1. Collaborate Online with Office Live
Audio is only available by calling this number:
Conference Call: Access Code:
Sponsored by

2. Using ReadyTalk Chat & raise hand Mute = *6, Unmute = *7
If you lose your internet connection, reconnect using the link ed to you.
If you lose your phone connection, re-dial the phone number and re-join.
ReadyTalk support:

3. You are being recorded…
This seminar will be available on the TechSoup website along with past webinar presentations:
You will receive a link to this presentation, material and links.
Ask follow-up questions in the Emerging Technologies Forum:
tinyurl.com/ndaont 3

4. Collaborate Online with Office Live
Facilitator: Kami Griffiths (TechSoup)
Presenters: Ken Polson (Microsoft)
David Alexander (Microsoft)
Sponsored by

5. Answering chat questions:
Today’s Speakers
Kami Griffiths TechSoup
Ken Polson
Microsoft
Answering chat questions:
David Alexander, Microsoft; Becky Wiegand, TechSoup

6. By the end of this session, you will:
Understand how MS Office Live Workspace can help you collaborate online.
Know how to set up your own Office Live workspace, add documents to it, and invite people to participate in it with you.
Be able to download the Office Live add-in to make it easier to save files directly from Microsoft Word, Excel, and PowerPoint.
Have ideas for using OLW as a collaboration and project management tool to manage tasks, calendars and documents.

7. What is Office Live Workspace?
An online extension of Microsoft Office -- enabling you to access your documents from anywhere and to share your work with others. It’s easy to use, and it’s free.

8. Anywhere Access
Problem: “I have to remember to documents to myself or put them on a flash drive so that I can work in different places.”
Solution: With Office Live Workspace you no longer need flash drives or to documents to yourself or collaborators
Access and view your Microsoft Office files from almost any computer with a Web browser, whether or not it has Office installed
Save thousands of Microsoft Office documents in one place (up to 5GB of storage)
Organize your files, lists, and notes by project or assignment
Create lists (task list, guest list, wish list, etc.)
Write notes and access them from almost any computer

9. Share with Others
Problem: “It's confusing to have multiple versions of a document floating around when you work with other people.”
Solution: You no longer have to spend time manually merging different versions of a document from multiple people. With Microsoft Office Live Workspace, everyone can make their changes directly in one online copy of the document.
You control who can view, comment on or edit your documents
You manage permissions and decide whether someone has access to a single document or an entire workspace
You can share with people who can’t access your corporate network
Your files have advanced virus protection from Microsoft Forefront Client Security technology, and they can only be accessed with a Windows Live ID and password

10. Easy-to-Use Extension to Programs You Know
Problem: “It’s frustrating when computer programs don’t work together and learning new programs is time consuming.”
Solution: You don’t have to change the way you work. Microsoft Office Live Workspace works seamlessly with the programs you already know and use – like Word, Excel, PowerPoint, and Outlook.
Open and save files directly from Microsoft Office XP, 2003, or 2007
Export any Workspace list to Excel
Synchronize Contact, Task, and Event Lists with Outlook 2003 and 2007
Note: The above features require the download of the Microsoft Office Live Add-in.

11. Tell us about YOU!
How do you currently use online collaboration tools?

12. Nonprofit & Library Scenarios
How you may use Office Live Workspace:
Create collaboration space for board members or committees
Set up project management/collaboration spaces for big events or fundraisers
Create a site for staff to collaborate on important documents like grant requests or annual reports
Enable collaborations on partnerships with other organizations
Way for patrons or clients to save files without a thumb drive

13. How it Works Invite others to view or collaborate in your workspace
Add new workspaces and documents
View and organize your files, lists, and notes
See real-time updates to documents and workspaces
View workspaces and documents shared with you
Easy, step-by-step instructions to get started

14. Getting Started (cont.)
Simple sign-up— enter address
Create an account -

15. Getting Started (cont.)
Verify account
Verification -click to activate workspace

16. Create a Workspace
Create separate workspaces for each of your projects

17. Create a Workspace (cont.)
Select a blank workspace or one that’s pre-populated with templates

18. Create a Workspace (cont.)
Example: Event Workspace

19. Create a Workspace (cont.)
Example: Event Workspace
Name your workspace
Templates

20. Create a Workspace (cont.)
Add documents
Add documents from your desktop and network folders

21. Create a Workspace (cont.)
Open and save files from Word, Excel, and PowerPoint
- Requires the Office Add-in:

22. Create a Workspace (cont.)
Example: Create a list
Add invitee names, contact info, RSVP status, etc.
Extend to Outlook and Excel

23. Create a Workspace (cont.)
Example: List of Invitees; Connect to Outlook and Excel

24. Share Your Workspace Invite collaborators into your workspace
Invite editors or viewers
Option for invitees to view without signing in

25. Share Your Workspace (cont.)
invitation to join workspace

26. Share Your Documents
Share individual documents instead of entire workspaces

27. Collaboration
Click to edit document

28. Collaboration
Document Edited in “Compatibility Mode”

29. Collaboration
Edited document is saved to workspace, updated in “Activity”

30. Let’s hear from you!
How are you considering using Office Live Workspace?

31. Get Started! To get started with Office Live Workspace, go to:
To download the Office Live Workspace add-in, go to:
en-us/office-live-update

32. Questions?
Submit your questions using the chat box. 32

33. Request a Microsoft Donation

34. Continue the Discussion…
Ask follow-up questions in the Emerging Technologies Forum:
tinyurl.com/ndaont

35. Upcoming Webinars
Exploring Microsoft SharePoint July 23rd, 11:00am

36. Get the Most Out of TechSoup
At TechSoup, you’ll find a range of technology services to help your nonprofit:
Read helpful articles in our Learning Center
Request donated software, hardware, and online services
Join our community forums to learn from your colleagues
Browse upcoming events and conferences

37. Thank you to our Webinar Sponsor!
ReadyTalk offers dedicated product demos for
TechSoup organizations 4 times per week:
Monday   1:00 pm Mountain Standard Time (MST)
Wednesday   9:00 am MST
Thursday   1:00 pm MST
Friday   9:00 am MST
For more information: pages.readytalk.com/techsoup.html

38. Thank you! For more information contact:
Kami Griffiths