1. FY2016 CONTINUUM OF CARE NOFA COMPETITION
eSNAPS Training
FY2016 CONTINUUM OF CARE NOFA COMPETITION

2. eSNAPS 101 Icons: Buttons: Registrant (people) Save
Add Registrant (paperclips)
Open Folder (yellow/orange file folder)
Register (paper w/red checkmark)
View (magnifying glass)
Add (paper with plus sign)
Delete (red circle w/white x)
Calendar (calendar)
Amend (notepad w/pencil)
Buttons:
Save
Save and Back
Back
Save and Next
Next
Save and Add Another
Save and Back to List
Back to List
Check Spelling
Export to PDF

3. eSNAPS 101 cont. Left Menu Bar Instructions Menus
Asterisks: when shown, it is a required field for entry and esnaps will not let you submit until entry
Text Boxes: Watch for character limitations
LOG IN:
Enter user name/password
NEVER SHARE YOUR USERNAME AND PASSWORD!!! CREATE YOUR OWN!

4. PROJECT APPLICANT PROFILE
NEW users: “Create Profile” on left menu bar
Adding and Deleting Registrants:
Anyone with an eSNAPS account associated to the organization (can see org’s Applicant Profile) can add/delete registrants
In order to access application for your organization, someone needs to add you as a Registrant
Here’s how to do it:
Select Applicants on left menu bar
Select Registrant (people icon)
Select paperclip icon
Enter username and address of person to be added, the Registrant
Select “Add Registrant” and then “Back to List”
(Same process for Deleting Registrants)…click red circle by person to be deleted, follow prompts

5. UPDATING THE PROJECT APPLICANT PROFILE
NOTE: There is only one project applicant (this is the information for the organization doing the application…not the individual registrant)
This must be reviewed and updated as needed before accessing the application
First Time Applicants:
Must have a DUNS Number ( and a SAM registration (
Select Applicants, then Add
Select ”Organization” as Applicant Type, Enter Applicant Name, and Applicant Number (DUNS Number), Save and Back

6. Applicant Profile Select Applicants, then file folder icon
To put Appliciant Profile in “Edit Mode” go to Submission Summary, click edit button
Work through each screen updating as needed
Profile Type: Project Applicant
Organization Information: Enter all organizational information with asterisks
Contact Information (Authorized & Alternate)
Additional Information
Attachments…must be updated each competition year with dates with in competition date frame (6/28/16 – 9/14-16)
HUD form 2880-Applicant Disclosure Report
SF-LLL-Disclosure of Lobbying Activities
Code of Conduct (can do now to save time at grant agreement time)
HUD form Drug-Free Workplace
Non-Profit Documentation
Survey on Equal Employment Opportunity
Other
Submission Summary: Complete button, Export to PDF

7. Funding Opportunity Registration
Select Funding Opportunity Registrations on left menu
NEW: Select register icon next to “New Project Application FY2016”
RENEWAL: Select register icon next to “Renewal Project Application FY2016”
Select “Yes” to confirm registration
Create the Project Application
Select “Projects” on left menu
Select “New/Renewal Project Application FY2016” in the Funding Opportunity Name drop down menu (screen will refresh and add icon appears)
Select “Add” (paper with plus sign)
“Create a Project” screen appears. Applicant name is pre-populated
Enter Project Name. For Renewals enter the project name that is being renewed as it will appear on grant agreement
Select “Save and Back”

8. ACCESSING PROJECT APPLICATION
Project application is now ready to be accessed.
Click on “Submissions” on left menu
Optional: can use the filter, and dropdowns to search by project name
Scroll through list to find Project Application you just created
Select file folder icon to access Project Application
NOTE: As you enter Project Application it is a good idea to refer to:
“eSNAPS Instructional Guide to FY2016 New/Renewal Project Application” and
“Detailed Instructions for Completing the New/Renewal Project Application”

9. Screen 1A – 1F RENEWALS 1A: Application Type
Only 5B editable in 1A
5B: Expiring Grant Number (from FY2015 renewal) From GIW
1B: Legal Applicant (not editable)
1C: Application Details (not editable)
1D: Congressional Districts
16: ss.html
1E: Compliance: date of 8/12/16
1F: Declaration: Click “I agree”
*Rest of application won’t populate until Declaration Page is completed.
NEW
1A: Application Type (not editable), check for “NEW” in Type of Application
1B: Legal Applicant (populated from Applicant Profile)
1C: Application Details (not editable)
1D: Congressional Districts
14: Select State
16: ress.html
17: Enter proposed project start/end dates (to start in 2017)
1E: Compliance: date of 8/12/16
1F: Declaration: Click “I agree”

10. Screen 2A: SUBRECIPIENTS
RENEWALS AND NEW PROJECTS
Subrecipients (optional)
Not a contractor
See definition at 24 CFR 578.3
To add a subrecipient: click “add” icon or “view” icon to review and update if needed
To delete a subrecipient click “delete” icon
Requires 501©3 documentation to be attached

11. Screen 2B: RECIPIENTS RENEWALS: Recipient Performance
Narrative Section to explain recipient and subrecipient’s ability to meet federal benchmarks
APR’s submitted on time
Resolved HUD/OIG audits
Maintaining quarterly drawdowns
Full expenditure of awarded funds
See page of Detailed Instructions for information about what HUD expects to see answered in each question.
Responses will be verified by HUD CPD office.
NEW: Experience of Applicants
Narrative Section to explain recipient and subrecipient capacity and experience.
See page 6-7 of Detailed Instructions for information about what HUD expects to see answered in each question.

12. Screen 3A: PROJECT DETAIL
RENEWALS: PH-PSH, PH-RRH, TH
Expiring Grant # (not editable)
CoC #/Name & CoC Collaborative Applicant Name
MO-604 (Jackson & Wyandotte), Greater KC Coalition to End Homelessness
Project Name (not editable)
Project Status (Standard or Appeal)
Component Type (PH or TH)
Energy Star (Yes or No)
Title V (Yes or No)
NEW PROJECTS: PH-PSH and PH-RRH
CoC #/Name & CoC Collaborative Applicant Name
MO-604 (Jackson & Wyandotte), Greater KC Coalition to End Homelessness
Project Name (not editable)
Project Status (Standard or Appeal)
Component Type (PH or TH)
Energy Star (Yes or No)
Title V (Yes or No)

13. Screen 3B, 3C (NEW Only) & 4A: PROJECT DESCRIPTION & SUPPORTIVE SERVICES
RENEWALS: PH-PSH, PH-RRH, TH
PH-PSH…Detailed Instructions on page 19-22
PH-RRH…Detailed Instructions on page 40-43
TH…Detailed Instructions on page
NEW PROJECTS
PH-PSH…Detailed Instructions on page 12-17
PH-RRH…Detailed instructions on page 37-42
Note about 3C: Expansion Info
Read carefully and decide carefully if this project is for expansion purposes and follow instructions

14. Screen 4B: Housing Type/Location
PH-PSH: NEW & RENEWALS
Housing Type
# of Units/Beds
Beds for Chronically Homeless
# dedicated of 2b
# NOT dedicated of 2b
# of 3b come open with turnover
# of 3c prioritized for chronic (used in CA—consider 100%)
Address
Geographic Area
PH-RRH: NEW & RENEWALS
Housing Type
# of Units/Beds
Address
Geographic Area
(No Chronic Information Entered)
TH Renewals
#of Units/Beds
# dedicated to YOUTH in 2b
(Adds in YOUTH Question)

15. Screen 5A – 5C: PROGRAM PARTICIPANTS
RENEWALS: ALL PROGRAM TYPES
5A: Program Participants – Households by type & Persons by age*
5B: Program Participants – Subpopulations*
All persons reported in household types (5A) must be accounted for in 5B
5C: Outreach for Participants
Where will your participants come from according to HUD’s homeless definition.
Note: Refer to 24 CFR part 578 and the FY2016 NOFA to confirm eligible locations per program type
*These values are proposed values of those to be served on a given night when the project is at full operational capacity
NEW PROJECTS: BOTH PROGRAM TYPES
5C: All of the above, plus there is a text box to explain the “Outreach Plan”…this should be narrative that discusses utilizing coordinated access.

16. SCREEN 6A– 6G: BUDGETS RENEWAL: PH-PSH
6A: Funding Request
Active Restrictive Covenant?
Samaritan Bonus or Permanent Housing Bonus originally?
Reduction from previous reallocation?
Indirect Cost Rates (NO for most)
Grant term (prepopulates)
Costs being requested (mark which apply, and those screens will appear)
6. Costs Allowed:
6B: Leased Units
Uses FMR (must enter total leased units based on GIW)
6C: Leased Structures
6D: Rental Assistance
6E: Supportive Services
6F: Operating
6G: HMIS

17. SCREEN 6A– 6G : BUDGETS RENEWAL: PH-RRH
6A: Funding Request
Active Restrictive Covenant?
Samaritan Bonus or Permanent Housing Bonus originally?
Reduction from previous reallocation?
Indirect Cost Rates (NO for most)
Grant term (prepopulates)
Costs being requested (mark which apply, and those screens will appear)
6. Costs Allowed:
6D: Rental Assistance
6E: Supportive Services
6G: HMIS

18. SCREEN 6A– 6G : BUDGETS RENEWAL: PH-TH
6A: Funding Request
Active Restrictive Covenant?
(screen not available)
Reduction from previous reallocation?
Indirect Cost Rates (NO for most)
Grant term (prepopulates)
Costs being requested (mark which apply, and those screens will appear)
6. Costs Allowed:
6B: Leased Units
Uses FMR (must enter total leased units based on GIW)
6C: Leased Structures
6D: Rental Assistance
6E: Supportive Services
6F: Operating
6G: HMIS

19. SCREEN 6A– 6H: BUDGETS NEW: PH-PSH
6A: Funding Request
Under Contract by 9/30/18?
Is project a Reallocation OR Permanent Housing Bonus?
Indirect Cost Rates (NO for most)
Grant term (1 year term)
Costs being requested (mark which apply, and those screens will appear)
6. Costs Allowed:
6B: Acquisition/ Rehabilitation/New Construction
6C: Leased Units
Uses FMR (must enter total leased units based on GIW)
6D: Leased Structures
6E: Rental Assistance
6F: Supportive Services
6G: Operating
6H: HMIS

20. SCREEN 6A– 6H : BUDGETS NEW: PH-RRH
6A: Funding Request
Under Contract by 9/30/18?
Is project a Reallocation OR Permanent Housing Bonus?
Indirect Cost Rates (NO for most)
Grant term (1 year term)
Costs being requested (mark which apply, and those screens will appear)
6. Costs Allowed:
6E: Rental Assistance
6F: Supportive Services
6H: HMIS

21. Screen 6H (RENEWAL) OR 6I (NEW): SOURCES OF MATCH
Current commitments at time of application, covering grant operating period, NOT based on projections.
Can be cash, in-kind or both. Must be used for program eligible costs (see 24 CFR Part 578).
25 % including admin (excludes leasing costs).
In FY2016, program income CAN be counted as match (includes occupancy charges when recipient/subrecipient is landlord/owner and tenant pays it directly to recipient/subrecipient)
See 12 FAQ’s posted at and searching “match”

22. Screen 6H (RENEWAL) OR 6I (NEW): SOURCES OF MATCH, cont.
Answer ”Sources of Match Details” Questions:
Commitment will be used as match (pre-selected “Yes”)
Type of Commitment (Cash or In-Kind)
Type of Source (Private or Government)
Name the Source of the Commitment: Be as specific as possible, with as much detail as possible so HUD Field Office can quickly identify and approve source
Date of Written Commitment
Value of Written Commitment
Add as many sources as needed to get 25 %

23. Screen 6I (RENEWAL) OR 6J (NEW): SUMMARY BUDGET
All fields are “Read Only” except for ADMIN
“Total Requested for Grant Term for Admin”: Can request up to 10 % per HUD, of the Sub-Total field.
Our CoC capped this at 7% a few years back
System will not allow more than 10% and application will not be able to be submitted.
For RENEWALS the ADMIN field MUST match what is recorded for ADMIN on the HUD-approved FY2016 GIW (the time to change this has passed)

24. Screen 7A – 7B & 8A – 8B: ATTACHMENTS & SUBMISSION SUMMARY
RENEWALS AND NEW PROJECTS
7A: Attachments
1. Subrecipient Nonprofit Documentation (2A)
2/3. Other Attachments: available for any supporting documentation
Additional Attachment screen will be available for Solo Applicants making an appeal and would attach: Rejection Letter (Appeal in Screen 3A)
7B: Certification: must be completed in order to submit application
8A: Intent to Appeal (only shows to those appealing)
See page (Renewals) or page 9-10 (New Projects) in Detailed Instructions
8B: Summary: After all Applicant Profile screens and Application screens are completed with attachments, project can be submitted (get routed to correct CoC listed in 3A)
”Please Complete”…identifies screens missing information.