1. Officials Training Subcommittee OFFICIALS CLINIC
USATF Annual Meeting
Houston, Texas
2015
12/05/2015
USATF Training Sub Committee

2. Role and Duties of the Combined Event Coordinator
Robt. O. Kern
Marty Johnson
Patrick Pretty
12/05/2015
USATF Training Sub Committee

3. USATF Training Sub Committee
Overview
Rule Book Viewpoint
Analogies of the Position
Characteristics of an Effective Combined Events Coordinator
Pre Meet Duties
During the Meet Duties
Post Meet Duties
A Referees Perspective
12/05/2015
USATF Training Sub Committee

4. USATF Training Sub Committee
Outcomes
After participating in the Combined Event Coordinator Clinic, participants should:
Increase their “knowledge” of the Role
Better “understand” the Duties
Increase their “awareness” of the Responsibilities
Develop a “Checklist of Procedures”
12/05/2015
USATF Training Sub Committee

5. Combined Event Coordinator
Definition – Rule 139.4, page 47
A Combined Events Coordinator may be assigned for the Combined Events. He/she shall be present at all times to assist in the conduct of the event and shall report to the assigned Referee.
12/05/2015
USATF Training Sub Committee

6. USATF Training Sub Committee
Analogy of the Position
Executive Secretary to the Boss
Physician’s Assistant to the Doctor
Defensive Coordinator to the Head Coach
Umpire to the Referee
12/05/2015
USATF Training Sub Committee

7. Characteristics of an Effective Combined Events Coordinator
Knowledgeable of the Rules
Understanding of the “Meet Hierarchy”
A “Self Starter”
Effective Communicator
Organizationally Structured
Problem Solver
Head Field Event Official “Perspective”
12/05/2015
USATF Training Sub Committee

8. USATF Training Sub Committee
Pre Meet Duties
Meet/discuss with Combined Events Referee:
Roles & Responsibilities
Paper Flow
— Who distributes copies?
— How many copies?
— Where to go for additional copies?
— Where do “Post Event Sheets” go?
12/05/2015
USATF Training Sub Committee

9. USATF Training Sub Committee
Pre Meet Duties
Report Times for each day
Clerking Issues
— Running Event “Check In”
— Distribution of “Hip Numbers”
— How to handle “Event Start Times”
Time “framework” for each event
Time “interval for each event”
12/05/2015
USATF Training Sub Committee

10. Combined Events “Time Intervals”
Combined Events General Rules
Rule 200.4a, page 112
The events, except as otherwise provided in these rules, shall be contested at such intervals as determined by the Track & Field Committee. Whenever possible, there shall be an interval of at least 30 minutes between the time one event ends and the next begins for any individual athlete. If possible, the time between the last event on the first day and the first event of the second day should be at least 10 hours.
12/05/2015
USATF Training Sub Committee

11. USATF Training Sub Committee
Pre Meet Duties
Hurdle Races
— Number of Heats & Lane Assignments
Vertical Jumps
— Opening Heights & Progressions
Combined Events General Rules
- Rule 200.4, page 112
High Jump - 3cm
Pole Vault - 10cm.
12/05/2015
USATF Training Sub Committee

12. USATF Training Sub Committee
Pre Meet Duties
Communication with Announcer
Location of Weights & Measure
Obtain a list of Head Event Officials
Coaching & Spectating Areas
Competitor “flow” at field events
— Where they can walk to or warm-up
— Where they require an escort
12/05/2015
USATF Training Sub Committee

13. USATF Training Sub Committee
Pre Meet Duties
Field Event Venues
— Will there be 2 Venues?
- Long Jump
- Shot Put
- High Jump
- Pole Vault
— How will competitors be assigned?
12/05/2015
USATF Training Sub Committee

14. USATF Training Sub Committee
Pre Meet Duties
— Will there be 1 Venue?
- How many Flights?
- How will Flights be assigned?
- Warm Up time between Flights?
— Discus & Javelin always have 1 Venue
— Location
— Safety Concerns
12/05/2015
USATF Training Sub Committee

15. USATF Training Sub Committee
Pre Meet Duties
Training and First Aid
Competitor “Personal Needs”
— Restroom
— Hydration
Evacuation Plan
Meet “specific" issues
12/05/2015
USATF Training Sub Committee

16. USATF Training Sub Committee
Pre Meet Duties
After the meeting with the Referee visit each venue to observe site layout
Meet with Head Event Officials
— Introduction
— Time “framework” for event
— Time “interval” between each event
— Paper Flow
— Your “role”
12/05/2015
USATF Training Sub Committee

17. USATF Training Sub Committee
Pre Meet Duties
Meet with Weights & Measures
— Projected schedule
— Implement “check-in” time schedule
— Notification of delivery of implements
— Post event implement “distribution”
— Post event “recovery” of implements
12/05/2015
USATF Training Sub Committee

18. USATF Training Sub Committee
During the Meet Duties
Arrive 90-minutes before start of competition
— Confer with Referee
— Develop “Projected” Time Schedule
— Distribute “Field Event Sheets”
— Review “venues”
— Take Attendance
12/05/2015
USATF Training Sub Committee

19. USATF Training Sub Committee
During the Meet Duties
Meet briefly with competitors
— 10 - minutes before 1st event
- In Clerking Area or at 1st Event
- Introduction
- Take Attendance
— Availability to Coaches & Stands
12/05/2015
USATF Training Sub Committee

20. USATF Training Sub Committee
During the Meet Duties
— Interval format between events
— Transit between events
— Field Event “locations”
— Training & First Aid
— Hydration
— Restrooms
12/05/2015
USATF Training Sub Committee

21. USATF Training Sub Committee
During the Meet Duties
Prepare 1-Event Ahead
— Venue is “properly” set up
— Determine if Head Event Judge has
- Equipment
- Materials
— Paperwork is in place & adequate
Secure & “Share” point total after each event
12/05/2015
USATF Training Sub Committee

22. USATF Training Sub Committee
During the Meet Duties
At Each Event
— Take Attendance
— Assist Head Event Judge/Clerk with
any “needs”
— Monitor Competitors
— Record “Start Time”
— Record Number of Heats/Flights
— Record “Finish Time”
12/05/2015
USATF Training Sub Committee

23. USATF Training Sub Committee
During the Meet Duties
At the Last Event of the Day
— Convene competitors briefly
— Announce “Start Time” of next days
1st Event
— Announce availability of “point totals”
— Competitors questions
— Assist Clerk
12/05/2015
USATF Training Sub Committee

24. USATF Training Sub Committee
During the Meet Duties
At the Last Event of the Competition
— Announce availability of “point totals”
— Assist Clerk
— Function as a Marshall
Confer with Referee
— Ensure that all is in order
— Debriefing
12/05/2015
USATF Training Sub Committee

25. USATF Training Sub Committee
Post Meet Duties
Confer with Referee
— Ensure that all is in order
- Paperwork
- Point Totals
— Debriefing
- Time Schedule Review
- Recommendations
12/05/2015
USATF Training Sub Committee

26. Referee’s Perspective
What I “expect” from a Combined Events Coordinator
What I “want” from Combined Events Coordinator to do
Patrick Pretty
- National Technical Official (NTO)
- USATF National Masters Combined Events Referee USATF National Youth Combined Event Referee
12/05/2015
USATF Training Sub Committee