1. ELEVATE Town Hall
June 2017

2. Agenda
Elevate progress
Wave 2 demos
Wave 3 preview
Skillsoft upgrade

3. Progress Wave 0 New PET and Funding Entry pages live on 4/20
Streamlined user entry and reduced data errors
Over 1,200 PETs completed
Over 1,600 Funding Entries completed
Former Funding Entry first SmartERP form removed
Wave 1
Contract Pay related enhancements live on 5/4
Streamlined hiring process
Work days more accurately defined
680 hire, rehire and additional job transactions have been processed for contract employees
Wave 1
Two-Step Hiring Process is no longer required
Contract Begin and End Dates can now be updated to be before Payment Begin and End Dates
Correct Contract Period can be reflected in the contract definition for the employee
Work days are more accurately defined for contracts
Unpaid breaks have been configured into school schedules
What has changed?
Two new fields have been added to ePAR pages that update contract pay definitions on the employee
Contract Effective Date: This date should be the same as the payment begin date
School Schedule: Each campus may have different business processes on this
Over 680 hire, rehire and additional job transactions have been processed for contract employees since going live on 5/4

4. Progress Hours spent in UAT: SmartERP forms removed = 1
Waves complete = 2
Total for Waves 1 and 2
Campus
Boulder
Denver
Colorado Springs
Employee Services
Total
Scripts Executed
154
111
102 38
405
Hours testing 39 19
136

5. Release or “wave” approach
Each wave:
Wave 1
Design | Build | Test/Train | Deploy
Wave 2
Wave 3
Wave 4
Wave 5
Wave Approach
A “wave” is an iteration that can include a change to business process and/or the end user experience within the system
How this will differ from Elevate 1.0
Change will occur in smaller batches
Less to adopt/adjust to at any given launch
System not expected to come offline for significant periods of time
Wave n…
Now
7/31
Optimization

6. Thank you! Module and Campus Teams HCM Community Support Team
Training and Communication Teams
Executive and Steering Committees
The person sitting directly next to you!

7. Wave 2 Catch-up for our HCM 9.2 software
POI Mass Term Process from 8.9
Zero Standard Hours
Fluid Foundation
POI Mass Termination Process to be Re-implemented in HCM
The custom processes to automatically terminate expired Person of Interest (POI) records, previously available in HRMS 8.9, will be re-implemented into HCM 9.2. To address changing business needs. 
To ensure this process is successful and POI records are terminated correctly, campus collaboration is requested. We are asking that each campus department run their POI report to identify expired POI records and update them accordingly. Campus liaisons should begin running reports and reviewing POI records now. 
We have a Step-by-Step guides out on our HCM Community site for your assistance in running this query and guidelines on how to update the planned exit date for your POI’s that you do not want to terminate. 
We are currently working with Employee Services to see when this process will run.  We want to give our campuses plenty of time to clean up their POI’s planned exit date so it won’t be ran until later this year or the first of next year.
Zero Standard Hours
Our users have asked to have a way to enter zero standard hours on positions. PeopleSoft has a built-in error to stop zero standard hours on position for the USA.
Through configuring the Business Unit defaults, we are able to enter a number that is very close to zero (.01), and therefore bypass the built-in error.
Once the configuration is in place, the Position Data, Job Code and Job data will accept this new value.

8. Fluid User Interface Why Fluid? Vendor Support and Compliance
Usability/Accessibility
Responsive and Modern Design
Device Friendly (desktop/tablet/phone)
Introduce Toby Lutz

9. Fluid UI Video and Live Demo
Demo the following: new nav bar and icons associated with the nav bar
Demo: How to launch HCM under business tools
Demo: Pay Advice and associated nav collection(Mickey Mouse); Benefits Summary and associated nav collection; employee profile and nav collection

10. What’s coming…. Blending business processes and fluid dashboards
Workforce Administration
Employee
Manager

11. Workforce Administration

12. Work smarter Differentiate between Pay and Non-Pay actions.
Intuitive navigation
Content is interconnected
Approvals, alerts and notifications
Device agnostic

13. Pay Actions

14. Non-Pay Actions

15. Fluid Approvals

16. SKILLSOFT UPGRADE

17. Skillsoft upgrade Why we are upgrading What Skillsoft provides
What’s new with Skillsoft 8i – demo

18. Why we are upgrading Accessibility Student access
Skillport 8i remediation work:
Keyboard navigation
Headings
Focus visibility
Dynamic content support
Tables and forms
Link in portal
Direct connection to CU-SIS
Compliance training
Professional Development
Reporting – Cognos reports

19. What Skillsoft provides
Technical
Learning and development
Single sign-on
Portal access
Connected to HCM for employees
Connected to CU-SIS for students
Robust reporting
CIW/Cognos
HCM
Compliance training
Professional development
Reporting – Cognos reports

20. SKILLSOFT 8i INTERFACE

21. HOME PAGE Home button – CU logo
We will dive into a deeper view of each of these areas.

22. LIBRARY CU Custom Content - campus folders; student folders
Skillsoft Library – Skillsoft standard content (courses, books, videos, resources, portals)
CU Department Specific – purpose is to manage complexity, organize standard courses with custom courses, and ease of use for end users

23. CAMPUS FOLDERS
Categories – Left side, organized topically. Additional of a Students folder and an Instructor Led Training folder.
Tabs include: Custom, Courses, ILT, Resources

24. Q&A – System.Training@cu.edu

25. Enjoy a snack and some fluids.
Thank you!
Enjoy a snack and some fluids.