1. Class Rep Training

2. Learning Objectives What it means to be a Class Rep
How to run a Classroom Viewpoints meeting (Bespoke Training)
Understand the 3T process (Bespoke Training)
Add a calendar of events
Understand the key factors of effective meetings
Understand meeting members roles and responsibilities
Know how to organise an agenda and meeting minutes
Understand how to overcome barriers and make decisions

3. What meetings do we have?
Classroom Viewpoints Meetings
All Class Reps attend these meetings
Senior Management, Governors and Campus Council reps attend these meetings (one per term)
Parliament
Learner Parliment
Campus Council
Big Class Rep Meetings
Each class rep will run a 10 minute class meeting with their class and discuss findings with the tutors. Week Commencing 7 December 2015 (if possible)

4. 3T Process https://goo.gl/z27Jje
You will be required to carry out the 3T process (Take the Temperature)
Let’s watch the Video
Now let’s do it
Key for log on – once only

5. Class room Viewpoints
You will run a meeting with your class in the week beginning 7 December 2015
Instruction Video
Your tutor will send you the google doc form to complete on 7 December

6. Calendar
Add the address of the Deeside Calendar to your own calendar and then you will see the events

7. What things do you thing contribute to an effective meeting?
Having an agenda
Allocating action points to people
Evaluating how the meeting went as the last item
Deciding the purpose of the meeting beforehand
Having notes of a previous meeting available
Having a good chair
Keeping to the point

8. What things could be done better?
Think of a meeting you have attended, what things could have been better?
Better time management
Better note taking
Better chairing (keeping the meeting under control)
Not everyone talking at once.

9. What things went well? Everyone listening to the chair
Everybody having a chance to say what they think
The right people attended the meeting
Notes were available from a previous meeting so everybody knew what had been talked about.

10. Constitution – What is it?
What is a constitution?
In basic terms, a constitution is simply a set of written rules or an agreement governing the aims of your organisation, how it will be run and how the members will work together.
Constitution – What is it?

11. How does a Terms of Reference help a meeting be more effective
Tells us how we run elections
Tells us who a member can be
Tells us how often we meet
Tells us the roles of the members
Tells us what the aims and objectives are

12. Meeting members - CHAIRPERSON
The Chairperson is the person that controls the actual running of the committee. They have a number of key responsibilities:
At the start of the meeting, s/he should welcome the attendees and confirm the timings (which should already be shown on the agenda).
The Chairperson will keep control of the meeting, to stop people wandering from the agenda.
Avoid conflict among attendees.
To organise any decision making actions
Encourage everybody to participate, particularly when looking for agreement, and ‘draw out’ people’s thoughts, actually asking for their input

13. THE ROLE OF THE VICE CHAIRPERSON
To deputise for the Chairperson at their request when they cannot attend the meeting.
To assist the Chairman in his or her role.

14. THE SECRETARY’S ROLE
Initial preparation (arrange date of meeting, room booking, number of chairs, refreshments, etc)
Ensure all participants know where and when to attend
Prepare detailed agenda
Gather in issues and factual evidence (papers) from participants for discussion
Ensure distribution of information (For participants and others if necessary)
During the meeting - taking the minutes

15. General Members Role A general member will attend the meeting
Take part in discussions
Help the group to make decisions
Do anything the meeting asks him/her to do

16. An agenda
This is a list of things that are to be discussed in a meeting.
It is set in advance and approved by chairperson
It lets everyone know what is to be talked about so that meeting members can plan what they want to say before a meeting begins

17. An agenda communicates important information such as:
1. topics for discussion 2. presenter or discussion leader for each topic 3. time allotment for each topic
provides an outline for the meeting (how long to spend on which topics)
can be used as a checklist to ensure that all information is covered
lets participants know what will be discussed if it's distributed before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming discussions or decisions.
provides a focus for the meeting (the objective of the meeting must be clearly stated in the agenda)

18. Parts of an agenda Time and location of the meeting Date of meeting
List of things to be talked about
Who will present information on each topic
It details the main headings of the topics

19. Minutes (or notes of meetings)
Minutes are the written record of a meeting
They describe the events of the meeting starting with
a list of attendees,
a statement of the issues considered by the meeting,
responses or decisions agreed for the issues

20. Parts of a set of minutes
A record of who has attended the meeting
A record of who has sent their apologies
Notes of what was said in the discussions
A note of who has agreed to do what
It will give the date of the next meeting

21. How to make a decision
Through discussion, all people support the final decision, even if it is not their first personal choice. Pure consensus is 100 percent agreement.
Through discussion, the maximum possible agreement is achieved among group members who choose to participate. Agreement of all group members may not be reached.

22. How to make a decision
Motions are brought forth and seconded, and then individuals vote either verbally or in writing
Looking at a list of ideas and then each person scoring that idea, the idea with the highest score is adopted.

23. Barriers to effective meetings
The right people don’t attend
Group members don’t do the things they say they will after the meeting
Not having enough time
Too many people at a meeting
The meeting is held at the wrong time.

24. “Online Quiz”
Now you are equipped to complete the online quiz that will enable you to gain a digital badge.
Please complete this quiz to gain your bronze badge
Attendance at meetings will gain further levels of digital badge