1. NITAAC Contract Training Small Business Acquisition
Charles Hicks, Supervisory Contracting Officer
July 14, 2016

2. Today’s Agenda NITAAC Overview
CIO-SP3 and CIO-SP3 Small Business Services & Solutions
CIO-CS
Value Added Services
The NITAAC Difference
Questions?

3. NITAAC Mission Focuses on client mission success
Highly streamlined processes for cost effective services
Provides lean, fast government procurement services for IT needs
User friendly technology supporting procurement services

4. Why use NITAAC?
National Institutes of Health Information Technology Acquisition and Assessment Center (NITAAC)
Housed at Department of Health and Human Services (HHS), National Institutes of Health (NIH)
Over 20 years of experience in Information Technology (IT) contracts
Strategic Solutions program for lowest prices on COTS
CMMI Level 2 Rated for Services
Controls three $20B Government-Wide Acquisition Contracts (GWACs)

5. What are GWACs? Government-Wide Acquisition Contracts (GWACs)
Indefinite Delivery Indefinite Quantity (IDIQ) contract vehicles
Flexible task/delivery order contracts for information technology (IT)
Streamline acquisitions under FAR (shorten time to award)
No protests allowed on orders under $10M

6. What are GWACs? Cont’d. Available to DoD and all Federal Agencies
No limit on individual task/delivery order value
Provides access to the most highly qualified IT Contractors in the industry
Technical capabilities
Management capabilities
Past performance
Rigorous negotiations for competitive rates/prices

7. Benefits of GWACs
Work can be incrementally funded (we set up the base and options). Base can be relatively small to get contract set up.
Base and options periods do not have to be one year.
Solicitation period can be little as 24 hours to 30+ days
Contract Types available: FP, CPFF, CPAF, CPIF, LH, T&M
Customer is involved throughout the life of the contract

8. NITAAC GWACs Three $20B Government-Wide Acquisition Contracts
Designed for acquisition of everything IT
“Information technology means any services or equipment, or interconnected system(s) or subsystem(s) of equipment, that are used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the agency ….” – FAR Definitions
Scale to accommodate new technologies

9. Contract Holder Management
Contract Holders have undergone rigorous vetting process
Technical and Management capabilities
Past performance
Rigorous negotiations for competitive rates/prices
Continuous Contract Holder engagement:
Monthly conference calls
Quarterly in-person meetings
Community Action Groups (CAGs)
Ongoing performance reporting (CPARS)

10. Some of the NITAAC Customers

11. CIO-SP3 & CIO-SP3 Small Business Services & Solutions

12. CIO-SP3 & CIO-SP3 Small Business
IT Services & Solutions
$20 Billion Ceiling
10 year Ordering Period
15 Year Period of Performance
Flexible Pricing Provisions
137 Labor Categories
Commercial and Non-Commercial

13. CIO-SP3 & CIO-SP3 Small Business Scope
53 Contract Holders
Small Businesses (3)
CIO-SP3 Small Business
94 Contract Holders
5 Socioeconomic Categories
Small Business (91)
HUBZone (3)
SDVOSB (10)
8(a) (38)
Women Owned (26)
IT Services /Solutions
IT Operations
IT Maintenance
Integration Services
Big Data
Analytics
Cybersecurity
Information Assurance
Software/Application Development
Outsourcing
C4ISR
Imaging

14. CIO-SP3 & CIO-SP3 Small Business Ordering
Can be used for all commercial and non-commercial services and solutions
Average awards: $12 – $15 million
Task Order performance ranges from 1 to 10-year terms
Average 3-5 responses (bids) per task order solicitation

15. Unique to Small Business
Limitation of subcontracting on a cumulative basis, monitored at the master contract level
Ordering agency receives credit towards all small business goals
By selecting task area(s) and a socioeconomic category, you are able to control the number of eligible contract holder
8(a) Orders (FAR )
Direct Orders: No Separate offers and acceptances required
FAR do not apply, as long as the original contract was competed
An 8(a) concern may continue to accept new orders under a GWAC even after a concern’s program term expires exits the 8(a) program or becomes other than small

16. CIO-CS: Commodities & Solutions

17. CIO-CS IT Commodities and Solutions $20 Billion Ceiling
10 year Ordering Period
15 Year Period of Performance
Fixed Price Contract using FAR Part 12
Commodity-enabling Solutions
Technology Refresh

18. Commercial, Fixed-Price Services and Solutions
Scope of the CIO-CS GWAC
Commercial, Fixed-Price Services and Solutions
Hardware and Software
Cybersecurity
Managed Services
Enterprise-Wide Licenses
Maintenance and Warranties
Cloud Expertise and Solutions
Commodity Enabling Services, e.g. Maintenance, Installation, Warranty
IaaS, PaaS, and SaaS
Telecommunications Plans
Mobility Devices
Video-Conferencing
Engineering and Assessment Studies
Deployment and Installation
Collaboration Tools, e.g. SharePoint
CIO-CS Contract Holders
65 Contract Holders
OEMs (7)
Other than Small Business (6)
Small Business (1)
VARs (58)
HUBZone (8)
SDVOSB (6)
8(a) (6)
WOSB (14)
EDWOSB (7)
Small business (44)
Other than Small Business (14)

19. CIO-CS Overview
5-year contract with 5-year option and 15-year period of performance
Ordering through 2025
PoP through 2030
Awarded using FAR Part 12
Fixed-Price (FP) contract
Technology refresh daily
Average 3-5 responses (bids) per RFQ

20. Value Added Services

21. NITAAC Strategic Solutions
Part of OMB Initiative to streamline IT procurements
Implement category management to achieve cost-savings
A mandatory source for desktop and laptop procurements
Orders placed with 24 pre-selected CIO-CS Contract Holders
Working with federal agencies to expand this initiative
One of three in this joint effort to meet the goals of the OMB in moving the Federal Government toward category management.
The goal of the initiative is to net substantial savings regardless of the quantities procured.
Major Brands include: Lenovo, HP and Dell

22. Strategic Solutions
Mandatory source for purchasing desktops and laptops per memo M issued on October 16,

23. Assisted Acquisition Services
Best Fit Approach
SOW/SOO/PWS analysis
Source selection planning
Contract award/lifecycle management
Value Added Benefits
Experienced CO/CS (FAC-C III)
Handle any ceiling threshold
Supplemental year-round support
Agile Acquisition Techniques
Develop innovative acquisition strategies
Leverage best practices from across government

24. Unparalleled Customer Service

25. Customer Support Services
Live Representatives
1 Hour Response Time
Library of Tools/Templates
Free Technical Reviews
Complimentary Training Sessions with CLPs

26. Electric-Government Ordering System
e-GOS is secure and easy-to-use
Online system for competition management and awardee selection
Single source for task/delivery order management and market research
FAR guidance built into system for fair opportunity competition
Database of record for life of acquisition
Manage requirements from solicitation to closeout
3-Step registration from NITAAC home page (nitaac.nih.gov)
Click button and fill in .
Complete information, select password and verify
Log back in and you’re ready to go!

27. The NITAAC Difference

28. The Difference
Quality
Speed
Cost Competitive
Ease
Control

29. Phone: Web: nitaac.nih.gov
Thank You!

30. Questions?