1. Living in the cloud! Content Management Systems (CMS)
ACES
SharePoint Interfaces
OneDrive + -
Confidential
Secure
ACES staff only
Backed up
FERPA + HIPAA compliant*
ACES tech support
Advanced functions in MS Office Suite
Ease of use
Living in the cloud! Content Management Systems (CMS)
ACES
Google Drive & Docs + -
Google for Education (secure and backed up)
Collaborate with colleagues outside of ACES
Ease of use
ACES tech support
Not FERPA or HIPAA compliant
Missing advanced functions found in MS Office Suite
Third Party Clouds:
Drop Box, Microsoft OneDrive,
Apple iCloud, Google + -
Collaborate
Not controlled by ACES
Not FERPA or HIPAA compliant
Provider tech support
Content management systems (CMS) provide access to ACES staff and students from any location with Internet access. On the left side, SharePoint provides our confidential, FERPA compliant storage with full Microsoft Office functionality. On the right side, Google Drive provides storage and collaboration tools for ACES and anyone working with ACES (internal and external projects). While Google is easy to use, it is very single-user centric and not FERPA compliant. Even within the ACES Google for Education framework, the files are ‘owned’ by the user. That user may share their files and folders with others within ACES and outside of the agency. If the originator leaves before ownership is transferred, the files cannot be accessed. Depending on your collaboration groups, third party products (e.g., drop box, iCloud) may be used by teachers, as well. While the products provide a source of collaboration, the files
* Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)

2. Living in the cloud! Learning Management System (LMS)
Canvas:
Discussions
Living in the cloud! Learning Management System (LMS)
Canvas:
Assignments
Canvas:
Modules
canvas
Google:
Drive
Canvas:
Quizzes &
Surveys
Learning management systems (LMS) include file storage as well as tools to guide learning (e.g., assignments, discussions, modules/units, quizzes, surveys). Canvas is both an open source LMS (individual classroom usage) and a paid subscription, allowing learners to move between courses and projects. Canvas is linked to Power School, the ACES student information system. Therefore, all the logins, courses, and enrollments in Power School appear automatically in Canvas. Teachers may decide to push grades from Canvas back to Power School. Canvas interacts with Google for Education through the assignments and document sharing capabilities in Canvas.
Third Party:
Khan Academy
YouTube
Twitter
Lynda.com
Google:
Classroom
Stakeholders

3. Living in the cloud! LMS and CMS
Features
Canvas
Google Classroom
Feature rich
+Tons of features
-Steeper learning curve
+Ease of use
-Limited features
Single sign on +
Students + parents may move between courses -
Students already in Power School (PS) courses; Interacts with Power Teacher (PT) grade book
+PS courses automatically set and students enrolled
+Can combine courses
+Can move grades to PT grade book
-Students must be entered by hand
-No interaction with PS/PT
Save and reuse year after year
+Courses and student work
+Courses only
Multiple teachers in a course
Create your own courses
Differentiate to whole class, groups, or individual students
Share courses between teachers
Stakeholder access (e.g., parent observers, invited outside experts)
- Limited, to aces.org only
Interaction between Canvas and Google Classroom
+Redirect to incorporate links to Google folders and classroom; collaborate to embed shared Google doc in classroom; assignments with Google Drive templates
Incorporate additional third-party tools
+Google, Khan Academy, Drop Box, Twitter, YouTube
-Some Google apps
Living in the cloud! LMS and CMS
LMS and CMS interact to provide a set of rich features for learners at ACES. This chart highlights the differences between a full LMS (Canvas) and a CMS with a few LMS features (Google Classroom).