1. DPM Programme Office Databases to Support Information Sharing, Coordination, Crosscutting Project Development and Progress Monitoring
James Douris
DPM Programme Office

2. Issues discussed
Information Sharing Mechanisms Could Facilitate Effective Crosscutting Coordination
DPM Programme Databases as Component of Information Sharing Mechanisms
Status of Databases
Next Steps
Your input

3. Information Sharing Mechanisms Could Facilitate Effective Crosscutting Coordination
Facilitate crosscutting activities involving components of WMO Network, Members and partners to:
Identify, prioritize and monitor DRM projects based on gaps, needs and requirements (e.g., information from surveys)
Develop work plans building on the technical capacity provided through Technical Commissions, Programmes, Members
Identify relevant partners for planning and implementation
Identify relevant donors for resource mobilization
Facilitate implementation phase through information sharing
Benchmark and monitor progress based on deliverables and realized benefits

4. DPM Programme Databases as Component of Information Sharing Mechanisms
1) DPM-related surveys
Country-level
Regional-level survey
2) Contact database
3) Compendium of WMO DPM-related Projects
4) Profiles of partners (e.g. donor agencies, etc.)
Interested in supporting DRM related projects
Who are they? What are criteria for projects? Funding mechanisms? Regions and countries of interest, range of project size and budget
5) Compendium of WMO DPM-Related publications (technical guidelines, brochures, etc.)

5. Status of Databases 1) DPM-related surveys 2) Contact database
Country-level survey database has been created and survey information has been imported
Reports can be generated (using basic statistics) for any grouping of countries or survey questions
Database is flexible to import data from other programmes’ surveys
Multiple language capacities
2) Contact database
Has been created and is going through final stages of data verification
Entity information: agencies, organizations, groupings of contacts such as Working Groups, etc.
Powerful search mechanism
3) Compendium of WMO DPM-related publications (technical guidelines, brochures, etc.)
A number of brochures compiled on a CD ROM and available on-line
Identified all key technical Guidelines and reports available through Technical Commissions

6. Next Steps (1) 1) DPM-related surveys 2) Contact database
Will be used to develop Country Profiles in DRM (Benchmark and monitoring progress)
To be integrated later as part of the WMO Country Profile database (discussed by DCR – Petteri Taalas)
2) Contact database
Input contacts provided by RA WG DPM on regional agencies, etc.
Maintain and update with new information on an on-going basis
Improve through utilization
Longer-term : Need to integrate with other programmes databases for crosscutting information (climate, hydrology, etc.) (Depends of WMO ITD support of this activity and Programmes available databases)

7. Next Steps (2)
3) Compendium of WMO DPM-related publications (technical guidelines, brochures, etc.)
Categorization and addition of the Technical guidelines of TCs to Compendium
Maintenance and on-going updates
4) Develop two other databases
Compendium of WMO DPM-related Projects
Use of Compendium for project management: Need to define parameters critical for the database (e.g., Strategic thrusts, scope, status, deliverables, timelines, collaborations and partners, resource)
Use of Compendium for progress monitoring: Need for linking the project to some Key Performance indicators (that need to be defined and linked to result based budgeting of WMO) for effective monitoring (e.g. color coded system for easily identifying project status)
Profiles of partners (e.g. donor agencies, etc.)
DPM Programme Office is in the process of initiating information collection
Contributions of RA WG on DPM through the Regional reports will be critical (To be discussed in the afternoon)

8. Next Steps (3)
5) WMO DPM Information portal (in collaboration with WMO ITD ) (Concept phase)
Internet access to WMO DRM information for all components of the WMO Network, WMO Members and partners
In accordance with WMO data security and information exchange policies

9. Your input is critical Contact database
Input contacts provided by RA WG DPM on regional agencies, etc.
Compendium of WMO DPM-related Projects
Use of Compendium for project management: Need to define parameters critical for the database (e.g., Strategic thrusts, scope, status, deliverables, timelines, collaborations and partners, resource)
Use of Compendium for progress monitoring: Need for linking the project to some Key Performance indicators (that need to be defined-linked to result based budgeting of WMO)
Profiles of partners (e.g. donor agencies, etc.)
Contributions of RA WG on DPM through the Regional reports will be critical (To be discussed in the afternoon)

10. Thank you