1. Work Order Database | Overview | Prelim Manual 2.10.2011
Work Orders are the means by which we track all labor expenses associated with a given aircraft or component. The Production Control personnel request work orders, Finance will review and approve the work order, and at that point it is ready to be utilized by the workforce.
Work Order Database : Overview

2. Request New Work Order – General Details
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request New Work Order – General Details
Request New Work Order – General Details
A work order is needed for work being performed on an aircraft or component and/or support.
Production Control clerk will request work order via work order database.
Choose or complete the following:
priority code [default is usually 03]
item code
UIC – unit, city and state will auto-fill based on UIC
POC – phone number will auto-fill based on POC chosen
team/shop code
end item, component or both

3. Request New Work Order – Select Order Type
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request New Work Order – Select Order Type
End Item Component Both
Aircraft tail number and information
Component serial number, NSN and part number – usually return to stock item
Component belonging to an aircraft
Request New Work Order – Select Order Type
Choose whether work is for an end item, component or both.
End Item : work being performed against aircraft tail number [such as RESET and its shop assist work orders]
Component Item: work being performed on a stand-alone component, likely return to stock
Both : work being performed on a component belonging to an aircraft [such as RESET aircraft’s M/R blades, stabilator, etc]

4. Request New Work Order – End Item Type
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request New Work Order – End Item Type
Request New Work Order – End Item Type
Once the aircraft model is chosen, item and NSN will auto-fill.
Complete Serial Number [aircraft tail number] and hours.

5. Request New Work Order – Component Type
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request New Work Order – Component Type
Request New Work Order – Component Type
Complete the following information about the component:
item
NSN
part number
serial number
hours

6. Request New Work Order: Both End & Component Item
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request New Work Order: Both End & Component Item
Request New Work Order: Both End & Component Item
When a component belongs to a particular aircraft, complete information for both the end item and component.
Once the aircraft model is chosen, item and NSN will auto-fill.
Complete Serial Number [aircraft tail number] and hours.
Complete information for the component.
More than one like item can be opened on one work order.

7. Request New Work Order – Work Performed
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request New Work Order – Work Performed
Request New Work Order – Work Performed
Once end item or component information is complete, fill in the following:
work/task to be performed
quantity
input date
output date
estimated manhours
type of work
ULLS-A number
notes
Enter password and submit. Once submitted, request will go to the PC office for finance approval.

8. Email Notification – Work Orders – Finance
-----Original Message-----
From: WODB Request System
Sent: Tuesday, January 25, :23 PM
To:
Cc:
Subject: TAF WODB: # Finance
A maintenance request has been filed. Your approval is required. Please review the report via the following link:
P.O.C: DARRYL GOSSETT
 Requestor: MICHAEL BALLESTEROS
 Task To Be Performed: This is a test
If you are a member of the CC group, this is for informational purposes only. Feel free to review, but please do not approve or disapprove the report.
Thank you.
Notification – Work Orders – Finance
Once work order is requested, it must be funded by the Finance office.
notifications are sent to the following:
Rene Rojas (Primary)
Darrell Tamplen (Backup)
Sheri Rollo

9. Email Notification – Work Orders – Production Control
-----Original Message-----
From: WODB Request System
Sent: Friday, January 21, :46 AM
To:
Cc:
Subject: TAF - WODB Request: # PC
A maintenance request has been filed and approved by Finance. It is now pending your approval. The work order can be viewed here:
P.O.C: DARRYL GOSSETT
 Requestor: MICHAEL BALLESTEROS
 Task To Be Performed: Testing the system
Thank you.
Notification – Work Orders – Production Control
Once work order is requested and funded, it must be approved by the Production Control office.
notifications are sent to the following:
Gail Birts (Primary)
Wendy Peelgren (Backup)
Sheri Rollo

10. Email Notification – Work Orders – Active Work Order Packet
-----Original Message-----
From: WODB Request System
Sent: Wednesday, January 26, :18 PM
To:
Cc:
Subject: TAF - WODB Request: #11460
A maintenance request has been filed and approved by Production Control. The work order packet can be viewed here:
P.O.C: JAZMIN LOWE
 WON: AJ.AV.438
 Task To Be Performed: INSPECT AND REPAIR AS REQUIRED
COCA:
Maintenance Request (Printable):
Maintenance Request (Editable):
Thank you.
Notification – Work Orders – Active Work Order Packet
Once work order is requested, funded and approved; it is sent back to the all of the production control clerks for the work site of the work order.
The designated production control clerk for the Point of Contact on the form will be the one to maintain the work order.
In the case of the example pictured above: The production control clerk for Jazmin Lowe would be in charge of updating and maintaining this work order.
The links contained in the Active Work Order Packet are updated as the Editable page is inputted with new information.

11. Request Additional Hours
Request Work Order
Request Add. Hours
Append Work Orders
Search Work Orders
Request Add Hours
Request Additional Hours
Work order database : request additional hours
If hours are going to exceed the current estimated manhours of the work order, an additional hour request needs to be submitted.
Complete the following:
requestor – team lead
point of contact – PC clerk submitting request
task order
CLIN
WON – sequence number
WON, noun, model and serial number will auto -fill as well as the current estimated hours.

12. Request Additional Hours
Work order database : request additional hours
When WON is populated, it auto fills the current estimated manhours and estimated completion date.
PC clerk should fill in the following:
amount of additional hours needed ** required field **
new estimated completion date, if necessary
justification for why additional hours are needed for task

13. Request Additional Hours
Work order database : request additional hours
Team Lead / Requestor fields are auto-filled when requestor and POC is selected at the top of the form.
PC clerk will enter password and submit for approval.

14. Request Additional Hours - Email Notification
 -----Original Message----- From: Request For Additional Hours: 9 Sent: Monday, January 31, :18 AM To: Cc: Subject: RAH: #9 - Site/Team Lead Review
A request for additional hours has been filed. Your approval is required. Please review the report via the following link:
WON: BADA.004
 Requestor: SHERI ROLLO
 POC: GAIL BIRTS
If you are a member of the CC group, this is for informational purposes only. Feel free to review, but please do not approve or disapprove the report.
Thank you.
Work order database : notification
Once work order is requested, it first approved by the Site Lead/Team Lead II and then followed up by confirmation from Production Control
notifications are sent to the following:
Site Lead/Team Lead II
Production Control

15. Enter Task Sheet Enter Task Sheet Supervisor Review – Task Sheet
PC Review – Task Sheet
Enter Task Sheet
Work order database : enter task sheet
Time charged to each work order will need to logged in the task sheet portion of the database.
Employee name and number are auto-filled when employee logs in.
Choose work order number or search by aircraft tail number.
Or, employee can choose order, pay type, CLIN and sequence number.
Ex: [TaskOrder].[PayType].[CLIN].[ACRN].[Sequence #]
[0010].[1001].[AJ.AV].[001]
The Tasksheet was designed to mirror the way TLS tracks time. For the most part, the CLIN you charge to on our TaskSheet will match TLS.

16. Enter task sheet Enter Task Sheet Supervisor Review – Task Sheet
PC Review – Task Sheet
Enter task sheet
Work order database : enter task sheet
After work order[s] are chosen, input hours worked on that task.
R – regular hours
OT – overtime hours
When time has been input, click Update Tasksheet.

17. Enter task sheet Enter Task Sheet Supervisor Review – Task Sheet
PC Review – Task Sheet
Enter task sheet
Work order database : enter task sheet
A recap of employee’s time entered into the database will appear below the input area.
When complete, employee should push submit button.
Supervisor will review and approve task sheet.

18. Edit profile Activate CLIN Add / Edit Codes Edit Profile
Contact Web Admins
Edit profile
Work order database : edit profile
User may edit profile.
Changes can be made to username and password.

19. Contact web admins Activate CLIN Add / Edit Codes Edit Profile
Work order database : contact web admins
For any other issues, contact web administrators via online/server form.
Name and will auto-fill when user is logged in.
Choose subject --- site error, request new user or other.
Type in brief note about issue/error and submit.
will be sent to web administrators.