1. Invoicing: Enter a PO-Based Invoice
Create PO-based Invoice
Enter a manual invoice when supplier is not capable to submit electronic invoice. Only create PO-based invoice on Ariba PO.
Click Create from the command bar and select Invoice.
Select PO-Based. Do NOT select Non-PO or Contract Based type.
Enter the Supplier Invoice # and Invoice Date. Note: All letters must be UPPER case and less than 16 characters. Invoice Date need to be the date on invoice.
In the Purchase Order field, click the arrow and select Search for more. Search for and select the PO. Ariba will populate fields and the line items based on the selected PO. 1 1 2 3 2 4 3 4
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2. Invoicing: Enter a PO-Based Invoice
Create PO-based Invoice (continued)
Validate Remit To Address. If do not match, click the arrow and Search for more to see other remittance address option. If not listed, submit vendor maintenance form to update the address in SAP.
Add Tax and Charges at Header section. Charges include Shipping and Handling. Do NOT add Discount. 5 5 6 6
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3. Invoicing: Enter a PO-Based Invoice
Create PO-Based Invoice (continued)
Check line items. Click Details to expend the line item for Tax Code. Change it if it’s not correct.
For partial invoice, check the line item not on paper invoice and click Delete.
Update the Quantity for each line item to match the invoice.
Click Update to verify that the total matches to the paper invoice.
Scan and click Upload Invoice to attach paper invoice and add comment by clicking dialog icon if needed.
When all data is entered, click Submit. 11 7 9 8 7 9 10 11 8 10 12 12
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