1. Coordinated Workstation Purchasing
June 9, 2017
Kirsten Martinez
Ben Murray

2. Workstation Lifecycle
Coordinated, proactive approach to managing lifecycle of UNM owned workstations
Coordinating procurement
Image creation
Configuration management
Maintenance
Coordinated replacement
Re-deployment or surplus
End-of-life secure data removal
*Minimize user downtime and maximize productivity

3. Background UNM budget challenges
IT Effectiveness and Efficiencies Effort
IT Funding Committee
UNM historical spend on computers

4. Computer Inventory Inventory Data:
Data from UNM Inventory and Banner Finance
Includes all of UNM (Main, HSC, and Branches)
# of assets tagged in past 4 years ( )
Technology Available to Students per UNM TechFinder:
TechFinder is a database of information about technology available to students in locations around campus
Self-reported by departments providing support
Age of workstations is unknown

5. Potential Savings from Vendor Volume Discounts:
Computer Inventory
Potential Savings from Vendor Volume Discounts:

6. Opportunities Volume discounts → savings for UNM Computer standards
Support efficiencies
Inventory/tagging processes
Funding model for computer refresh at UNM

7. Coordinated Purchasing – Pilot
Approach
Parties involved
IT Officers (ITOs) and Workstation Management developed standards for laptops and desktops
Focus on PCs
Utilized existing partnership with Dell
Compiled volume information
Informal solicitation

8. Coordinated Purchasing – Pilot
Technical approach
Assessment (requirements review) Consisted of hands-on evaluation of several of the ITO’s departments to help define the workstation’s requirements for the University.
Creation of standard’s based on the results of the requirements review:
Supportability
Consumer Grade equipment VS Enterprise grade equipment
Model standardization

9. Coordinated Purchasing – Pilot
Technical approach cont…
Workstation Tiering Laptop’s
Tier 1 (Value Prioritization)
Tier 2 (Mobility)
Tier 3 (Performance)
Tablet Offering
Workstation Tiering Desktop’s
Tier 2 (Performance)
Tier solutions will be evaluated yearly to ensure the University workstation standards are up to date and relevant to current technology needs/requirements

10. Coordinated Purchasing – Pilot
UNM IT tracking of purchase
Pcard purchase – May 30, 2017
Single location for delivery
Coordination with Inventory Control
Receiving and tagging of computers

11. Outcome Main Campus: 25 departments UNMH HSC 287 computers
Savings ~$92K
UNMH
320 computers
Savings ~83K
HSC
5 computers
Savings ~2K

12. Delivery!

13. Next Steps Approval of Standards
Implement coordinated purchasing of computers campus-wide
Competitive process – multi-vendor bid
Inventory/tagging processes
Savings
Refresh cycle (with funding model  )

14. Questions? Kirsten Martinez, kmoeller@unm.edu, 277-0147
Benjamin Murray,