1. Outline
The Big Picture Plan
Timelines with Four Phases
RTI Refresh Pick-up Schedule
Computer Collection Schedule
Huntsville City Schools Computer “Summer Refresh” Update Logistics Update
May 16, 2013

2. School Collection [6 Days] 16 – 23 May
The Big Picture
Pick-up Sequence:
HS 12 Grade
HS Group
MS Group
Ele/P-8 Group
Refresh Process
17 May – 15 Jul
HCS Annex
Warehouse
Alternate Storage
Secure devices
in E-book
room per
school
NLT 23 May
High School Group
Middle School Group
Elem/P-8 School Group

3. Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul
Pick-up Sequence:
HS 12 Grade
HS Group
MS Group
Ele/P-8 Group
Refresh Process
17 May – 15 Jul
12th Grade
Hold bags/cords
From
To 3rd Grade w/tags
NLT 17 May
HCS Annex
Warehouse
Alternate Storage
NLT 16 May
Secure devices
in E-book
room per
school
NLT 23 May
High School Group
Middle School Group
Elem/P-8 School Group

4. Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul
Pick-up Sequence:
HS 12 Grade
HS Group
MS Group
Ele/P-8 Group
Refresh Process
17 May – 15 Jul
12th Grade
Hold bags/cords
From
To 3rd Grade w/tags
NLT 17 May
From 9th, 10th, 11th Grade
HCS Annex
Warehouse
NLT 24 May
Alternate Storage
NLT 16 May
Secure devices
in E-book
room per
school
NLT 23 May
High School Group
Retain summer school, spec ed, & teacher devices
Middle School Group
Elem/P-8 School Group
Collect loaners for refresh pick up w/12th grade

5. Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul
Pick-up Sequence:
HS 12 Grade
HS Group
MS Group
Ele/P-8 Group
Refresh Process
17 May – 15 Jul
12th Grade
Hold bags/cords
From
To 3rd Grade w/tags
NLT 17 May
NLT 31 May
From 9th, 10th, 11th Grade
HCS Annex
Warehouse
NLT 24 May
Alternate Storage
NLT 16 May
NLT 30 May
Secure devices
in E-book
room per
school
NLT 23 May
High School Group
Retain summer school, spec ed, & teacher devices
Middle School Group
Elem/P-8 School Group
Collect loaners for refresh pick up w/12th grade
Retain summer school, spec ed, & teacher devices
Collect loaners for MERTS IT pick-up NLT 10 May

6. Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul
Pick-up Sequence:
HS 12 Grade
HS Group
MS Group
Ele/P-8 Group
Refresh Process
17 May – 15 Jul
12th Grade
Hold bags/cords
From
To 3rd Grade w/tags
NLT 17 May
NLT 31 May
NLT 7 June
From 9th, 10th, 11th Grade
HCS Annex
Warehouse
NLT 24 May
Alternate Storage
NLT 16 May
NLT 30 May
NLT 6 June
Secure devices
in E-book
room per
school
NLT 23 May
High School Group
Retain summer school, spec ed, & teacher devices
Middle School Group
Elem/P-8 School Group
Collect loaners for refresh pick up w/12th grade
Retain summer school, spec ed, & teacher devices
Collect loaners for MERTS IT pick-up NLT 10 May
Re-issue 12th grade devices to new 3rd graders

7. Refresh Process The Big Picture IT Refresh Process HCS Annex Warehouse
For teachers, summer school,
Spec Ed, Alternative & home school devices
IT returns all broken HP devices
to schools if not fixed by 10 May
& collect all loaners for RTI pick up
Pick-up Sequence:
HS 12 Grade
HS Group
MS Group
Ele/P-8 Group
Refresh Process
IT provides new HP devices via courier
to new district students at all schools,
Westlawn 8th grade, & Dawson 5th grade
17 May – 15 Jul
12th Grade
Hold bags/cords
From
Develop reuse plan for 37 Dawson
and 174 Westlawn devices in-house
To 3rd Grade w/tags
NLT 17 May
NLT 31 May
NLT 7 June
From 9th, 10th, 11th Grade
HCS Annex
Warehouse
NLT 24 May
Alternate Storage
NLT 16 May
NLT 30 May
NLT 6 June
Secure devices
in E-book
room per
school
NLT 23 May
High School Group
Retain summer school, spec ed, & teacher devices
Middle School Group
Elem/P-8 School Group
Collect loaners for refresh pick up w/12th grade
Retain summer school, spec ed, & teacher devices
Collect loaners for MERTS IT pick-up NLT 10 May
Re-issue 12th grade devices to new 3rd graders

8. 12 weeks during summer break
Phase 1: Planning
Phase 2: Turn-In
Phase 3: Imaging
Phase 4: Re-Issue
Draft Timeline
15 Jul
1 May
5 Aug
19 Aug 2013
First day of school
Last day of school 24 MAY
Now
30 Apr
17 May
31 May
7 Jun
IT: Mrs. Simmons/Mr. Reaves
Survey 42 sites
Develop digital catalog
Inform schools of ongoing plan
Develop turn-in instructions
Develop inventory instructions
Execute PAM excess missions
Complete E-Book Rm Work
Plan trng System Spec (8-9 May)
RTI ship travel containers w/bag tags to arrival NLT 10 May
Finalize RTI schedule/info
Image new devices for new kids
Obtain summer use/proj list
Plan for faculty computer refresh by MERTS
Provide enrollment NLT 1 May
Plan HS bag check by dogs
IT & Curriculum: Mr. Reaves
E-Book Rm Work done
Collect all student devices NLT 24 May
Inventory: maintain student & S/N data
Label devices (student name & school code minimum)
Inspect devices for damage
Collect ADP Forms
Secure student rosters
Store devices in E-book room (key control at sec)
Coordinate for pick-up
Inventory iPads & other
Snr pick-up NLT 17 May
Scheduled dog checks for HS bags after 24 May
Security seals/logs/keys
RTI: TBD
Repair devices
Image devices
Upload software
RTI sustain school integrity for Re-issue
Ship to HS & warehouse
----OPS Phase 3 PREP
POC: Mr. Harris
Start: 10 May - End: 6 Jun
Barcode (iPads & other)
Upload COLTS Prep
Distro containers NLT 16 May (HS)/20 May (all)
Pack E-Book containers
Coordinate RTI pick-up
Load RTI Trucks
HCS Pick-up at Elem, MS, & 12th grade devices )
IT & Curriculum: Mr. Reaves
Store devices (key control)
Re-inspect
Add bag & cord tags
Re-issue /aligned with registration
User validate
-----OPS Phase 4 Prep
Start: 10 Jun - End: 15 Jul
POC: Mr. Harris
Coordinate RTI delivery
Deliver MS & Elem
Deliver 3rd grade devices repurposed from 12th graders
Unpack E-book containers
Store devices in E-Book rooms
Upload COLTS Cont.

9. RTI Pick-up Schedule *5,543 *3,973 *1,400 *6,219 Round 1 Round 2
17,135 Laptops
RTI Pick-up Schedule
Round 1
Round 2
Round 3
Round 4
High
School Snr
High
School Group
Middle
School Group
Elementary/P-8
School Group
*5,543
[DHM] Davis Hills381
[EWM] Ed White463
[MGM] Mtn Gap507
[HVM] Huntsville558
[CPM] Chapman389
[CLM] Challenger MS523
[CLE] Challenger El289
[WLM] Westlawn565
[PVB] Providence462
[WMS] Williams MS526
[WIL] Williams El220
[WBM] Whitesburg660
*3,973
[HLE] Highlands211
[JDE] James
Dawson140
[LWE] Lakewood186
[MVE] Montview142
[RCE] Ridgecrest189
[RHE] Rolling Hills187
[BWE] Blossom-
wood232
[GSE] Goldsmith
Schiffman279
[JVE] Jones Valley218
[MSE] Monte Sano99
*1,400
[JOJ] Johnson98
[HVH] Huntsville412
[GRI] Grissom406
[BUT] Butler89
[COL] Columbia0
[LEE] Lee164
[NCT] NC69
IT Loaners162
*6,219
JO Johnson465
Huntsville1299
Grissom1384
Butler556
Columbia664
Lee658
NC274
Hampton Cv Ms615
[HCM]
Hampton Cv El304
[HCE]
1. Snr & Loaners:
Depart Warehouse
NLT 17 May
2. HS Group:
Depart High Schools
NLT 24 May
3. MS Group:
NLT 31 May
4. Elem/P-8 Group:
NLT 7 June
[CFE] Chaffee173
[FAR] Farley146
[WEA] Weatherly
Heights255
[MDE]McDonnell206
[MOR] Morris226
[UPE] University
Place215
[MLK] Martin
Luther King161
[ASF] ASFL279
[AAA] AAA328
12th Only
w/9, 10, 11
*Number of HP 6460B Laptops/Inventory must be confirmed

10. May 2013 Computer Collection Schedule 13 14 15 16 17 20 21 22 23 24
(5 District Teams)
Computer Collection Schedule
Mon 13
Tues 14
Wed 15
Thur 16
Fri 17
-HVH (Day 2)
-GRI (Day 2)
-Chaffee Elem
-Farley Elem
-Montview Elem
-Lakewood Elem
-Goldsmith Schiffman
-Weatherly Hts Elem
-AAA
-Univ Place Elem
-J. Dawson Elem
-Monte Sano Elem
12th Grade Only
May 2013
-Huntsville HS
-Grissom HS
-JO Johnson HS
Columbia HS
-Butler HS
-Lee HS
-New Century
Technology HS
Mon 20
Tues 21
Wed 22
Thur 23
Fri 24
-Williams MS
-Williams Elem
-Huntsville MS
-Westlawn MS
-Challenger MS
-Challenger Elem
-Whitesburg P-8
-Ridgecrest Elem
-Davis Hills MS
-Ed White MS
-Mountain Gap
-Providence
-Chapman
-ASFL
-McDonnell Elem
-Rolling Hills Elem
-Morris Elem
-Huntsville HS
-Grissom HS
Columbia HS
-Hampton Cv MS
-Lee HS
-Highlands Elem
-MLK Elem
-Blossomwood Elem
-Jones Valley Elem
-HVH (Day 2)
-Grissom HS (Day 2)
-Butler HS
-JO Johnson HS
-Hampton Cv Elem
-New Century
Technology HS
Last Day
Of School