1. Working with Your Chair and Mentor
T&P Series
Working with Your Chair and Mentor

2. Finding Information
UFF Contract (article 19 – Tenure and Promotion):

3. Finding Information
University Regulations (section – Academic Affairs - mentoring): content/uploads/2015/04/7010.pdf University T&P Guidelines:

4. Finding Information
Smathers Career Development Handbook:
UF & Smathers Trainings
T&P Series – Academic Personnel – Tenure and Promotion Workshop - Thursday, April 6, 2017
T&P Series – T&P Overview and Dean/Director Expectations Thursday, May 18, 2017

5. Role starts at the beginning….
Recruitment
Vacancy & Candidate selection process
New Hire
Selection of Mentor

6. Mentor agreement
Purpose and desired outcomes (goals) of the mentoring relationship (list 3 or 4 things):
Best way to provide constructive and positive feedback (mentor and mentee have different styles – this is an opportunity to discuss your preferred method – i.e. to the point, privately, couched…)
How often, when and where to meet – preferred communication method (phone, , text, face to face)

7. Mentor agreement
We agree to commit ourselves to this mentoring initiative for the specified period of time and understand that if the goals are not being met a reassignment may be the correct course of action.

8. And is ongoing…. Annual Evaluations Midterm Review
Review evaluation with an eye towards tenure & promotion
Assess mentoring relationship
Midterm Review
Includes an evaluation by Department Chair
Mentor included in meeting at nominee’s discretion

9. Initiating Review Process
Chair initiates the tenure and promotion process [April/May]
Chair informs the faculty member of deadlines in the T&P process [T&P Guidelines link provided to all librarians as soon as received from Academic Affairs]

10. Letters of Evaluation Procedures
Candidate (with mentor consultation) submits 7 names to Chair for outside letters
Chair generates a list of potential reviewers
Chair selects individuals (consult with Aso Dean) - at least ½ from candidate’s list
Chair sends solicitation letter to evaluators

11. Letters of Evaluation Specifications
Same solicitation letter sent to all (template provided in CDH)
Advise evaluators – waived or did not waive right to review and respond to letters
Attach Libraries’ specific clarifications of University criteria

12. Departmental vote When packet is complete:
October - Gather eligible tenure home faculty for review & discussion
Secret ballot of tenure home faculty eligible to vote no earlier than one day following meeting
Oversee faculty vote
Report vote to Libraries HR to update information in OPT [for, against, abstain, absent]

13. Chair’s Letter of Transmittal
Reference
Review packet
Inside and outside letters of evaluation
Selection of outside evaluators (how many from candidate/chair)
Tenure home disucssion

14. Chair’s Letter of Transmittal
Specifically Address
Selection of outside evaluators (how many from nominee versus Chair)
Significant changes in assignment
Explanation if 20% or more votes are negative, abstain or absent

15. Final Steps Chair’s Letter of Transmittal
Write letter – assessment & recommendation
October – letter submitted to candidate – copy to Libraries HR
Final Steps

16. Questions?