1. ASSET REGISTRY TEMPLATE
guide

2. ART consists of 3 sheets:
Template
Asset List (locked for editing)
Other Reference (locked for editing)

3. Template Sheet Asset List Sheet Other Reference Sheet
-Main encoding field
-Asset Inventory
Asset List Sheet
-Asset Classification Source
-Asset Sub-Classification Source
*locked for editing
Other Reference Sheet
- Source of Fund Source
Condition Source
RO-DO Name
*locked for editing

4. Instructions/Guide/Tips
1. There are 3 types of Cells in the Asset Registry which you’ll be working on.
Manual Input
Asset Item
Manufacturer
Model
Serial Number
Specification
Property Number
Cost of Acquisition
Date of Acquisition
Estimated Total Life Years
Name of Accountable Officer
Asset Location
Remarks
With Drop-down List
Office Type
Regional Office/Division Office
Asset Classification
Asset Sub Class
Current Condition
Source of Fund
*a manual input on these cells will return an error message
Automatically Generated
UACS Object Code

5. Instructions/Guide/Tips
2. All PPE (items with acquisition cost of 15,000 and above) should be included (e.g. ICT equipment, Furnitures, Buildings and content). For DO, Include PPE of School and School Bldg. 3. Leave no blank cell. If ever there is no possible input, you can use “Not Applicable” or “Unknown” 4. DCP Package should be included as a whole package (not itemized). Indicate in the Asset Item column the Batch Number (e.g. DCP Batch 25). 5. Items OWNED by LGU or other entities should not be included. 6. Items owned by DepED, DONATED by LGU or other entities with Deed of Donation should be included in the Inventory. 7. For IUs, under Office Name, choose the Division Office. Then input the School Name on Asset Location 8. If you are uncertain about the Asset Classification or Asset Sub Classification of an Item, please refer to the Asset List Sheet.

6. Instructions/Guide/Tips
9. Should you need to add more rows?
Right-click in between the rows and click “INSERT”

7. Template Sheet Office Type – choose the appropriate Office type
Drop-down button
Choose one from the List

8. Template Sheet
Regional Office/ Division Office– choose the appropriate Regional Office or Division Office
Drop-down button
Choose one from the List

9. Template Sheet
Asset Classification – choose the appropriate Asset Classification
Drop-down button
Choose one from the List

10. Template Sheet
Asset Sub Class – choose the appropriate Asset Sub Class from the drop-down list
- the drop-down list is based from the pre-selected Asset Class
Drop-down button
Choose one from the List

11. Template Sheet
UACS Object Code – this is automatically generated based from the chosen Asset Sub Class

12. Template Sheet
Asset Item– manually input the Asset Item

13. Template Sheet Manufacturer – manually input the Brand or Manufacturer
*If ever there is no brand for the Item (e.g. furniture), just input
“Not Applicable”

14. Template Sheet Model – manually input the Model
*If ever there is no model for the Item (e.g. furniture), just input
“Not Applicable”

15. Template Sheet Serial Number – manually input the serial Number
*If ever there is no Serial Number (e.g. furniture), just input
“Not Applicable”

16. Template Sheet
Property Number – manually input the unique Property Number

17. Template Sheet
Current Condition – assess the condition factor of the item then choose one from the list
Drop-down button
Choose one from the List

18. Template Sheet
Source of Fund – how the Item was obtained. Choose from drop-down list
Drop-down button
Choose one from the List

19. Template Sheet
Cost of Acquisition – manually input the Acquisition Cost of the item

20. Template Sheet
Date of Acquisition – when the Item was acquired

21. Template Sheet
Estimated Total Life Years – refer to the Table of Estimated Useful Life of PPE from COA Handbook

22. Template Sheet
Name of Accountable Officer – the accountable person for the Item
FORMAT: LastName, FirstName MI. (e.g. Alano, Albert C.)

23. Template Sheet
Asset Location – the location where the item is situated
Example: Bonifacio ES, Office of the Superintendent, Accounting Section

24. Template Sheet
Remarks – state all possible remarks

25. Asset List Sheet
This sheet contains a List of Asset Classification, Asset Sub Classification and UACS Object Code which is a source for the dropdown list on cells. This sheet is locked for editing to prevent some errors.

26. Other Reference Sheet
This sheet contains a List of Source of Fund and Condition which is a source for the dropdown list on cells. This sheet is locked for editing to prevent some errors.

27. Questions/Comments/Suggestions: Contact Mitch Maico at: (02) 635-0551
Submission
When sending thru please make Insurable Asset as the Subject. Please at :
Questions/Comments/Suggestions:
Contact Mitch Maico at:
(02)