1. Board of Regents Governance
Marcia L. Roth, Chair

2. Board of Regents Governance
Roles and Issues
Board Membership
Committee Structure
Meetings
Dates
Attendance

3. Board Leadership for KCTCS
What is our role?
To whom are we accountable?
How do we make decisions?
How do we communicate?
What has worked for us?

4. The Board’s Role To set broad policy
To focus externally: state and community needs, student needs, performance measures, strategic planning
Not to manage the System
“Ends determination is the pivotal duty of governance.” *
* Source: John Carver and Miriam Mayhew in “A New Vision of Board Leadership: Governing the Community College” published by Association of Community College Trustees (1996).

5. The Board’s Mandated Powers and Duties
KRS General Powers and Duties of the Board of Regents:
Govern the System
Constitute a body corporate, with the usual corporate powers, and with all immunities, rights, privileges, and franchises usually attaching to the governing bodies of educational institutions

6. The Board’s Mandated Powers and Duties
Receive grants of money and expend the same for the use and benefit of the university or college
Adopt bylaws, rules, and regulations for the government of its members, officers, agents, and employees, and enforce obedience to such rules
Require reports from the president… as it deems necessary

7. The Board’s Mandated Powers and Duties
Determine the number of divisions, departments, bureaus, offices, and agencies needed for the successful conduct of the affairs of the university or college
Grant diplomas and confer degrees upon the recommendation of the president and faculty

8. The Board’s Mandated Powers and Duties
Evaluate the institution's progress in implementing its mission, goals, and objectives to conform to the strategic agenda
Officers and officials shall be held accountable for the status of the institution's progress

9. The Board’s Mandated Powers and Duties
Develop and implement guidelines for the preparation of biennial budget requests by the administrators of the colleges within the System. The guidelines shall define the processes for review and approval by the boards of directors for the colleges:
Adopt a biennial budget request for the Kentucky Community and Technical College System upon the recommendation of the President of the System
Adopt an allocation process for distributing funds to the colleges within the System
Consider recommendations from the boards of directors of the colleges to improve the overall budget planning and allocation processes

10. The Board’s Mandated Powers and Duties
Designate each college with a name
Encourage and accept donations of land and funds to be used in the acquisition, construction, or operations of colleges in the System
Accept federal grants when deemed appropriate to be used in the acquisition, construction, or operations of colleges in the System

11. The Board’s Mandated Powers and Duties
Assure that the budget planning and implementation processes are consistent with the adopted strategic agenda and biennial budget and with the missions of the institutions within the System

12. Accountability
“ boards exist to own the organization on behalf of some identifiable public to which they are answerable.” *
We are accountable to students, taxpayers and those who would be taxpayers if they were better educated and employed—in other words to all Kentuckians
* Source: John Carver and Miriam Mayhew in “A New Vision of Board Leadership: Governing the Community College” published by Association of Community College Trustees (1996).

13. Accountability
“Regardless of how you got on the Board, once you get there your responsibility as a regent is to the people of Kentucky, not to the Governor who appointed you or the constituency that elected you.”
- Sheryl Snyder, External Counsel
October 15, 2004

14. Hands On Set Board’s work plan and agenda
Determine Board’s training needs
Attend to discipline in Board attendance and following its bylaws
Become expert in governance
Source: John Carver and Miriam Mayhew Carver in Your Roles and Responsibilities as a Board Member published by Jossey-Bass (1996).

15. Hands On Listen to the “ownership” Establish limits Establish outcomes
Monitor against previously established goals
Source: John Carver and Miriam Mayhew Carver in Your Roles and Responsibilities as a Board Member published by Jossey-Bass (1996).

16. Hands Off The Board does NOT:
Establish services, programs, curricula, or budgets
Approve CEO’s personnel decisions
Instruct any staff member subordinate to the CEO
Render judgments of staff activity where no previous Board expectations have been stated
Source: John Carver and Miriam Mayhew Carver in Your Roles and Responsibilities as a Board Member published by Jossey-Bass (1996).

17. Decision-making Agenda Committees
Executive
Academic Affairs and Curriculum
Finance, Technology, and Human Resources
Efficiency, Effectiveness, and Accountability
Robert’s Rules of Order (current edition)
Once a decision is made, we all support it, whether or not we voted for it

18. Communication “The Board speaks with one voice or not at all.” *
Board communication: raise issues to appropriate committee chair or to Board Chair
Board – staff communication: should go through committee chair or Board Chair to KCTCS President
* Source: John Carver and Miriam Mayhew in “A New Vision of Board Leadership: Governing the Community College” published by Association of Community College Trustees (1996).

19. Qualities of High Performing Regents
Attendance
Preparation
Knowledge of mission and vision
Decision-making based on mission
Ability to make best decisions for System as a whole—not just one’s role group or region
Sense of humor helps

20. Board Membership 2016-2017 Mary R. Kinney, Gen. Ed. Staff
Barry K. Martin
Mr. Porter G. Peeples, Sr.
James L. Stevens
Donald R. Tarter
Tammy C. Thompson, Occ./Tech. Staff
Mark A. Wells, Occ./Tech. Faculty
Marcia L. Roth, Chair
Gail R. Henson, Vice Chair
_________________, Secretary
Ellen Braden, Student Regent
Robert G. Cooper
Lisa V. Desmarais
Angela Fultz, Ph.D., Gen. Ed. Faculty
Montre’ale Jones, Student Regent
One Student Regent will serve as the General Education Student Regent, and the other will serve as the Occupational Technical Student Regent.

21. Committee Membership Executive
Ms. Marcia L. Roth, Chair
Dr. Gail R. Henson, Vice Chair
_________________, Board Secretary
Robert G. Cooper
Dr. Angela Fultz
Mr. Barry K. Martin
Mr. Porter G. Peeples, Sr., Past Chair
Academic Affairs and Curriculum*
Dr. Angela Fultz, Committee Chair
Dr. Gail R. Henson, Committee Vice Chair
Montre’ale Jones
Ms. Mary R. Kinney
Mr. James L. Stevens
Ms. Tammy C. Thompson
Efficiency, Effectiveness, and Accountability*
Mr. Barry K. Martin, Committee Chair
Committee of the Whole
Finance, Technology, and Human Resources*
Mr. Robert G. Cooper, Committee Chair
Mr. Barry K. Martin, Committee Vice Chair
Ms. Ellen R. Braden
Ms. Lisa V. Desmarais
Mr. Porter G. Peeples, Sr.
Mr. Donald R. Tarter
Mr. Mark A. Wells
*The KCTCS Board Chair Marcia L. Roth is an ex officio, voting member of each of the Board’s standing committees.

22. 2016-17 Meeting Dates December 1-2, 2016
KCTCS System Office, Versailles
March 9-10, 2017
June 8-9, 2017
Somerset Community College
September 14-15, 2017
Madisonville Community College
November 30 – December 1, 2017

23. Overview of HB 15
Program Development
Summer, 2016
Program launch :
Early Fall 2016
Directs the Council on Postsecondary Education to develop, in cooperation with each public university and KCTCS, a comprehensive orientation and education program for new members of the Council and governing boards and continuing education opportunities for all Council and board members.

24. Overview of HB 15
New Members – To include 6 instructional hours on the following (list not inclusive):
Role of CPE and governing boards
The CPE strategic agenda and accountability system
The respective institution's mission, budget and finances, strategic plans, and priorities

25. Overview of HB 15
New Members – To include 6 instructional hours on the following (list not inclusive):
Institutional policies and procedures
Board fiduciary responsibilities
Legal considerations including open records and open meetings requirements and
Ethical considerations arising from board membership

26. Overview of HB 15 For All Board Members
Offer, in cooperation with public universities and KCTCS, continuing education opportunities for all Council and governing board members

27. Overview of HB 15 Delivery Method: In person or electronically.
Time Frame: New members must complete within one year of appointment.
Board Eligibility: Completion of the orientation program is a condition of board service and eligibility for a second term.

28. Overview of HB 15
Accountability: CPE must notify legislature of new board members who do not complete training requirements.
AIKCU: Private governing board members must be invited to participate.

29. Overview of HB 15
CPE must review and approve the orientation programs of each public university and the KCTCS for their governing board members.

30. Current Statewide Program
KY Postsecondary Education Trusteeship Conference
Began in 1989 – annual conference
In 2011, changed to biennial conference
Next conference planned - September 2017
Sponsored equally by CPE and public institutions. Other attendees pay registration fee.

31. Current Statewide Program
Two-day conference featuring national speakers & local experts on relevant and time-sensitive topics.
New member orientation session (led by AGB) generally offered at the conference.
Open to all public and private board members, campus leadership, and policy, government leaders.
Conference packets generally include:
Conference program
Bios of conference presenters
CPE Board Member Orientation Booklet
Reports on relevant Trusteeship topics from AGB or other nationally-known groups
Kentucky’s current Strategic Agenda & accountability data