and Marking
E - Inspection and Acceptance
F - Deliveries or Performance
G - Contract Administration Data
H - Special Contract Requirements
Part II - Contract Clauses
I - Contract Clauses
Part III - List of Documents, Exhibits, and Other Attachments
J - List of Attachments
Part IV – Representations and Instructions
K - Representations and Certifications, and Other
Statements of Offerors
L - Instructions, Conditions, and Notice to Offerors
M - Evaluation Factors for Award
(L) Provides instructions to contractors on how to submit their proposal
(M) Identifies how the contractor’s proposal will be evaluated
For more information on the UCF, visit:

32. Solicitation/Contracts/ Commercial/Supplies Items -- SF 1449
Solicitations
Solicitation/Contracts/
Order for
Commercial/Supplies Items -- SF 1449
Please Complete Blocks 12,17,23,24,& 30
Discount Terms (Government discounts your total amount by a certain percentage if paid within the specified time that you indicate here).
* 17a. Contractor/Offeror (Your Name, Company Information, & Telephone Number, { if you are a Iraqi based business then you don’t need a Code & Facility Code}).
* 17b. Check if address is different.
* 23. What is the Unit Price?
* 24. Amount (total amount)
* 30a. Signature of
Offeror/Contractor
* 30b. Name and Title (Position in Company) of Signer ( individual responsible)
* 30c. Dated Signed (must be filled in)

33. Solicitation/Contracts/
Solicitations
Solicitation/Contracts/
Order for
Commercial/Supplies
Items – SF 1449
(continued)
Blocks 23 & 24 Continue
Government Use Only
(Do not enter anything in this section)

34. Solicitations
SF 1449

35. Solicitations Solicitation, Offer, and Award SF 1442
Construction, Alteration, or Repair
Government Use Only
(Do not enter anything in 1-13)

36. Solicitation, Offer, and Award -- SF 1442
Solicitations
Solicitation, Offer, and Award -- SF 1442
Complete Blocks (Please see next slide)
* 14. Print; Name, Company Address and of your company.
* 15. Telephone NO (Include area code).
* 16 Remittance Address (Where to send payment) -- Include only if different than Item 14.
* 17. Indicate the number of calendar days that the total Price will remain in effect.
* 18. This is not required, please leave blank.
* 19 Acknowledgment of Amendments –
During the bidding process amendments (RFP Changes) are sometimes executed. If so, please note amendment number and date for each change.
Check the web-site daily in order to acknowledge any changes to the RFP.
* 20a. Name and title of person authorized to sign offer (Type or Print)
*20b. Signature
*20c. Offer Date

37. Solicitations Section B - Products or Services and Prices / Costs
Identifies the products or services required.
Ensure you understand the description of the requirement.
References are often made to the Statement of Work (SOW) or Performance Work Statement (PWS). Read these!
Use two decimal places for dollar values.
All proposals are to be submitted in US Dollars.
Verify all calculations.
Do not round values in the ‘Amount’ column.

38. Solicitations
Section C - Description / Specifications / Statement of Work
Statement of Work (SOW)
FAR (b) All Statements of Work shall include the work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g., security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements (see Subpart 37.6)
Performance Work Statement (PWS)
Describe the work in terms of the required results rather than either “how” the work is to be accomplished or the number of hours to be provided (see (a)(2) and );
Enable assessment of work performance against measurable performance standards;
Rely on the use of measurable performance standards and financial incentives in a competitive environment to encourage competitors to develop and institute innovative and cost-effective methods of performing the work.
The SOW covers the work requirements and in conjunction with applicable performance/design requirements contained in specifications is used for contractual agreements.
Thoroughly read Section C of the solicitation.

39. Solicitations Section D - Packaging and Marking
Identifies special packaging and marking requirements for delivery of products
Section E - Inspection and Acceptance
Identifies inspection criteria for products being delivered or services being performed
Identifies whether a Quality Assurance Plan is required
Section F - Deliveries or Performance
Identifies the period of performance, place of performance, and location for deliveries
Section G - Contract Administration Data
Points of contact for the contract (e.g., contracting officer, contracting officer’s representative (COR), etc.)
Payment office and Invoicing instructions
Section H - Special Contract Requirements
Special provisions required in the contract
It is very important to read and understand these requirements

40. Solicitations Section I - Contract Clauses
This section includes the clauses required by the federal and agency regulations mentioned earlier.
Clauses are incorporated
in full text – the entire clause in included in the solicitation
by reference – only the clause number and title are included in the solicitation
It is the responsibility of the contractor to understand all clauses in the solicitation, whether it is in full text or by reference. Ask for clarification if there is something you don’t understand.

41. Solicitations Section J - List of Attachments
Lists all attachments included in the solicitation
Section K - Representations and Certifications, and Other Statements of Offertory
The contractor is required to complete this section and submit with their proposal
The contractor is providing representations and certifications about their company.
Have they been debarred?
Company size
etc.
Section L - Instructions, Conditions, and Notice to Offerors
Provides instructions to contractors on how to submit their proposal
It is important for all contractors to read this section
Section M - Evaluation Factors for Award
Identifies how the contractor’s proposal will be evaluated

42. Solicitations Solicitation Questions
Section L of the solicitation will normally provide a deadline for submitting questions. The responses will be provided in an amendment to the solicitation.
What should you ask?
Do you understand the requirement?
Does something not make sense?
Do you feel something is missing from the requirement?
If you do not understand, ask the question.

43. Solicitations Response Deadline Amendments
The response deadline is identified in block #8 of the SF 1449 and block #13a of the SF 1442.
Section L of the RFP may also indicate the response deadline.
Section L will indicate where to submit your proposal.
Submit your proposal on time. Do not be late!
Amendments
Be aware of amendments to the solicitation. Amendments may
Change the response deadline
Change other provisions within the solicitation
Check each of the sources from which you obtained the solicitation to ensure an amendment has not been issued.
** Even if it’s the day before the solicitation is due, check it out.

44. Solicitations Responsive Quote Responsible Proposal or Quote
Must be submitted by the date and time requested; if there is no time listed, the time is 5:00 pm on that day
If late, the offer may not be considered
Responsible Proposal or Quote
Pricing needs to be realistic; we do not always award to the lowest bidder so make sure you are giving us your best price possible
Need to include more than just the price
Demonstrate how you will perform actual work
Define company’s available resources and skill sets to do the work
Discussions After Submission of Proposal
Submit a complete proposal package
The Government may award without discussions

45. Solicitations Evaluation Criteria Helpful Hints
Experience/Past Performance – covered on next slide
Iraqi Socio-Economic
The Government does not assume you will provide Iraqi workers because you are an Iraqi business
State how you will include Iraqi workers or subcontractors in your proposal
Technical – See ‘Helpful Hints’ below
Cost/Price
Price competitively, but ensure that you can do the work for the price you propose
Helpful Hints
Read through the entire Statement of Work (SOW)
If there is an attachment or reference mentioned, read this also
Make a list of (or highlight) the important points in the SOW
Identify all deliverables/requirements and reports
When preparing your technical proposal, ensure that you answer each of these points

46. Solicitations Past Performance/Experience
Past performance is a very important evaluation factor.
Provide previous Government and Commercial contracts with work that is relevant to the requirement for which you are submitting a proposal.
Contract Number, Agency/Company, Contact Information
Verify information submitted in your proposal
Contact your references
Subcontracts, Teaming Agreements, and Joint Ventures count also.
Contact Information
Please provide a primary and alternate contact when submitting your proposal. Name, address, , and phone number.
We need to know how to contact you!
Proposal Identification
Put your company name on all pages of your proposal.

47. Always communicate in writing!
Solicitations
Business Relationships
Contracting Officer (the person who signs the award document)
Provides direction for work to be performed
May direct changes to the scope of work in the contract. It is recommended that the contractor first obtain a modification to the contract
Contracting Officer’s Representative (COR)
May not direct changes outside the scope of work in the contract.
Performance
Compliance with Statement of Work (SOW)
Successful or unsuccessful performance is evaluated for future contract awards
Always communicate in writing!

48. Electronic Fund Transfer
(EFT)

49. EFT-Capable Iraqi Banks
Bank Name
HQ Phone
Web Site /
Bank of Baghdad
Baghdad / Karada Kharge / District 902
(964)
Byblos Bank
Street 6, near sports stadium, Erbil
Commercial Bank of Iraq
Baghdad / Al-wehda area / Kawla Bint Al-azwar Street
Credit Bank of Iraq
Dar As-Salaam Investment Bank
Baghdad / Tunis street / Distict 101 St. No. 23 / Building No.39/1
Emerald Bank
Investment Bank of Iraq
(+964)
Iraqi Middle East Investment Bank
Baghdad /Babil area/ Arasat Alhindia
Trade Bank of Iraq
( ) /2/3
tbiraq.com
Warka Bank

50. DD250

51. Instructions for Completing the DD Form 250
Block digit contract number, and four digit call/order number, where applicable.
Block 2 Shipment number. Example: ABC0001 or ABC0001Z.
Block 3 Actual or estimated shipment date.
Block 4 Government or commercial bill of lading transportation control number.
Block 5 Discount terms in percentages and days allowed.
Block 6 Invoice number and actual or estimated date of submission.
Block 7 Consecutive page numbers.
Block 8 Enter “S” for source acceptance point or “D” for destination acceptance point.
Block 9 Contractor name, address and CAGE code.
Block 10 Contract Administration Office address and DoD Activity Address Directory (DoDAAC) code number.
Block 11 Address, FOB and code of “Shipped from” location.
Block 12 Payment office name, address and code as stated in contract.
Block 13 “Shipped to” address and code from contract.
Block 14 “Marked for” address and code from contract.
Block 15 CLIN, SUBCLIN, and ELIN item number as cited in contract.
Block 16 Item name, stock and/or part number and description.
Block 17 Quantity Shipped.
Block 18 Abbreviated unit of measure.
Block 19 Unit Price.
Block 20 Extended amount.
Block 21 To be completed by Quality Assurance Representative.
Block 22 To be completed by receiving activity.
Block 23 Contractor use only.

52. Questions