1. Hub & Spoke Load Planning Standard Work
Updated
In advance of delivering this module, make sure you have the following all set…
Copies of the ATD Warehouse Toolkit for attendees
Use this slide to welcome the team to this module
Disciplines to drive excellence into your daily work and mindset from warehouse to delivery.
Hub & Spoke Load Planning Standard Work

2. What is Hub & Spoke Load Planning SW?
What is X?
What is Hub & Spoke Load Planning SW?
The Hub & Spoke Dock Standard Work (SW) outlines steps needed to load plan and execute the transferring of ISO shipments throughout a Hub and Spoke Network in order to maximize cube.
Review the purpose on this slide.

3. You as a Warehouse Operator? Our company? Our customers?
The ATD Discussion Board
What value does having a standard Hub & Spoke Load Planning process provide to…
You as a Warehouse Operator?
Our company?
Our customers?
Ask each of these questions taking comments after each.

4. 1. Load Planner Preparation and Communication
What is X?
Hub & Spoke Load Planning SW
1. Load Planner Preparation and Communication
Review Rebalancing Tool (1st Look)
4-5 hours prior to cutoff
Compare sold vs. rebalancing charts
Identify any spokes that have higher than typical sold volume and alert the DC leadership
See Appendix A for detail
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5. 1. Load Planner Preparation and Communication
What is X?
Hub & Spoke Load Planning SW
1. Load Planner Preparation and Communication
b. Review Rebalancing Tool (Final)
75-90 minutes prior to cutoff
Compare sold vs. rebalancing charts
Adjust volume of rebalancing orders to ensure cube will fit based on designated equipment
Max cube on a standard 26’ box is 1575
Best practice is to cube up to a MAX of 1200 on the Final Planning
This allows for additional sold orders up to the time of cutoff
Be cognizant of gross vehicle weight (GVW) restrictions as you approach cubing out a box truck
See Appendix A for detail
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6. 1. Load Planner Preparation and Communication
What is X?
Hub & Spoke Load Planning SW
1. Load Planner Preparation and Communication
c. Send rebalancing plan to all spoke DCs
75 minutes prior to cutoff
Send screenshots to the H/S Network team to communicate plan
Screenshot of the charts
Screenshot of the “”Ship Today per Load Planner” tab
See Appendix A for detail
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7. 2. Pre-dispatch at Spokes
What is X?
Hub & Spoke Load Planning SW
2. Pre-dispatch at Spokes
c. Release and Pick Rebalancing Orders
All Rebalancing orders will be in Oracle as “TL” and can be accessed via the 3rd Party Shipping tab in the Logistics Workbench
Based on the direction given by the Load Planner, release the appropriate cubic volume of TL orders for each DC in the Logistics Workbench.
See Appendix B for detail on the LWB batch and release process
Keep rebalancing product separate from sold merchandise during stage. Segregate all DCs as you do today with sold merchandise.
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8. Logistics Workbench View
What is X?
Hub & Spoke Load Planning SW
Logistics Workbench View
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9. Logistics Workbench View
What is X?
Hub & Spoke Load Planning SW
Logistics Workbench View
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10. 2. Pre-dispatch at Spokes
What is X?
Hub & Spoke Load Planning SW
2. Pre-dispatch at Spokes
d. Load rebalancing orders
Sold merchandise is segregated by DC in the nose
Rebalancing orders should be segregated by DC in the tail
e. Alert Hub and Spoke driver that the truck has rebalancing orders on the tail
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11. 3. Cross Dock at the Hub Hub & Spoke Load Planning SW What is X?
Truck arrives at dock
Rebalancing orders will be on tail
Driver alerts hub lead that the truck has a rebalancing order(s)
Unload rebalancing orders onto segregated pallets
Only one To/From DC per pallet
Wrap each pallet in caution tape (or other visual aid)
Move pallet to designated stage area
Continue cross-dock process with all trucks
Load trucks
Sold product together, segregated by DC
Redistribution product together, segregated by DC
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12. 4. Receipt at Spokes Hub & Spoke Load Planning SW What is X?
Truck Arrives
Unload Product
Sold Product
Use your existing process
Pre-receive or live receive into designated QUICKPICK bins based on desired process
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13. 4. Receipt at Spokes Hub & Spoke Load Planning SW What is X?
ii. Redistribution Product
Do not pre-receive
Unload to pallets, segregating by DC
Place appropriate Load Manifest with each group of pallets
Receive and Putaway product
Use the standard ISO receiving process
Define a time each day when Redistribution product is processed.
This may be during standard receiving windows, immediately following the Spoke truck unload, immediately after AM dispatch, or after AM pick and load is done overnight.
The key is to define a standard time in the schedule.
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14. Key Success Factors/Notes From Current Load Planners
What is X?
Hub & Spoke Load Planning SW
Key Success Factors/Notes From Current Load Planners
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15. Key Success Factors/Notes From Current Load Planners
What is X?
Hub & Spoke Load Planning SW
Key Success Factors/Notes From Current Load Planners
Define backups
The Load Planner should have a backup. The backup doesn’t necessarily need to be in the same DC.
Each DC should have a backup
Introduce process to both the DCM and the primary H&S lead at each DC
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16. Key Success Factors/Notes From Current Load Planners
What is X?
Hub & Spoke Load Planning SW
Key Success Factors/Notes From Current Load Planners
b. Standardize your timing and communication
Create an distribution list if one does not already exist for Hub and Spoke
Each network is unique in its existing schedule. Define the key times when redistribution activity will happen each day for your network and communicate that to the distribution list.
Hub and Spoke Central Control Form (1st Check)
Hub and Spoke Central Control Form (Final Check)
Communication plan to the Spokes
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17. Key Success Factors/Notes From Current Load Planners
What is X?
Hub & Spoke Load Planning SW
Key Success Factors/Notes From Current Load Planners
c. Scale Up the Process
Days 1-2
Each DC sends only one small order to familiarize with the system and loading process.
Hub works out any flow issues while volume is low
Build an understanding of Cubic Volume
Days 3-4
Load Planner begins to dictate volume using the communication plan
Volume may increase, but not as much
Coordinator looks for trends (should be done all days)
Which DCs are bringing the most product to the Hub?
Which DCs are leaving from the Hub with the most product?
Week 2 - Go Live with full process and volume
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18. Key Success Factors/Notes From Current Load Planners
What is X?
Hub & Spoke Load Planning SW
Key Success Factors/Notes From Current Load Planners
d. Truck Use
Use a large truck (26’ preferred)
The same size each night otherwise the coordinator may under/over cube the truck
If a truck must be subbed, communicate this to the coordinator
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19. Key Success Factors/Notes From Current Load Planners
What is X?
Hub & Spoke Load Planning SW
Key Success Factors/Notes From Current Load Planners
e. Meet with all warehouse/delivery team to review process to build awareness
Warehouse personnel should understand where the redistribution receiving is staged
Hub and Spoke driver should know the difference in sold and redistribution product and know to alert the hub lead that their truck has redistribution product
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20. Appendix A – Load Balancing
What is X?
Hub & Spoke Load Planning SW
Appendix A – Load Balancing
HUB & SPOKE LOAD PLANNING TOOL
Open document
Enable Content. This document has automated links to Oracle and will always populate with the most up-to-date order information. Note: each time it is opened, it will refresh the “Shipped” column to the current status as it exists in Oracle at that time.
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c. Select the Hub DC and enter the Volume Limit, then click the Refresh button
Max cube on a standard 26’ box is 1575
Best practice is to cube up to a MAX of 1200 on the Final Planning

21. Copy/paste “Yes” for all ATD Route Truck Orders
What is X?
Hub & Spoke Load Planning SW
Appendix A – Load Balancing
d. Set all Sold Orders to “Yes” in the SHIPPED column to ensure we meet customer expectation
Filter the Ship Method Meaning Column to “ATD Route Truck”
Change the “Shipped” column attributes to Yes. Copy/Paste to all lines
Copy/paste “Yes” for all ATD Route Truck Orders
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iii. This will update your graphs to show the volume of sold Customer Orders

22. Hub & Spoke Load Planning SW
What is X?
Hub & Spoke Load Planning SW
***If your network has a relationship with an RDC, perform step “e.” If not, proceed to step “d.”***
Set all sold orders from the RDC to “Yes” in the SHIPPED column to ensure we meet
customer expectation
Filter Ship Method Meaning column to TL
Filter the Shipping DC column to the RDC Number (ex. 976
Filter the Order Type column to Customer Order
Change the “Shipped” column attributes to Yes. Copy/Paste to all lines
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23. Hub & Spoke Load Planning SW
What is X?
Hub & Spoke Load Planning SW
f. Add cubic volume for non-sold orders to the daily plan in order to maximize space
Manipulate the filters to more easily make changes
Filter the Ship Method Meaning Column to TL
Select the SHIPPING DC and the RECEIVING DC that you want to change
Change TL orders to “Yes” in the SHIPPED column for those orders that you want to ship.
The charts will update automatically as each change is made
Bulk changes can be made by using a copy/paste of “yes” into multiple lines at one time.
Pay close attention to the ISO Order Number column. When possible, change an entire order to “YES.” This will reduce the need for a Spoke DC to break a non-sold order into a smaller portion during the release process, thus saving time.
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24. Hub & Spoke Load Planning SW
What is X?
Hub & Spoke Load Planning SW
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v. Repeat step i-iv until the desired cube is achieved.
Max cube on a standard 26’ box is 1575
Best practice is to cube up to a MAX of 1200 on the Final Planning
This allows for additional sold orders up to the time of cutoff
Bars must remain below the 1200 line on both charts (to/from the hub) to avoid overloading at the Spoke or the Hub

25. Hub & Spoke Load Planning SW
What is X?
Hub & Spoke Load Planning SW
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g. Send rebalancing plan to spoke DCs
Screen shot chart on the Overview tab
Paste into
Screen shot the Ship Today per Load Planner tab
Add any specific notes as you see fit
Send to Hub and Spoke network. This should include all primary and backups from each network DC.

26. Hub & Spoke Load Planning SW
What is X?
Hub & Spoke Load Planning SW
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a. At the Spokes. Batch Orders for Shipment
vii. Locate your DC number in the Shipping DC row
viii. Note which DCs you need to ship additional cube to in the Receiving DC columns
ix. Batch the appropriate amount of cube for each RECEIVING DC
x Review Appendix B for detail on the Logistics Workbench release process

27. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
7. APPENDIX B – RELEASING TL ORDERS IN THE LOGISTICS WORKBENCH
Review the plan laid out by the Load Planner. Ship only the cube designated in the
chart provided.
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b. Go to Logistics Workbench – Third Party Shipping tab
c. Select the PQ – TL query from the drop down box
d. Enter a DC# into the Destination DC. Note: release orders for only one DC at a time.

28. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
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Select the appropriate amount of cube as directed by the Load Planner by clicking the
check boxes to the left
Select check boxes
Click the Summarize button to review cube

29. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
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iii. Note: You can highlight an order number and click the Line tab where you can select individual line numbers. This will allow you to manipulate the total cube in smaller increments.

30. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
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f. Verify the cube in the “Summarize” box is correct by clicking “Summarize” again
g. Verify total cube is close to amount directed by Load Planner. Do not exceed.
h. Select the “TL Order Pick” in the Based on Rule drop down box
i. Release for Pick
Tasks will be released to the TLSL.01.A. Stage lane
Tasks will be released by equipment type.

31. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
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j. Go to Warehouse Control Board
k. Query all Pending Outbound tasks
l. Confirm the User Task Types in WCB

32. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
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m. Log in to correct task type in telnet/handheld
(Task type for barcodes in parenthesis, where XX or XXX equals your DC suffix #). If you do not know your DC suffix #, it is the same number at the end of your RTP or RET barcodes.
TLS = Standard (1STDPCKXX)
TLM = Medium (1MEDPCKXX)
TLL = Large (1LRGPCKXX)
TLW = Wheel (1WHLPCKXX)
TLM = Miscellaneous (1MCSPCKXX)

33. Appendix B – LWB Batch and Release process
What is X?
Hub & Spoke Load Planning SW
Appendix B – LWB Batch and Release process
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n. Repeat process for each DC as directed by the Load Planner

34. Wrap-up Discussion What is X?
What are the important things to remember when it comes to this Standard Work?
What’s our greatest risk if we don’t follow this?
Ask each question taking comments.