1. eSchoolPLUS District Data Coordinator May Webex
eSchoolPLUS HelpLine
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2. eSchoolPLUS DDC Training Agenda
Regents Preprints
Student Class Grade Detail
Student Credit GPA
Career Path Code
“New” Student Linking Report

3. Regents Preprint Due date for preprint extract is 5/11/2016
All students must be in a course to be included in the preprint extract. Retakers and students taking both a common core regents and a standard regents can be scheduled into courses or entered using Mark Entry By Course.
There are two helpful documents on the eSchoolPLUS web page under “eSchoolPLUS How Tos”:
How to Schedule Students into Regents Exam Courses under Scheduling
How to Run COGNOS Extract for Preprinting Regents Answer Sheets under COGNOS Extracts
Run the preprint extract in COGNOS > Mark Reporting > Extracts

4. Regents Preprint
Remember to save the extract file as a formatted text space delimited file. “.prn”
Please include any student who might take a regents exam. It is better to have extra preprinted answer sheets than to use blank answer sheets.

5. Student Class Grade Detail
A Student Class Grade Detail record must be submitted for all students in K-12 courses who have a Staff Student Course record, unless all of the following are true:
No grade or other outcome is awarded for the class;
No credit is earned for the class; and
The linkage is not reflected on the student's report card or transcript.
All reported courses must include a course outcome: “P” for “pass,” “F” for “fail,” or “N” for “not complete” (for any reason). Final grades (alpha or numeric) and credits attempted/earned are required to be reported for all secondary-level courses (Grades 7–12 and ungraded secondary).

6. Student Class Grade Detail
Make sure Student Lite and School Entry/Exit data is up to date in Level 0
If Regents Exam results have been factored into a course grade, update the Regents Factored into Grade field on the NY Course Information screen
Path: Scheduling Center > Master Schedule > NY Course Information

7. Student Class Grade Detail
Update the NYS Information screen for each building to indicate the mark type to use for the Final Grade
Path: Administration > System Setup > Building > Building Data Entry > NY State
Information
Verify that student grades have been entered for the mark types you are reporting

8. Student Class Grade Detail
The Student Class Grade Detail download includes all course-sections defined in the Master Schedule with the “Marks Are” field set as T-Retained for Transcripts.
Make sure the appropriate level table is assigned to the Master Schedule course-section in the Course Level field
Path: Scheduling Center > Master Schedule> Master Schedule

9. Student Class Grade Detail
Credit Recovery Courses have the NY Course Credit Recovery Course box checked on the NY Course Credit Recovery Screen
Path: Scheduling Center > Master Schedule > NY Course Credit Recovery
Before running the Student Class Grade Detail download, run a scheduling synchronization for the building. Select to delete invalid marks on the synchronization screen.
Path: Mark Reporting Center > Calculations > Scheduling Synchronization

10. Student Class Grade Detail
Run the Student Class Grade Detail Download
Path: State Center > New York > Downloads > Teacher/Course Download

11. Student Class Grade Detail
Check download Task Log Messages and correct any errors.
Rerun the download if necessary
Run the Student Class Grade Detail Extract
Path: State Center > New York > Extracts > Teacher Course Extracts

12. Student Credit GPA
Enter your district’s minimum and maximum possible GPA values. In the Student Credit GPA Comment field, enter a description of the GPA you are reporting. This setup must be done once for the district.
Path: Administration > System Setup > District > District Data Entry > NY State Information > Select
Your District

13. Student Credit GPA
Decide which GPA type you are going to report in the extract and make note of the GPA Type code so that you can enter it on the next setup screen.
Path: Mark Reporting Center > Setup > GPA Setup

14. Student Credit GPA
Enter the Cumulative GPA Type and Course Building Type you will be reporting for each building
Path: Administration > System Setup > District > Building > Building Data Entry

15. Student GPA Credit Run the Student Credit GPA Download
Path: State Center > NY > Downloads > Student Downloads
If you are running this download after rollover and you want to include your current year graduates,
add the GR building type to the building type prompt on the download screen. Run the download in
the school year the extract represents and be sure the Run Date is the last day of the school year.

16. Student GPA Credit Run the Student Credit Extract
Path: State Center > NY > Extracts > Student Extracts
To eliminate any students with 0 credits, use the following filter when running your extract.

17. Student GPA Credit
To look at a student’s GPA Credit Download Record search for the student and then use the path below:
Path: Student Center > State > NY Student Download Summary > NY Student Credit GPA Download

18. Career Path Code
As of January 2016, Career Path Codes must be reported for all students reported with a credential. This field cannot be left blank for students reported with a credential.
Career Path Code is a field on the Student Lite template

19. Career Path Code
Career Path Code field is on the NY Graduation Information screen.
Path: Student Center > Demographic > NY Graduation Information
Note: If a graduation date is entered and the Career Path Code is left blank, the Student Lite will contain Traditional as the Career Path Code.

20. New Staff Student Linking Report
This new report will allow users to see secondary teachers and the students assigned to their classes
Path: State Center > New York > Reports > Staff Student Linking Report
If the Staff ID field is left blank, then all staff with Staff Student Linking Records will be reported

21. New Staff Student Linking Report
When run, the program will generate a CSV file that can be opened in excel to allow the user to sort and manipulate data
This report only contains the data that is entered on the Student Course Linking screen. If the students start date and minutes are defaulted to what was entered on the master schedule for the secondary teacher, they will not display on the report.

22. Questions?