1. OPERATIONAL READINESS PROCESS FOR OPERATIONS MANAGERS AND OSBsQ
John Raulston, Readiness Assurance Manager
UNCLASSIFIED

2. Background Why use the OSB for Readiness? Why are you here? OSB Member
What is your role as a member of an OSB?
Discuss why the Readiness Program uses the OSB
The Operations Manager is the “Responsible Manager” per Y since that position controls the safety envelope of the facility and work-start authority. This creates a “healthy tension” between the Operations Manager and the Production Manager.
The OSB advises the Operations Manager and you are a member of an OSB. The Y process is not a “Cookbook” for what level of readiness confirmation to conduct. Rather it is intended to foster informed decision making based on discussion and understanding of the Risks and complexity of the particular startup or restart.
Generally individuals are to assigned to groups either to represent the views of their home organization or to provide their specialized expertise. Why do you feel you are on the OSB?
You are there as an individual contributor for your expertise and knowledge

3. Reason for the Change YSO issued YSO-CRD-03-01 Rev. 3
This revision was a major change to the Y-12 approach to Readiness.
In an effort to simplify the selection of review level YSO developed Figure-1, Review Level Determination Map.
The previous Y-12 method of point scoring did not mesh well with the new Map.
A major revision to Y was required.
Update to APAT format.
New Readiness Assurance Web Site: (URL
Discuss the key changes to Y and why. Describe the grading both on Facility, Activity, and Operation level and at the Substantial Significant Change Level.
Point out that the bulk of the key changes in Y are in the Glossary and Chapter 1. Chapter 2 has been deleted as have the Non-Nuclear Checklist. Legacy Non-Nuclear Checklists will now use chapter 3 for guidance.
There is a new Readiness Assurance Home Page on the internal web that has the SNR and links to the forms as well as templates and general guidance on the readiness process.

4. YSO-CRD-03-01, Rev. 3 Figure-1(Handout 1)
Briefly discuss why the point system approach would not work.
Highlight the new entry categories and note the elimination of operation outside of the safety basis as it is now included in the NNSA directed shutdown.
Abnormal-event driven shut down, refer to definition.

5. YSO-CRD-03-01, Rev. 3 Figure-1(Handout 1)
Handout-1 second page

6. Lesson Objectives
Terminal Objective: Apply the Readiness process to evaluate changes in your facility.
Enabling Objectives:
EO-1 Define Facility, Activity, Operation, and significant/substantial changes to each.
EO-2 Complete a Readiness Applicability and Review Level Determination (UCN-21679)
EO-3 Determine which questions must be addressed on a Level 1 Readiness Assessment Checklist (UCN-21051) or a Standard Operations Checklist (UCN-21050)

7. Lesson Approach This session will consist of:
Review of UCN Handout 2;
Group evaluation of scenarios to complete the Readiness Applicability and Review Level Determination (UCN-21679) Handouts 3 & 4;
Directed group discussions on determining which questions require response on the Standard Operations Checklist (UCN-21050) Handout 6, and the Level 1 Readiness Assessment Checklist (UCN-21051) Handout 7.
Ensure trainees have copies of each handout.

8. Definitions FACILITY ACTIVITY
The term FACILITY refers to buildings and other structures, their functional systems and equipment, and other fixed systems and equipment installed therein.  Individual activities will only be considered facilities when a separate Documented Safety Analysis exists for the individual activity.
ACTIVITY
A group of related operations that support a particular element of production or program work.  Activities are typically a higher level grouping of operations identified in the Authorization Agreement for the facility where the activity is conducted.
Review the definitions for Facility, Activity as prelude to looking at slide 12.

9. Definitions (cont.) OPERATION Task:
A specific process or a series of tasks performed in the accomplishment of program work.
Task:
Well defined components of program work that collectively constitute an OPERATION. The components are usually associated with operation of equipment, or handling/manipulating a work piece.  Each component of program work will usually have hazards associated with the actions being performed.
Review the definitions for Operation, and Task as prelude to looking at slide 12.

10. Definitions (cont.) Abnormal Event-Driven Shutdown
An unplanned event that directly necessitates stopping program work and meets any of the following conditions:
results in or represents a near miss (i.e., one or fewer barriers remain) to personnel exposure to hazardous materials or energy in excess of established regulatory limits
results in or represents a near miss (i.e., one or fewer barriers remain) to a release to the environment of hazardous materials in excess of established regulatory limits
results in or represents a near miss (i.e., one or fewer barriers remain) to exposing a member of the public to hazardous materials or energy in excess of established regulatory limits
results in SUBSTANTIAL or SIGNIFICANT CHANGES as part of the recovery actions (this condition, coupled with an abnormal event, takes precedence over the standalone "substantial or significant changes" entry condition)
Review the definition for Abnormal Event-Driven Shutdown as prelude to looking at slide 12.

11. Definitions (cont.) Continuing Operations Plan (COP)
A program to provide for and document the deliberate and systematic maintenance of equipment/ system operational readiness, procedure accuracy and viability, and personnel qualification/ proficiency, and readiness to operate in support of a program-related mission(s). Where feasible (based on a documented analysis of benefits, risks, and costs), surrogate materials shall be used to provide assurance that equipment/ systems remain operational.
Review the definitions for Continuing Operations Plan as prelude to looking at slide 12.

12. Activity/Operation/Task Example
This is the type of format that will be incorporated into Authorization agreements for each facility except that TASKS will not be included in the AAs. These will be in a PFD document that also lists equipment associated with each task.

13. UCN (Handout 2)
Readiness Applicability and Review Level Determination Form replaces:
UCN-21057, Applicability Determination
UCN-21058, Review Level Determination
UCN-21098, Readiness Assessment Startup Notification Report Input
UCN-21664, Startup/Restart Description
Go over the form in general discussion structure and purpose of each major section. Do not read each question as that will be done with the specific Scenarios.
Show how each of the above forms has been incorporated into the document.
Review how question 4 serves to define substantial/significant change for each level of facility, activity, and operation. EO-01
Review definition of program work and discuss importance of bullets.
Show how Table 1 reflects Figure-1 of YSO-CRD-03-01
Review how Startup Authority is determined.
Startup/Restart Authority for ORRs is determined in accordance with DOE O and Memorandum from Linton F. Brooks to Principle Deputy Administrator and Deputy Administrator for Defense Programs, dated April 20, 2005, Delegation of Authority for Order 425.1C, Startup and Restart of Nuclear Facilities.
The Manager, YSO, will be the Startup/Restart Authority for Level II RAs unless delegated (i.e., via SNR approval) to the Contractor.
The Contractor Senior Manager will be the Startup/Restart Authority for Level I (checklist) RAs.

14. Scenario Evaluation
Evaluate the following scenarios to determine the review level and who is the startup authority.
Scenario 1 - Equipment Replacement
Scenario 2 - New Capability
Go through each scenario to determine the review level. Have the OSB chairman act as if this is presented to his OSB and let them work through it. Provide amplifying information when requested. EO-02
Handout-3 Scenario 1 should result in a standard operations checklist with demolition checklist required. Handout #5 should be reviewed.
Handout-4 Scenario 2 should be a level I RA based on 1 “YES” response to question 4 d, (i.e., this is a substantial change to an OPERATION).

15. UCN-21050/UCN-21051 (Handouts 6 &7)
Level 1 Readiness Assessment Checklist (UCN-21050)
Standard Operations Checklist (UCN-21051)
Handout-6 & Handout 7
Use the additional slides of each form and discuss in general terms.
Discuss the changes in the questions and the changes to the signature requirements between the Level I RA and the SOC. The questions are identical except UCN-2150 has question 13 for the ES&H Walkdown required by ES&H procedure. The SOC has signatures to allow flexibility on the part of the Operations Manager as to the level of review desired based on hazards and complexity. (EO-03)
Discuss the need to fill the form out early in the process describe when the questions apply and what the expected level of evidence should be. (EO-03)
Use Scenario 1 as an example for answering the SOC questions.

16. Summary
Any questions or comments?
Feedback on Training or forms?