1. Policy Framework for OA and IR
Monica Hammes
Carnegie Workshop on Institutional Repositories
17-19 July 2007

2. In the long run a successful OA&IR implementation needs and empowering policy framework to govern and facilitate the co-operation between different stakeholders with diverse needs and concerns

3. Working definitions Mandate An official order to do something
Policy A guiding principle designed to influence decisions, actions, and achieve outcomes
Business rules Operations, definitions and constraints that apply to an organization to achieve goals, communicate internally and externally and to operate more efficiently
Guidelines Official instructions or advice about how to do something
Standards
Memorandum of understanding Document describing the rights of parties involved in an agreement or transaction
Service Level Agreement Document describing what parties involved in an agreement can expect from one another

4. Policy Content Purpose statement  desired effect
Applicability and scope: who will be affected, which actions are impacted
Effective date when policy comes into force
Responsibilities: who is responsible for carrying out individual policy statements
Policy statements: specific regulations, requirements, modifications to organizational behaviour

5. Reminders Policy is organization specific
Should be aligned with other policy and practices within the university and the library
Policy is platform specific (to a certain degree)
Policy needs to be used actively
Policy should grow with the organization/project and be revised regularly

6. Resources to start with
LEADIRS Workbook (link in Charl’s presentation)
DSpace at MIT
Central Queensland University IR POlicy
California Digital Library at Univercity of California
University of Pretoria UPSpace
University of Southampton Research Repository

7. Exercise
You are the Policy Advisory Group for the IR of University X. You plan to archive theses and dissertations, journal articles, conference papers, conference presentations (Powerpoints) and book chapters. You will provide OA whenever possible.
List all the issues and the relevant policy/business rule/guidelines needed to succeed
Decide on the level of the policy: 1) IR; 2) Library; 3) University
Who will/should decide on/ratify this policy
What kind of advocacy/lobbying will be needed

8. Thank you!