1. New Client Conversion Presented by: Brenda E. Satterfield, CPP
Working through the past Tax payments and Employee Balances
Presented by:
Brenda E. Satterfield, CPP
Lead Tax Agent
MPAY Services, Inc.

2. Working through the past Tax payments and Employee Balances

3. Tax Audit – ensure accurate reporting and W2s
Comparison of each quarter’s taxable wages input in the system to those reported on prior tax returns and reports
Comparison of tax deposits input in system to those shown on prior tax returns and reports
Compare deposit frequencies input in system to those indicated on prior tax returns and reports
Ensure LA is semi-monthly!!!
Audit of client bank account information to ensure receipt of funds

4. Tax Audit – prevent W2 problems
Review all earning and deduction codes for accurate taxation and ensure proper assigning of W2 boxes
Dependent Care and Health Savings accounts
Question unclear items for accuracy
Run FICA variance reports to identify variances and contact clients as necessary
Notify the client if the first live check will catch up FICA taxes previously under collected
Identify and collect in writing any reasons for previously under collected or underpaid FICA

5. Tax Accuracy prevents notices…..
Confirm FEIN on IRS document and also on form 8655 – fax form to
Ensure monthly state tax deposits are broken out as annual returns require:
Alabama
Arkansas
Hawaii
Minnesota
Missouri
Ohio
Rhode Island
Virginia
District of Columbia

6. More Tax Auditing….. Verify Tax Information:
Set up required states for electronic filing method
Alabama withholding and SUI
Connecticut withholding
Florida – payroll providers are required to upload wages
Iowa – key returns online
Minnesota – withholding and unemployment *******!!!!!!!
New Jersey – withholding and unemployment through Tumbleweed
Pennsylvania – E Tides system
Wisconsin – if previously filed electronic or more than 25 employees
Texas and Tennessee – send a disc of wages with transmittal form

7. More Tax Auditing……
Request clients to provide access for states as required
Alabama POA form – notarized
Minnesota SUI – assign as agent on website for filing and payments
Minnesota withholding – add as client under bulk id
Florida e services – add client online
Massachusetts – ask client to assign as professional filer
Wisconsin – obtain access codes for online filing
Confirm the tax account numbers are formatted correctly (handout provided)
Prevent tax notices
Ensure electronic files are formatted correctly

8. Tax Auditing prevents tax notices!!!
Audit the bank account information for ACH credit payments
Register with the required states:
Alabama unemployment – register for ACH credit or debit
Colorado – provides a 10 digit EFT number once set up – Colorado will call if not registered!!!
Illinois – provides a 13 digits account number once set up for EFT payments – avoid tax notices!!
Kentucky – register to avoid a tax notice!
Michigan – requires form 3683 payroll provider POA
Form 8655 for IRS electronic filing of forms including 941
Alabama unemployment – POA form must be faxed
Oklahoma – must register for EFT payments
Tennessee unemployment – register for EFT payments

9. Tax Auditing prevents tax notices!!!
For mid-quarter starts, confirm unemployment money is collected
For mid-month starts, ensure monthly tax money is collected
If FUTA is under $500, ensure client has made that FUTA tax deposit
Ensure correct MA withholding frequency
Ensures monthly returns are filed OR quarterly reconciliation return

10. Tax Audit – ready to process!
Finally, once we complete all of our tax audit steps and any applicable data has been corrected, we remove the Tax Hold and allow the client to process.