1. University Students’ Council Student Organizations Executive Training

2. Itinerary Introductions of team New information Events, Finances
A look at the new Western Link

3. Compliance Staff Vicki Macauley Senior Manager, Accounting & Compliance Shari McIntyre Student Organizations Advisor Robin Kirk Compliance Coordinator

4. Compliance Department
Responsibilities:
manage the risk of faculty council events, both physically and financially
to ensure USC and Western policies are being met
to ensure the safety of each organization member
to provide support to you and your organization to ensure safe and successful events

5. Need Help ??
CALL
COME IN
UCC320
M-F

6. What is Risk Management?
• An important step in planning an event that weighs possible risks that may be associated with it. • A way to ensure the safety and enjoyment of all participants in an approved event. • A way of protecting the University, the USC and the event organizer from legal liability
Robin

7. Why Risk Management?
Personal Protection Protect both the University, USC and individual from exposure to liability Existence of Organizations Clubs are entities of the USC for legal purposes Insurance All Organizations are covered by the USC’s insurance for approved events, risk management ensures we can maintain our eligibility and control premiums
Robin

8. Some really great information
Compliance Department website:
How to guides
Best practices
Approved vendors
Fundraising and sponsorship
Plus lots more!
Robin

9. New information USC Reservations booking - online
Updates to Western Link
Change in food regulations

10. USC Reservations
Reservations has moved UCC 340 Online access: VP Events only To register for an account complete the form at: To request an account contact Sue McKone at

11. Western Link (www.westernlink.ca)
New look
Western Link (

12. You are still required to print the form to submit.
Deposit slip and Request for payment forms now available online in a PDF fillable form.
You are still required to print the form to submit.
Links to the forms on main page of Western Link.

13. Events in USC space
When hosting an event in USC please complete the simplified form found on the homepage of Western Link.
An event proposal form does not need to be completed when hosting events in these areas:
USC space includes the following:
Spoke Wave
Atrium Concrete Beach
Conference rooms McKellar Theatre
Mustang Lounge Community rooms
Robin

14. USC space
Event form
All other locations
Western Link event proposal

15. Food in USC Space Organization only event on campus
Store purchased items, local restaurants (within 100 KM)

16. Food in USC space Open event Includes students outside of organization
- Purchased from Spoke/Wave
- Managed by Food and Beverage

17. Food on campus (other than USC space)
Large events and those open to public
Food must be ordered through Hospitality Services
“Any campus organization wishing to host an event where food (not catered by Hospitality Services) is to be served, is required to notify Hospitality Services, in writing, thirty (30) days prior to the planned event.”

18. USC Club Website: http://westernusc.ca/clubs/
contacts
Shari McIntyre Robin Kirk
Vicki Macauley
USC Club Website:

19. VIDEOS Policies & Responsibilities
Event Policy  
Finance