1. 2017 HIC & PIT
January 26, 2017

2. What is HIC & PIT?
The Housing Inventory Count (HIC) is a report on the capacity in each Continuum of Care to house persons who are homeless at a single point-in-time. The report measures the unit and bed inventory, as well as usage, of Emergency Shelter, Transitional Housing, Rapid Re- housing and Permanent Supportive Housing Programs designated to serve person who were homeless. The Point-in-Time (PIT) Count is designed to identify the number and characteristics of persons who meet the HUD definition of homelessness at one point-in-time.

3. Date of 2017 Count The night of January 26th
HIC: Night of January 26th
PIT:
Sheltered-All persons in TH/ES on night of 26th.
Unsheltered-From dusk January 26th to dusk January 27th.

4. Methods for 2017 Count HIC: Survey Monkey Tool PIT: Sheltered:
HMIS Users – Collected in HMIS. Data must be accurate by February 3rd.
Non-HMIS Users – Collected via online survey.
Unsheltered: 2 methods + online
Paper Simple – Used for singles or individual surveys for each family member.
Paper Grid- Used for single family survey.
Online Tool - Either enter directly online or enter paper online in week following survey.

5. HIC: What beds/units to include.
Only projects with beds and units dedicated to serving homeless persons should be included in the HIC to include:
Emergency Shelter and motel vouchers available (inventory)and utilized (PIT) on the night of 1/26/17.
Rapid Rehousing (RRH) beds: ONLY report beds/units that are occupied on the night of 1/26/17, regardless of whether or not rental assistance was provided.
All Transitional Housing and Permanent Supportive Housing beds/unit available (inventory)and utilized (PIT) on 1/26/17 and:
Program verifies homeless status as part of its eligibility determination.
Actual program clients are predominately homeless.
Primary intent of program is to serve homeless persons.

6. HIC: What is collected?
Inventory: The number of homeless dedicated beds/units available on for night of January 26, 2017, except for RRH projects, who will ONLY report beds/units that are occupied on 1/28/16.
Project Address (NOT collected for Victim Service providers).
Overflow beds: Report the total # of overflow beds available on the night of the count.
Utilization: The number of persons in dedicated beds/units on the night off January 26, regardless of whether or not rental assistance was provided.
Household Types:
Population: Single, Family or Youth
Sub-population: Number of dedicated CH, youth, and veterans beds.
Funding source. Denote federal funding source.
Housing Type: Denote whether project is: single site, multi-site, or tenant based.
HMIS Utilization: Number of beds in HMIS.

7. Point in time (PIT): Changes
Baseline for counting Youth
Gender has 4 categories: Male, Female, Transgender or “don’t identify as male, female or transgender”
If 1 member identifies as CH ALL members in HH are counted as CH.
Chronic Homeless, Veterans, and Youth Parenting youth and unaccompanied youth all must report HH type separately.
VI-SPDAT unsheltered persons

8. Sheltered PIT: Who to Count?
Emergency Sheltered Persons: including persons assisted with hotel and motel vouchers.
Transitional Housing: Persons in dedicated homeless THP beds.
Safe Havens: N/A

9. Unsheltered Count

10. Unsheltered PIT: Who to Count?
Include all persons who meet criteria of 24 CFR of the Homeless Definition Final Rule
Primary nighttime residence is a public place not designated for or ordinarily used as a regular sleeping accommodation for human beings, including:
Car,
Abandoned building
Bus or train station
Air port
Camping
Outside
Own housing that is either unsafe or without utilities available. This does not include shut-offs or in temporary repair.

11. Unsheltered Count: Online Reporting
The PIT will survey persons who are homeless on the night of January 26, 2017.
A statewide tool has been created in both paper and an online formats.
Agencies may choose to use either when interviewing clients, but are responsible for entering the tool online.
Agencies must ask ALL questions on the tool, but persons may refuse to answer.
Doubled-up will not be counted.
A Volunteer training will be available via a webinar.

12. PIT: Who NOT to Count? Do NOT include people residing:
In PSH projects (including VASH)
In locations no listed on the HIC (i.e. beds/units not dedicated for homeless)
Temporarily with family or friends (doubled-up or couch surfing)
In housing they rent or own (permanent housing) including rental housing with RRH assistance
In institutions (jails, detention, foster care, hospitals, detox)
Or receiving SSVF or FHPAP Prevention funds

13. PIT: Reporting Chronic Homeless
Chronic Homeless is defined as:
A person who is homeless and lives in a place not meant for human habitation, a safe haven, or in an emergency shelter; and
Has been homeless continuously for 1 year (living in or residing in a place not meant for human habitation, a safe haven, or in emergency shelter ) OR has had at least four separate occasions of homelessness in the last 3 years where the combined length of time homeless is at least 12 months.
Has a disability
Chronic Homeless Status must be collected and reported for ALL households (sheltered and unsheltered); including youth heads of households age 17 and under.
Dedicated youth, veterans, and families beds experiencing CH will need to report those beds by household type.

14. Chronic Homeless Defintion

15. PIT: Veterans
Veteran Definition–This subpopulation category of the PIT includes adults who have served on active duty in the Armed Forces of the United States. This does not include inactive military reserves or the National Guard unless the person was called up to active duty.
Unsheltered: HUD is also requiring all CoC’s to verify veteran status. This requires collecting additional information. To help the CoC achieve this, the VA will have an outreach number to rapidly verify and link veterans to veterans services or register for Squares.
Sheltered: This year the shelter sites will have to identify dedicated Veterans beds.
Veterans Registry: Ask everyone who identifies a veterans to refer the person to the statewide Veterans registry.
The Veterans Registry Release Form Site: nRegistry.jsp
Complete a ROI.

23. Things to consider
Type of unsheltered count: The CoC is utilizing a census (complete coverage) methodology that is consistent with HUD standards and guidance. How can the CoC reach as many unsheltered persons as possible? Un-duplicating data: HUD requires that CoCs ensure that homeless persons are only counted once. It is critical that the counting methods be coordinated to ensure that there is no double-counting. Please be sure to ask all the questions and obtain data to assure we are not duplicating or missing households.

24. Local PIT Planning Unsheltered: Sheltered: Clean up your data!
Learn guidelines & respond to reporting deadlines.
Unsheltered:
Hold local PIT planning meetings
Identify & Plan Sites
Outreach
Public Service Sites
Identify & plan Volunteers
Needs – Surveyors + Assessors
Recruitment (online registration?)
Reminders
Training
Inform & Thank
Promote the PIT
Posters
Incentives?
Learn & Respond to reporting deadlines.